Service episode—episode end date, DDMMYYYY
Data Element Attributes
Identifying and definitional attributes | |
Metadata item type:![]() | Data Element |
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Short name:![]() | Episode end date |
Synonymous names:![]() | Service exit date; Exit date; End date; Support period end date; Date of expiry; Date of exit; Order end date; Detention end date |
METEOR identifier:![]() | 270160 |
Registration status:![]() |
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Definition:![]() | The date on which a service episode was completed. |
Data Element Concept:![]() | Service episode—episode end date |
Value domain attributes | |
Representational attributes | |
Representation class:![]() | Date |
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Data type:![]() | Date/Time |
Format:![]() | DDMMYYYY |
Maximum character length:![]() | 8 |
Data element attributes | |
Collection and usage attributes | |
Guide for use:![]() | May occur after or on the same day as date of last delivery of service. Due to the considerable variation in the types of services provided in the community services sector, it is not possible at this stage to define in generic terms what will constitute completion of a service episode. Individual collections should however define what constitutes completion for their own purposes. This metadata item should always be recorded as an 8 digit valid date comprising day, month and year. Year should always be recorded in its full 4 digit format. For days and months with a numeric value of less than 10, zeros should be used to ensure that the date contains the required 8 digits. For example if a service episode is completed on July 1 2000 the date assistance completed should be recorded as 01072000 as specified by the format. |
Collection methods:![]() | The end date must be related to a particular service episode. For each separate service episode a separate end date should be recorded. |
Comments:![]() | This metadata item may be used in the calculation of measures of periods of support and duration of assistance. |
Source and reference attributes | |
Submitting organisation:![]() | Australian Institute of Health and Welfare |
Relational attributes | |
Related metadata references:![]() | Has been superseded by Service episode—episode end date, DDMMYYYY
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Implementation in Data Set Specifications:![]() | Community Services (retired), Superseded 01/05/2008 DSS specific information: An end date is recorded for each separate out-of-home care episode of the client. An end date is recorded when:
The date is recorded when it is part of an agreed case plan for the child to no longer reside in the placement. Where the child has absconded and does not return to the placement, the date is where the department deems that the placement has ceased. If the child does not exit this placement during the year, a data of 11111111 is used to indicate this. If the date is unknown, the date 01011900 is provided. This metadata item is used to determine the length of time in out-of-home care and the number of different carers. Community Services (retired), Retired 06/02/2012 DSS specific information: An end date is recorded for each separate out-of-home care episode of the client. An end date is recorded when:
The date is recorded when it is part of an agreed case plan for the child to no longer reside in the placement. Where the child has absconded and does not return to the placement, the date is where the department deems that the placement has ceased. If the child does not exit this placement during the year, a data of 11111111 is used to indicate this. If the date is unknown, the date 01011900 is provided. This metadata item is used to determine the length of time in out-of-home care and the number of different carers. Community Services (retired), Superseded 01/05/2008 DSS specific information: A date of expiry is when the order the child is under is no longer applicable. It should be recorded for each separate care and protection order episode. This can be for a number of reasons including: The child is placed on a higher level order than the one they are currently on If the order did not expire during the year, the date 11111111 should be used to indicate this. If the date is unknown, the date 01011900 should be provided. Community Services (retired), Retired 06/02/2012 DSS specific information: A date of expiry is when the order the child is under is no longer applicable. It should be recorded for each separate care and protection order episode. This can be for a number of reasons including: The child is placed on a higher level order than the one they are currently on If the order did not expire during the year, the date 11111111 should be used to indicate this. If the date is unknown, the date 01011900 should be provided. Community Services (retired), Superseded 14/12/2008 DSS specific information: This data element should only be reported for CSTDA service users who have ceased receiving CSTDA-funded services from the service type outlet. A service user is considered to leave a service when either:
Community Services (retired), Superseded 11/11/2009 DSS specific information: This data element should only be reported for CSTDA service users who have ceased receiving CSTDA-funded services from the service type outlet. A service user is considered to leave a service when either:
Community Services (retired), Superseded 15/12/2011 Implementation start date: 01/07/2009 DSS specific information: This data element should only be reported for NDA service users who have ceased receiving NDA-funded services from the service type outlet. A service user is considered to leave a service when either:
Community Services (retired), Superseded 15/12/2011 Implementation start date: 01/07/2010 DSS specific information: This data element should only be reported for NDA service users who have ceased receiving NDA-funded services from the service type outlet. A service user is considered to leave a service when either:
Community Services (retired), Superseded 13/03/2013 Implementation start date: 01/07/2011 DSS specific information: This data element should only be reported for NDA service users who have ceased receiving NDA-funded services from the service type outlet. A service user is considered to leave a service when either:
Community Services (retired), Standard 13/03/2013 Implementation start date: 01/07/2012 Implementation end date: 30/06/2014 DSS specific information: In the DS NMDS this refers to the date on which the person ceased to be a service user of the NDA-funded service type outlet. It is only reported for service users who have ceased receiving NDA-funded disability support services from the service type outlet. A service user is considered to leave a service when either:
Disability, Superseded 29/02/2016 Implementation start date: 01/07/2014 Implementation end date: 30/06/2015 Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data item is only answered for service users who have stopped receiving services from the service type outlet and a reason for cessation of service must be recorded. Otherwise it is left blank. DSS specific information: In the Disability Services Minimum Data Set (DS NMDS), this refers to the date on which the person ceased to be a service user of the service type outlet (STO). It is only reported for service users who have ceased receiving services from the STO, otherwise it is left blank. A service user is considered to leave a service when either:
