- | Activity and participation need for assistance cluster |
|
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), the two data elements forming this cluster are collected under one question on 'support needs'. This question records information about a person’s need for help or supervision in their overall life and, as such, may not be directly relevant to the service being provided. The need must be due to the person’s disability, and should be ongoing (have lasted or be expected to last for 6 months or more). It must relate to the extent of need over and above that which would usually be expected due to their age, i.e. it should be evaluated in relation to a person of the same age without a disability. Where support needs vary markedly over time, e.g. episodic psychiatric disability, record the level of support needed during the reference week. Mapping to International Classification of Functioning, Disability and Health (ICF) codes: DS NMDS | ICF | a) Self-care | Self-care (d510-d599) | b) Mobility | Mobility (d410-d499) | c) Communication | Communication (d310-d399) | d) Interpersonal interactions and relationships | Interpersonal interactions and relationships (d710-d799) | e) Learning, applying knowledge and general tasks and demands | Learning and applying knowledge (d110-d199) and General tasks and demands (d210-d299) | f) Education | Education (d810-d839) | g) Community (civic) and economic life | Community, social and civic life (d910-d999) | h) Domestic life | Domestic life (d610-699) | i) Working | Work and employment (d840-859) |
|
- | Disability activity and participation life area | Number
[1]
| 1 | Self-care | 2 | Mobility | 3 | Communication | 4 | Interpersonal interactions and relationships | 5 | Learning and applying knowledge and general tasks and demands | 6 | Education | 7 | Community (civic) and economic life | 8 | Domestic life | 9 | Working |
| |
- | Need for assistance in disability life activity areas | Number
[1]
| 1 | Unable to do or always needs help/supervision in this life area | 2 | Sometimes needs help/supervision in this life area | 3 | Does not need help/supervision but uses aids or equipment | 4 | Does not need help/supervision and does not use aids or equipment | 5 | Not applicable |
| |
- | Agency sector cluster |
|
| |
- | Income tax exempt indicator | Number
[1]
| 1 | Income tax exempt | 2 | Non-income tax exempt | 9 | Not stated/inadequately described |
| Conditional obligation: Only organisations in the non-government sector are required to provide a response to this data element. |
- | Level of government | Number
[1]
| 1 | National (Australian government) | 2 | State/Territory government | 3 | Local government |
| Conditional obligation: Only organisations in the government sector are required to provide a response to this data element. |
- | Sector type | Number
[1]
| 1 | Government (public) | 2 | Non-government (private) | 9 | Not stated, /inadequately described |
| |
- | Funding jurisdiction cluster |
|
| |
- | Australian state/territory identifier of address | String
[3]
| NSW | New South Wales | VIC | Victoria | QLD | Queensland | SA | South Australia | WA | Western Australia | TAS | Tasmania | NT | Northern Territory | ACT | Australian Capital Territory | AAT | Australian Antarctic Territory |
| |
- | Funding source | Number
[1]
| 1 | National (Australian government) | 2 | State/Territory government | 3 | Local government |
| |
- | Statistical linkage key 581 cluster |
|
| DSS specific information: For the Disability Services National Minimum Data Set (DS NMDS) the following rules also apply. Date of birth In the DS NMDS, if the age of the person is known, the age of the person should be used to derive the person’s year of birth. If the person’s age is not known, an estimate of the person’s age should be used to calculate an estimated year of birth. An actual or estimated year of birth should then be converted to an estimated date of birth according to the following convention: 01/01/estimated year of birth. Where the date of birth is estimated, this should be indicated when the data is submitted using the date of birth estimated indicator. It is important that service type outlets do not record estimated dates of birth by using ‘00’ for the day, month or year as this would not be considered a valid date by the system processing the data. Date of birth estimated For the DS NMDS, a date of birth estimate flag is collected in place of the 'Date—accuracy indicator, code AAA'. 1=‘Yes’ (date of birth estimated). Sex Code 3 Intersex or indeterminate is not used in the DS NMDS collection. |
1 | Letters of family name | String
[3]
| XXX A combination of alphanumeric characters. | |
2 | Letters of given name | String
[2]
| XX A combination of alphanumeric characters. | |
3 | Date of birth | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | |
4 | Sex | Number
[1]
| 1 | Male | 2 | Female | 3 | Intersex or indeterminate | 9 | Not stated/inadequately described |
| |
5 | Statistical linkage key 581 | String
[14]
| XXXXXDDMMYYYYN
A combination of the second, third and fifth alphanumeric characters of a person's family name, the second and third alphanumeric characters of a person's given name, a date in the format DDMMYYYY and a single digit number representing the sex of a person. | |
6 | Date accuracy indicator | String
[3]
| AAA | Day, month and year are accurate | AAE | Day and month are accurate, year is estimated | AAU | Day and month are accurate, year is unknown | AEA | Day is accurate, month is estimated, year is accurate | AEE | Day is accurate, month and year are estimated | AEU | Day is accurate, month is estimated, year is unknown | AUA | Day is accurate, month is unknown, year is accurate | AUE | Day is accurate, month is unknown, year is estimated | AUU | Day is accurate, month and year are unknown | EAA | Day is estimated, month and year are accurate | EAE | Day is estimated, month is accurate, year is estimated | EAU | Day is estimated, month is accurate, year is unknown | EEA | Day and month are estimated, year is accurate | EEE | Day, month and year are estimated | EEU | Day and month are estimated, year is unknown | EUA | Day is estimated, month is unknown, year is accurate | EUE | Day is estimated, month is unknown, year is estimated | EUU | Day is estimated, month and year are unknown | UAA | Day is unknown, month and year are accurate | UAE | Day is unknown, month is accurate, year is estimated | UAU | Day is unknown, month is accurate, year is unknown | UEA | Day is unknown, month is estimated, year is accurate | UEE | Day is unknown, month and year are estimated | UEU | Day is unknown, month is estimated, year is unknown | UUA | Day and month are unknown, year is accurate | UUE | Day and month are unknown, year is estimated | UUU | Day, month and year are unknown |
| Conditional obligation: Where a date of birth is estimated the date accuracy indicator should be used |
- | Australian postcode (address) | Number
[4]
| {NNNN}
The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | Conditional obligation: Person—residential setting, accommodation type (NDA) code N[N] DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is collected twice. The first occurrence refers to the postcode of the location of the service type outlet address and not the postal address. If the service type outlet is provided in the person’s home, the postcode of the service base from which the provider operates is to be entered, not that of the person. If recreation services are provided in various locations, the postcode of the service base from which the provider operates is to be entered. The second occurrence refers to the postcode of a service user's usual residence ('usual' means 4 or more days per week on average). This is intended to capture the postcode of the 'geographic location' of a person, not their postal address postcode. The service user’s postcode must relate to their selected 'residential setting' (as captured in 'Person—residential setting, accommodation type (NDA) code N[N]'). |
- | Amount of assistance | String
[3]
| 999 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to the number of hours of support received by the service user for the National Disability Agreement (NDA) service type ('Service type outlet—service activity type, NDA service type code N.NN'). It is collected twice within the DS NMDS: - the number of hours of support received by a service user for a service type in the 7-day reference week (i.e. for the week preceding the end of the reporting period); and
- the number of hours of support received by a service user for a service type for a typical 7-day week.
This data item is only collected for service type activity codes of 1.05-1.07, 2.06, 3.01, 3.03 and 4.01-4.05. The total hours reported should be rounded up to the nearest whole hour. Where less than one hour was received, agencies may record ‘900’. If a service type outlet is funded to provide service type 2.06 Case management, local coordination and development, the following rules apply for calculating Hours of assistance: - hours of assistance received by service users in terms of time spent on their behalf coordinating, managing or arranging brokerage of other services for service users should be reported;
- hours of assistance received by service users in terms of actual services delivered, that have been arranged, purchased or brokered by a service type outlet (as part of providing service type 2.06) should not be reported.
If a service type outlet sub-contracts the provision of part or all of a service type (other than 2.06) it is funded to provide to another agency, then it is responsible for providing relevant details about the sub-contracted activity (e.g. in-home accommodation support provider sub-contracting the provision of some in-home accommodation support to another agency, which may or may not be funded under the NDA). Hours of assistance received that are sub-contracted to another agency should be included by the service type outlet that has done the sub-contracting, and should not be reported by the agency that has been sub-contracted (to deliver the services) by the service type outlet. Note: The concept of a typical week may not apply to some service users. In these cases service type outlets may calculate this data element as an average of the actual hours received by the service user over the reporting period. This item may be collected in one of two ways: - as an average of the actual hours received by this service user in a typical week (over the reporting period). That is, this item is derived from the 'total hours received during the reporting period'; or
- the service user's usual or typical weekly pattern of support while receiving your service in the reporting period. This enables service type outlets to indicate whether or not the reference week was typical.
|
- | Age group (carer) | Number
[1]
| 1 | Under 15 years | 2 | 15–24 years | 3 | 25–44 years | 4 | 45–64 years | 5 | 65 years and over | 9 | Not stated |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element should only be reported in relation to service users that have an informal carer ('Person—informal carer existence indicator, code N', with a value of 1). |
- | Informal carer co-residency indicator | Number
[1]
| 1 | Co-resident carer | 2 | Non-resident carer | 9 | Not stated/inadequately described |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element should only be reported in relation to service users that have an informal carer ('Person—informal carer existence indicator, code N', with a value of 1). DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to the person's main informal carer—the person who provides the most significant care and assistance related to the service user's capacity to remain living in their current environment. It is recognised that two or more people may equally share the caring role (e.g. mother and father) however, for the purposes of this collection, characteristics are only requested for one of these carers. A carer is considered to be co-resident if they usually live in the same household: ‘usually’ being 4 or more days per week on average. |
- | Primary carer indicator | Boolean
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element should only be reported in relation to service users that have an informal carer ('Person—informal carer existence indicator, code N', with a value of 1)). |
- | Interpersonal relationship of carer to care recipient | Number
[2]
| Spouse/partner | | 1 | Wife/female partner | 2 | Husband/male partner | Parent | | 3 | Mother | 4 | Father | Child | | 5 | Daughter | 6 | Son | Child-in-law | | 7 | Daughter-in-law | 8 | Son-in-law | Other relative | | 9 | Other female relative | 10 | Other male relative | Friend/neighbour | | 11 | Female friend/neighbour | 12 | Male friend/neighbour | Other relationship | | 88 | Other relationship | 99 | Not stated/inadequately described |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element should only be reported in relation to service users that have an informal carer ('Person—informal carer existence indicator, code N', with a value of 1). DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to the service user’s main informal carer—the person who provides the most significant care and assistance related to the service user’s capacity to remain living in their current environment. It is recognised that two or more people may equally share the caring role (e.g. mother and father) however, for the purposes of this collection, characteristics are only requested for one of these carers. If a person has more than one carer (e.g. a spouse and a son), the coding response to carer relationship should relate to the carer who provides the most significant care and assistance related to the person’s capacity to remain living in their current environment (i.e. the main carer). The expressed views of the service user and/or their carer or significant other should be considered to be the primary or principal carer in this regard. Code 9 (other female relative), allows for the wide range of family members who may be involved in a caring role with the service user. This code therefore includes the female family members not listed in the codes elsewhere (e.g. aunts, nieces, female cousins, grandmothers, step mother, step daughters and so on). Similarly, code 10 (other male relative) covers the range of male family members who may act as carers. This code includes the male family members not listed in the codes elsewhere (e.g. uncles, nephews, male cousins, grandfathers, male grandchildren, step father, step sons and so on). Code 88 Other relationship is not used in the DS NMDS. |
- | Carer Allowance (Child) receipt indicator | Number
[1]
| 1 | Yes | 2 | No | 3 | Unknown | 9 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), Code 3 ‘Unknown' refers to 'Not known’. Code 3 should only be recorded when it has not been possible for the service user or their carer/family/advocate to provide the information (i.e. they have been asked but do not know). |
- | Co-existing disability group | Number
[2]
| Intellectual/learning | | 1 | Intellectual (including Down syndrome) | 2 | Specific learning/Attention Deficit Disorder (ADD) (other than intellectual) | 3 | Autism (including Asperger’s syndrome and Pervasive Developmental Delay) | 12 | Developmental delay | Physical/diverse | | 4 | Physical | 5 | Acquired brain injury | 6 | Neurological (including epilepsy and Alzheimer’s disease) | Sensory/speech | | 7 | Deafblind (dual sensory) | 8 | Vision (sensory) | 9 | Hearing (sensory) | 10 | Speech | Psychiatric | | 11 | Psychiatric | 99 | Not stated/Inadequately described |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element is only answered if the service user has another disability in addition to their 'primary disability' (as captured in 'Person—primary disability group, code N[N]'). |
- | Communication method | Number
[1]
| 1 | Spoken language | 2 | Sign language | 3 | Other effective non-spoken communication (e.g. Canon Communicator, Compic) | 9 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is used in conjunction with 'Person—effective communication indicator, code N'. In the DS NMDS, the method of communication along with how effective it is are collected in one question using the following codes: 1 Spoken language (effective) 2 Sign language (effective) 3 Other effective non-spoken communication (e.g. Canon Communicator, Compic) 4 Little, or no effective communication 5 Child aged under 5 years (not applicable) If the communication method varies over time and it is difficult to say what the usual method is, report the most effective method during the reference week. |
- | Country of birth | Number
[4]
| NNNN
The Standard Australian Classification of Countries (SACC 2011) code set representing a country. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), the 10 most frequently reported countries of birth are listed on data collection forms to simplify data collection and minimise coding load on service type outlets and funding departments. Where the country of birth is known but is not specified in the classification below, (i.e., is ‘other country’), funded agencies should specify it on primary data collection forms. These will then be coded by funding departments to the appropriate Standard Australian Classification of Countries (SACC) code. |
- | Effective communication indicator | Number | 1 | Effective communication | 2 | Little or no effective communication | 9 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is used in conjunction with 'Person—communication method, code N'. In the DS NMDS, the method of communication along with how effective it is are collected in one question using the following codes: 1 Spoken language (effective) 2 Sign language (effective) 3 Other effective non-spoken communication (e.g. Canon Communicator, Compic) 4 Little, or no effective communication 5 Child aged under 5 years (not applicable) If the communication method varies over time and it is difficult to say what the usual method is, report the most effective method during the reference week. |
- | Individual funding indicator | Number
[1]
| 1 | Yes | 2 | No | 3 | Unknown | 9 | Not stated/inadequately described |
| DSS specific information: For the purposes of the Disability Services National Minimum Data Set (DS NMDS), all employment services provided by the Australian Government through ‘case-based funding’ are considered to be provided on an individualised funding basis. Code 1 ‘Yes’ for this data item if the service type outlet is providing service type ('Service type outlet—service activity type, NDA service type code N.NN') values of ‘5.01—Open employment’ or ‘5.02 —Supported employment’. If a service user receives multiple services from a funded agency, and is funded to receive these services from an individual funding package as well as another funding mechanism (e.g. block funding) then code 1 ‘Yes’ should be recorded for this data item. Examples of individualised funding include: - Western Australia—Intensive Family Support funding
- Queensland—Adult Lifestyle Support Packages, family support programs and post-school programs
- Australian Government-funded programs—Case Based Funding (CBF) and Futures for Young Adults (FFYA)
- Australian Capital Territory—Individual Support Packages
- Victoria—Futures for Young Adults (FFYA), Individual Support Packages (ISP)
- Tasmania—Individual Support Program (ISP) and Supporting Individual Pathways
- Northern Territory—Client Focussed Funding (CFF).
In the DS NMDS, Code 3 ‘Unknown' refers to 'Not known’. Code 3 should only be recorded when it has not been possible for the service user or their carer/family/advocate to provide the information (i.e. they have been asked but do not know). |
- | Indigenous status | Number
[1]
| 1 | Aboriginal but not Torres Strait Islander origin | 2 | Torres Strait Islander but not Aboriginal origin | 3 | Both Aboriginal and Torres Strait Islander origin | 4 | Neither Aboriginal nor Torres Strait Islander origin | 9 | Not stated/inadequately described |
| |
- | Informal carer existence indicator | Boolean
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to whether someone, such as a family member, friend or neighbour, has been identified as providing regular and sustained care and assistance to the service user. Informal carers include those people who receive a pension or benefit for their caring role but do not include paid or volunteer carers organised by formal services. This includes a host family or foster care situation where the family is paid to care for a service user. A carer is someone who provides a significant amount of care and/or assistance to the person on a regular and sustained basis. ‘Regular’ and ‘sustained’ in this instance means that care or assistance has to be ongoing, or likely to be ongoing for at least 6 months. Excluded from the definition of carers are paid workers or volunteers organised by formal services (including paid staff in funded group homes). It is recognised that two or more people may equally share the caring role (e.g. mother and father) however, for the purposes of this collection, characteristics are only requested for one of these carers. It is also recognised that the roles of parent and carer, particularly in the case of children, are difficult to distinguish. Carers of children may consider they are a carer (as well as a parent) if they provide more care to their child than would be typical of the care provided to a child of the same age without a disability. This data item is purely descriptive of a service user’s circumstances. It is not intended to reflect whether the carer is considered by the funded agency capable of undertaking the caring role. In line with this, the expressed views of the service user and/or their carer should be used as the basis of determining whether the service user is recorded as having a carer or not. When asking a service user about the availability of a carer, it is important to recognise that a carer does not always live with the person for whom they care. That is, a person providing significant care and assistance to the person may not live with the person in order to be called a carer. |
- | Interpreter service required indicator | Boolean
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is used in conjunction with 'Person—type of interpreter service required, spoken language/non-spoken communication code N'. In the DS NMDS, the need for interpreter services, along with the type of the service required by the service user, is collected in one question using the following codes: 1 Yes—for spoken language other than English 2 Yes—for non-spoken communication 3 No 9 Not stated If a person communicates with the assistance of a signer (i.e. not necessarily arranged by your agency) they should be recorded as 2 'Yes – for non-spoken communication’. The data element 'Person—communication method, code N', provides the opportunity to indicate the use of sign language and the level of effective communication of the service user. |
- | Labour force status | Number
[1]
| 1 | Employed | 2 | Unemployed | 3 | Not in the labour force | 9 | Not stated/inadequately described |
| DSS specific information: For the Disability Service National Minimum Data Set (DS NMDS) the 'reference week' is the week preceding the end of the reporting period. |
- | Living arrangement | Number
[1]
| 1 | Lives alone | 2 | Lives with family | 3 | Lives with others | 9 | Not stated/inadequately described |
| DSS specific information: The Disability Services National Minimum Data Set (DS NMDS) defines ‘usual’ as where the person resides for four or more days per week on average. If it is difficult to determine the person’s ‘usual’ residential setting for the reporting period, the setting the person resided in during the reference week, and their living arrangements in that setting, should be reported. The service user's living arrangements must relate to the same place described in the service user postcode ('Address—Australian postcode, code (Postcode datafile) {NNNN}') and 'Person—residential setting, accommodation type (NDA) code N[N]'. People living in residential settings such as group homes and hostels may consider that they live alone or live with others. The expressed views of the service user should be used to determine whether they live alone or with others. Code 3 'Lives with others' includes sharing with friends or a carer (where the carer is not a family member). |
- | Main source of income | Number
[1]
| 1 | Disability Support Pension | 2 | Other pension or benefit (not superannuation) | 3 | Paid employment | 4 | Compensation payments | 5 | Other (e.g. superannuation, investments etc.) | 6 | Nil income | 7 | Not known | 9 | Not stated/inadequately described |
| |
- | Primary disability group | Number
[2]
| Intellectual/learning | | 1 | Intellectual (including Down syndrome) | 2 | Specific learning/Attention Deficit Disorder (ADD) (other than intellectual) | 3 | Autism (including Asperger’s syndrome and Pervasive Developmental Delay) | 12 | Developmental delay | Physical/diverse | | 4 | Physical | 5 | Acquired brain injury | 6 | Neurological (including epilepsy and Alzheimer’s disease) | Sensory/speech | | 7 | Deafblind (dual sensory) | 8 | Vision (sensory) | 9 | Hearing (sensory) | 10 | Speech | Psychiatric | | 11 | Psychiatric | 99 | Not stated/Inadequately described |
| |
- | Residential setting (NDA) | Number
[2]
| 1 | Private residence (e.g. private or public rental, owned, purchasing etc) | 2 | Residence within an Aboriginal/Torres Strait Islander community (e.g. rented private residence, temporary shelter) | 3 | Domestic-scale supported living facility (e.g. group homes) | 4 | Supported accommodation facility (e.g. hostels, supported residential services or facilities) | 5 | Boarding house/private hotel | 6 | Independent living unit within a retirement village | 7 | Residential aged care facility (nursing home or aged care hostel) | 8 | Psychiatric/mental health community care facility | 9 | Hospital | 10 | Short term crisis, emergency or transitional accommodation facility (e.g. night shelters, refuges, hostels for the homeless, halfway houses) | 11 | Public place/temporary shelter | 12 | Other | 99 | Not stated/inadequately described (not for use in primary data collections) |
| |
- | Interpreter service type | Number
[1]
| 1 | Spoken language other than English | 2 | Non-spoken communication | 9 | Not stated/inadequately described |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element must be completed if a response of 'yes' is recorded in response to 'Person—interpreter service required, yes/no code N'. DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is used in conjunction with 'Person—interpreter service required, yes/no code N'. In the DS NMDS, the need for interpreter services along with the type of the service required by the service user is collected in one question using the following codes: 1 Yes—for spoken language other than English 2 Yes—for non-spoken communication 3 No 9 Not stated If a person communicated with the assistance of a signer (i.e. not necessarily arranged by the agency/service provider) they should be recorded as code 2 'Yes—for non-spoken communication'. The data element 'Person—communication method, code N', provides the opportunity to indicate the use of sign language and the level of effective communication of the service user. |
- | Record identifier (NDA) | Number
[8]
| N[N(7)] A combination of numeric characters that identify an entity. | |
- | Episode end date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element is only answered for service users who have stopped receiving services from the service type outlet. Otherwise it is left blank. DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to the date on which the person ceased to be a service user of the service type outlet. It is only reported for service users who have ceased receiving services from the service type outlet, otherwise it is left blank. A service user is considered to leave a service when either: - the service user ends the support relationship with the service type outlet; or
- the service type outlet ends the support relationship with the service user.
The 'Service episode—service cessation reason, NDA code' and 'Service event—last service provision date, DDMMYYYY' should also be completed for service users who have exited. |
- | Episode start date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to the date on which a person began to receive support from a service type outlet. A service is a support activity delivered to a person, in accord with the National Disability Agreement (NDA). Services within the scope of the collection are those for which funding has been provided, during the specified period, by a government organisation operating under the NDA. A service user is considered to have started receiving a NDA service type ('Service type outlet—service activity type, NDA service type code N.NN') once they have been judged as eligible for the service type and have actually received support within that service type. Support may include assessment processes once the service user has been accepted as eligible for the service type. However it does not include assessment where assessment is for eligibility or for a place on a waiting list. Support does not generally include requests for information or phone queries. At times, an outlet may only provide the service user with one-off assistance. For example, a service user may only require respite care on one occasion. Where this assistance is funded under the NDA, the general rule is that all service users details should be recorded as required for that service type. If the service user is not expected to use the service outlet again, an exit date and appropriate main reason for service cessation should be reported. If a service user formally exits a service and then ‘re-enters’ a service, an exit date should be reported and a new service start date should be reported. Service users who commence services after 1 October 2002, should have their actual commencement date recorded (i.e. the date this service type was first received by the service user from the service type outlet). Service users who commenced services prior to October 2002 should either be recorded as commencing the service type on: - their known service start date, for example, a service user starting on 2 September 2002 may be recorded as 02092002;
- an estimate of their service start date by recording ‘0101’ for the day and month and estimating the year. For example, if a service user has been receiving support from a service type outlet for about 5 years, the outlet would record the Service start date as 01011997’; or
- on 1 October 2002 (i.e. 01102002). This option is used if the start date is unknown or cannot be recorded for some other reason.
|
- | Service cessation reason | Number
[2]
| 1 | Service user no longer needs assistance - moved to mainstream services | 2 | Service user no longer needs assistance - other | 3 | Service user moved to residential, institutional or supported accommodation setting | 4 | Service user's needs have increased - other service type required | 5 | Service terminated due to budget/staffing constraints | 6 | Service terminated due to Occupational Health and Safety (OHS) reasons | 7 | Service user moved out of area | 8 | Service user died | 9 | Service user terminated service | 10 | Other | 11 | Service user transitioned to National Disability Insurance Scheme (NDIS) | 99 | Not stated/inadequately described |
| Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element is only answered for service users who have stopped receiving services from the service type outlet. Otherwise it is left blank. DSS specific information: The 'Service episode—episode end date, DDMMYYYY' and 'Service event—last service provision date, DDMMYYYY' should also be completed for service users who have exited. |
- | Last service provision date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to the date the person last received a service from the service type outlet during the reporting period. It does not indicate the date that they exited the service, or the date in which the service user's form was completed. This item may be used as an indicator of the 'active' or 'inactive' status of service users, for a particular reporting period. It can also be used to calculate the length of time service users received a National Disability Agreement (NDA) service type ('Service type outlet—service activity type, NDA service type code N.NN') for those who have not exited the program and so not have an exit date (end date). |
- | Agency identifier | String
[8]
| X[X(7)] A combination of alphanumeric characters that identify an entity. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to the agency funded to deliver services under the National Disability Agreement (NDA). This identifier generally contains a maximum of 8 characters. This identifier must be included as part of the service type outlet identifier. |
- | Full financial year funding indicator | Boolean
[1]
| | |
- | Funding allocated | Currency
[9]
| N[N(8)]
Total number of Australian dollars. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to funding provided under the National Disability Agreement (NDA). Funding data should relate to the most recent financial year. This data element needs to be reported for all services funded under the NDA, both those delivered by government and non-government providers. Data provided should be consistent with that provided to the Productivity Commission for the Report on Government Services, but should also include expenditure on specialist psychiatric disability services. Where possible NDA funding data should be linked to service type outlet identification numbers. Where the funding information is not available at the service type outlet level, funding departments are requested to allocate the funding information to broad service group level. Administrative expenditure and capital grants are to be provided on separate lines. For example, funding should be allocated at least against the following: - Accommodation support (service types 1.01–1.08)
- Institutional accommodation (service types 1.01–1.03)
- Group homes (service type 1.04)
- Other accommodation support (service types 1.05–1.08)
- Community Support (service types 2.01–2.07)
- Community Access (service types 3.01–3.03)
- Respite (service types 4.01–4.05)
- Employment (service types 5.01–5.02)
- Advocacy, information and alternative forms of communication (service types 6.01–6.05)
- Other Support Services (service types 7.01–7.04)
- Administration
- Capital grants to non-government service providers.
|
- | Geographic location of service type outlet (SLA) | Number
[5]
| NNNNN The ASGC (2011) code set representing geographical location. | Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), SLA is optionally collected in relation to the service type outlet. It refers to a numeric 4- or 5-digit Australian SLA based on the most recent Australian Bureau of Statistics (ABS) classification (Australian Standard Geographical Classification (ASGC) July 2011, ABS cat. no. 1216.0). |
- | Hours worked paid staff | Number
[5]
| NNNNN Total number of hours. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to hours worked by paid staff refers to the actual total hours worked by all paid staff for a service type outlet, not full-time equivalents or rostered weekly hours. It includes hours worked by paid staff on behalf of the service type outlet both directly delivered to service users, and indirectly to service users (e.g. indirect hours such as related committee meetings). Paid staff are defined as those who are employed on a permanent, part-time or casual basis under an employment or other contract (including contract staff). This data element is collected twice within the Disability Services National Minimum Data Set (DS NMDS): - the actual total hours worked by all paid staff for a service type outlet in the 7-day reference week (i.e. for the week preceding the end of the reporting period); and
- actual total hours worked by all paid staff for a service type outlet for a typical 7-day week.
Staff hours should be rounded up to the nearest whole hour. Inclusions and exclusions for the calculation of staff hours: - Includes:
- staff hours worked by administrative staff, managers etc. (i.e. indirect staff relating to this service type outlet)
- staff hours worked by Board members relating to this service type
- staff hours worked on committees or at meetings relevant to this service type
- staff hours worked as paid overtime (to be included with paid staff hours)
- staff hours worked while staff receive payment for sleepover duties
- staff hours worked by staff contracted to clean premises.
- staff hours worked by staff receiving training relevant to this service type
- staff hours worked while travelling to a location to assist/visit a service user.
- Excludes:
- staff hours worked as unpaid work by usually paid or contract staff (should be included with unpaid staff hours)
- staff hours for workers on leave (including public holidays, paid/unpaid sick leave, i.e. this data item relates to staff hours worked, not staff hours paid for)
- staff hours normally worked in positions that are currently vacant
- staff hours allocated to non-National Disability Agreement (NDA) service users.
For funded agencies with multiple service type outlets (and where staff hours per service type outlet are not known), all staff should be apportioned across service type outlets. To apportion staff across different service type outlets it is recommended that agencies: - use fortnightly rosters as a starting point
- apportion total staff hours across funded service types
- divide this figure by two to get weekly staff hours for the week preceding the end of the reporting period.
A funded agency may receive funding from multiple sources, however for DS NMDS purposes, only those services provided using NDA funds should be recorded. Where a funded agency is unable to differentiate all data according to funding source (i.e. NDA or other), they are asked to provide full details (in this case, staff hours) regardless of funding source. If the service type outlet is funded to provide service type 2.06 Case management, local coordination and development, the following rules for calculating staff hours apply: - record staff hours relating to the case coordination/management/brokerage activities undertaken (including administrative time, board member time etc. as above)
- do not record the staff hours for the agencies who provide any services arranged, purchased or brokered by your service type outlet as part of providing service type 2.06
- see also data items 17e–f ‘hours received’ per service user, as similar rules apply to the calculation of hours received by service users.
If the service type outlet sub-contracts the provision of part or all of a service type (other than 2.06) they are funded to provide to another agency: - the service type outlet who is sub-contracting another agency is responsible for providing relevant details about the sub-contracted activity (e.g. in-home accommodation support provider sub-contracting the provision of some in-home accommodation support to another agency, which may or may not be funded under the NDA)
- the service type outlet who is sub-contracting another agency should include an estimate of the staff hours sub-contracted in this way with the staff hours allocation for their service type outlet (and the sub-contractor outlet should not include these hours in their service type outlet return, if they are also included in the DS NMDS)
- see also data items 17e–f ‘hours received’ per service user, as similar rules apply to the calculation of hours received by service users.
|
- | Hours worked volunteer/unpaid staff | Number
[5]
| NNNNN Total number of hours. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to hours worked by volunteer/unpaid staff refers to the actual total hours worked by staff, volunteers or students and others who do not receive payment for the work which they perform on behalf of the service type outlet. It collects hours worked, not full-time equivalents or rostered weekly hours. It includes hours worked on behalf of the service type outlet both directly delivered to service users, and indirectly to service users (e.g. indirect hours such as related committee meetings). This data element is collected twice within the Disability Services National Minimum Data Set (DS NMDS): - the actual total hours worked by all volunteer/unpaid staff for a service type outlet in the 7-day reference week (i.e. for the week preceding the end of the reporting period); and
- actual total hours worked by all volunteer/unpaid staff for a service type outlet for a typical 7-day week.
Staff hours should be rounded up to the nearest whole hour. Inclusions and exclusions for the calculation of unpaid/volunteer staff hours: - Includes:
- staff hours worked as unpaid work by usually paid or contract staff
- staff hours worked by administrative staff, managers etc. (i.e. indirect staff relating to this service type outlet)
- staff hours worked by Board members relating to this service type
- staff hours worked by staff contracted to clean premises
- staff hours worked by staff receiving training relevant to this service type
- staff hours worked while travelling to a location to assist/visit a service user
- Excludes:
- staff hours worked while staff receive payment for sleepover duties
- staff hours worked on committees or at meetings relevant to this service type
- staff hours worked as paid overtime (to be included with paid staff hours)
- staff hours for workers on leave (including public holidays, paid/unpaid sick leave, i.e. this data item relates to staff hours worked, not staff hours paid for)
- staff hours normally worked in positions that are currently vacant staff hours allocated to non-National Disability Agreement (NDA) service users.
For funded agencies with multiple service type outlets (and where staff hours per service type outlet are not known), all staff should be apportioned across service type outlets. To apportion staff across different service type outlets it is recommended that agencies: - use fortnightly rosters as a starting point apportion total staff hours across funded service types
- divide this figure by two to get weekly staff hours for the week preceding the end of the reporting period.
A funded agency may receive funding from multiple sources, however for DS NMDS purposes, only those services provided using NDA funds should be recorded. Where a funded agency is unable to differentiate all data according to funding source (i.e. NDA or other), they are asked to provide full details (in this case, staff hours) regardless of funding source. If the service type outlet is funded to provide service type 2.06 Case management, local coordination and development, the following rules for calculating staff hours apply: - record staff hours relating to the case coordination/management/brokerage activities undertaken (including administrative time, board member time etc. as above)
- do not record the staff hours for the agencies who provide any services arranged, purchased or brokered by your service type outlet as part of providing service type 2.06
- see also data items 17e–f ‘hours received’ per service user, as similar rules apply to the calculation of hours received by service users.
If the service type outlet sub-contracts the provision of part or all of a service type (other than 2.06) they are funded to provide to another agency: - the service type outlet who is sub-contracting another agency is responsible for providing relevant details about the sub-contracted activity (e.g. in-home accommodation support provider sub-contracting the provision of some in-home accommodation support to another agency, which may or may not be funded under the NDA)
- the service type outlet who is sub-contracting another agency should include an estimate of the staff hours sub-contracted in this way with the staff hours allocation for their service type outlet (and the sub-contractor outlet should not include these hours in their service type outlet return, if they are also included in the DS NMDS)
- see also data items 17e–f ‘hours received’ per service user, as similar rules apply to the calculation of hours received by service users.
|
- | Number of clients | Number
[5]
| N[NNNN] Total number of people. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is collected for each service type outlet, except those of service type activity types 7.01–7.04 (other support). It refers to the number of service users receiving services under the National Disability Agreement (NDA) of a particular service type ('Service type outlet—service activity type, NDA service type code N.NN'). The number of people who received a service during the whole reporting period is required, not just those who received a service in the reference week. The total number of people receiving this service type indicated in response to this data item will usually be equal to the number of Service User Forms completed by the service type outlet. In some cases ‘number of service users’ may be greater than the number of Service User Forms. This may be because of service users who have not consented for their information to be transmitted as part of the DS NMDS; they should still be included in the ‘number of service users’. For service type outlets, except 6.01–6.05, the service type outlet must have allocated some of its resources (more than 15 minutes) to the person during the reporting period, for instance to a person residing in agency-operated accommodation, attending respite care, or attending a recreation service. Service users should not be counted if they have only made requests for information, minor phone queries etc. Service type outlets 6.01–6.05 should count the following: - 6.01 (Advocacy)—number of people who have received advocacy services in the reporting period.
- 6.02 (Information/referral)—number of people making a request for information or referral.
- 6.03 (Combined information/advocacy)—as for 6.01 and 6.02.
- 6.04 (Mutual support/self-help groups)—number of people attending sessions (i.e. if an individual attends a group session every Wednesday in the reporting period, count each person only once over the reporting period).
- 6.05 (Alternative formats of communication)—estimated number of people accessing the output from the service.
It may not always be feasible to count the actual number of service users receiving services from service type outlets 6.01–6.05. Where this is not possible, service type outlets are asked to estimate the number of service users accessing the service. For example, a radio station funded under the NDA (6.05) should estimate the number of people who listen to the radio station. Where there is a number of people potentially receiving a 6.01–6.05 service simultaneously (e.g. an interpreter at a conference), estimate the number of people that are benefiting from the service (e.g. how many people actually need the interpreter). If this is not possible, all people present should be counted as service users. A funded agency may receive funding from multiple sources—however for DS NMDS purposes, only those services provided using NDA funds should be recorded. Where a funded agency is unable to differentiate all data according to funding source (i.e. NDA or other), they are asked to provide details of all service users and staff (for each service type). For example, if a service type outlet providing early childhood intervention is partly funded by your agency, through donations or fund raising, and partly by NDA funds, count all service users who receive this service during the reporting period, unless your accounting and staffing methods enable reporting separately. |
- | Service operation days | Number
[2]
| 90 | No regular pattern of operation through a week | 99 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to the number of days per week the service type outletusually operates. It is asking about the amount of time the service type outlet is generally open for service provision to service users, not about the amount of time a service type outlet is staffed. Service type outlets of service types 7.01–7.04 may record ‘90’ (‘no regular pattern of operation through a day’), or, if possible and they wish to do so, they may record the actual number of days per week of operation. |
- | Service operation hours | Number
[2]
| 90 | No regular pattern of operation through a day | 99 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to the number of hours per day the service type outletusually operates. It is asking about the amount of time the service type outlet is generally open for service provision to service users, not about the amount of time a service type outlet is staffed. A service type outlet is considered to be operating whenever service is open to service users (e.g. if the service type outlet is staffed between the hours of 9am–5pm but is only open for service users between 10am–3pm, it is considered to usually operate for 5 hours per day). Service type outlets that provide facility-based accommodation (e.g. group homes) should record their hours as 24 per day if the service users reside in the facility on an ongoing basis and can access the facility at any time, even though the facility may not be staffed during parts of the day. In contrast, if service users are not able to stay in the residential facility during certain hours, the facility is not considered to be open or operating during these hours. Service type outlets of service types 7.01–7.04 may record ‘90’ (‘no regular pattern of operation through a day’), or, if possible and they wish to do so, they may record the actual number of days per week of operation. |
- | Service operation weeks | Number
[2]
| 90 | No regular pattern of operation through a year | 99 | Not stated/inadequately described |
| DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element refers to the number of weeks the service type outletusually operates. It is asking about the amount of time the service type outlet is generally open for service provision to service users, not about the amount of time a service type outlet is staffed. A service type outlet is considered to be operating whenever service is provided to service users e.g. if the service type outlet closes for only 2 weeks over the Christmas period it is considered to usually operate for 50 weeks per year. This data element is seeking information about the usual weeks of operation of a service type outlet. For example, if a service type outlet received funding from September but intends to operate for 52 weeks per year, ‘52’ is recorded for this data item, and ‘No’ is recorded for the 'Service provider organisation—full financial year funding indicator, yes/no code N' data item. Service type outlet should record ‘90’ (‘no regular pattern of operation through a year’) if the service type outlet does not have a regular pattern of operation; for example, a recreation/holiday program which is offered only if there are sufficient numbers (i.e. program offered on demand). Service type outlets of service types 7.01–7.04 may record ’90’ (‘no regular pattern of operation through a year’), or, if it is possible and they wish to do so, they may record the actual number of weeks of operation. |
- | Service type outlet identifier | String
[28]
| XX[X(26)] A combination of alphanumeric characters that identify an entity. | DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this data element is reported by funding departments in relation to all service type outlets. Service type outlets deliver a particular National Disability Agreement (NDA) service type ('Service type outlet—service activity type, NDA service type code N.NN') at or from a discrete location. This identifier generally contains a maximum of 14 characters. |
- | Service activity type (NDA) | Number
[4]
| 1.01 | Large residential/institution (>20 places)—24 hour care | 1.02 | Small residential/institution (7-20 places)—24 hour care | 1.03 | Hostels - generally not 24 hour care | 1.04 | Group homes (less than 7 places) | 1.05 | Attendant care/personal care | 1.06 | In-home accommodation support | 1.07 | Alternative family placement | 1.08 | Other accommodation support | 2.01 | Therapy support for individuals | 2.02 | Early childhood intervention | 2.03 | Behaviour/specialist intervention | 2.04 | Counselling (individual/family/group) | 2.05 | Regional resource and support teams | 2.06 | Case management, local coordination and development | 2.07 | Other community support | 3.01 | Learning and life skills development | 3.02 | Recreation/holiday programs | 3.03 | Other community access | 4.01 | Own home respite | 4.02 | Centre-based respite/respite homes | 4.03 | Host family respite/peer support respite | 4.04 | Flexible respite | 4.05 | Other respite | 5.01 | Open employment | 5.02 | Supported employment | 6.01 | Advocacy | 6.02 | Information/referral | 6.03 | Combined information/advocacy | 6.04 | Mutual support/self-help groups | 6.05 | Alternative formats of communication | 7.01 | Research and evaluation | 7.02 | Training and development | 7.03 | Peak bodies | 7.04 | Other support services |
| |