The Service episode—service cessation reason, NDA code and Service event—last service provision date, DDMMYYYY should also be completed for service users who have exited. Disability, Superseded 28/09/2016 Implementation start date: 01/07/2015 Implementation end date: 30/06/2016 Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element is only answered for service users who have stopped receiving services from the service type outlet. Otherwise it is left blank. DSS specific information: In the Disability Services Minimum Data Set (DS NMDS), this refers to the date on which the person ceased to be a service user of the service type outlet. It is only reported for service users who have ceased receiving services from the service type outlet, otherwise it is left blank. A service user is considered to leave a service when either:
The 'Service episode—service cessation reason, NDA code' and 'Service event—last service provision date, DDMMYYYY' should also be completed for service users who have exited. Disability, Superseded 15/12/2017 Implementation start date: 01/07/2016 Implementation end date: 30/06/2017 Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element is only answered for service users who have stopped receiving services from the service type outlet. Otherwise it is left blank. DSS specific information: In the Disability Services National Minimum Data Set (DS NMDS), this refers to the date on which the person ceased to be a service user of the service type outlet. It is only reported for service users who have ceased receiving services from the service type outlet, otherwise it is left blank. A service user is considered to leave a service when either:
The 'Service episode—service cessation reason, NDA code' and 'Service event—last service provision date, DDMMYYYY' should also be completed for service users who have exited. Disability, Superseded 05/07/2019 Implementation start date: 01/07/2017 Implementation end date: 30/06/2018 Conditional obligation: In the Disability Services National Minimum Data Set (DS NMDS), this data element is only answered for service users who have stopped receiving services from the service type outlet. Otherwise it is left blank. DSS specific information: In the DS NMDS, this refers to the date on which the person ceased to be a service user of the service type outlet. It is only reported for service users who have ceased receiving services from the service type outlet, otherwise it is left blank. The service episode end date must relate to the service type outlet ID (Service type outlet—outlet identifier, XX[X(26)]) and associated service type (Service type outlet—service activity type, NDA service type code N.NN). A service user is considered to leave a service when either:
The 'Service episode—service cessation reason, NDA code' and 'Service event—last service provision date, DDMMYYYY' should also be completed for service users who have exited. Community Services (retired), Standard 10/04/2013 Disability, Superseded 13/08/2015 Disability, Standard 13/08/2015 Community Services (retired), Recorded 16/11/2009 Implementation start date: 11/05/2006 DSS specific information: Date of exit (in conjunction with Date of entry) gives some indication of length of stay of clients in the HACC program and of the intensity of service provision. The data element Date of exit also locates information about the client’s Main reason for cessation of services in time. In conjunction with the data element Date of entry, it can also be used to identify the number of HACC clients as at the end of the HACC MDS reporting period. The Date of exit need not relate to the same HACC service episode as the Date of entry reported for the client. This is because a client may have exited from a HACC service episode during a HACC MDS reporting period and then re-entered during the same reporting period and remains a client at the end of the reporting period. That is, at the end of a HACC MDS reporting period, the client is in the middle of an incomplete HACC service episode. Where the Date of exit reported for the client is before the Date of entry reported for the client, the person will be counted as a client at the end of the reporting period. Date of exit is defined in terms of an episode of assistance funded by the HACC program. This is essential in terms of program accountability to provide an indication of the intensity of services provided by the HACC program and the length of stay within the program for HACC clients. However, because the data generated on length of stay and intensity of service provision is specific to the HACC program, this imposes a limitation on the use of the data in terms of overall patterns of services consumed by individuals (which may be funded through several sources). This is not only unavoidable but an intrinsic part of the HACC MDS. However, it does mean that considerable further developments will be required in both HACC and related service systems before the dedicated aim of client-centred service and client-centred information systems can be achieved. Community Services (retired), Standard 14/09/2009 Implementation start date: 24/09/2009 DSS specific information: Guide for use - Detention file A detention period is the period spent in a particular detention centre for a particular type of detention (pre-court detention, pre-sentence detention, sentenced detention). A detention period ends when: • the young person is released from detention • the young person is transferred to another detention centre • the young person is transferred to the custody of another jurisdiction (e.g. adult corrective services, police custody, interstate) • the type of detention changes (pre-court detention, pre-sentence detention, sentenced detention) • the young person escapes from detention or absconds • the young person dies. Community Services (retired), Superseded 19/05/2010 Implementation start date: 01/07/2005 DSS specific information: For the purposes of the Juvenile Justice NMDS, the episode's 'end date' is the 'exit date'-the date on which supervision or case management of the juvenile justice client, by the juvenile justice department under a specific legal arrangement, ends, or where there is a change in the type of supervision provided and/or the specific juvenile justice agency responsible. An exit date should be recorded for each separate juvenile justice episode of the client.
Community Services (retired), Standard 14/09/2009 Implementation start date: 24/09/2009 DSS specific information: Guide for use - Order file The Episode end date or Order end date is the date the order ceases to be in effect, as specified on the order. If a young person ceases to be under the supervision relating to the order, but the order is still in effect, the order does not end. For example, if a young person is given a sentenced detention order with an end date of 1 December but is released on supervised release or parole on 1 November, the order end date remains 1 December unless the court varies the end date of the order. If the court varies the end date of the order, the new (varied) end date is the Order end date. If an order is revoked or cancelled, the Episode end date or Order end date is the date that the order was revoked or cancelled. This includes orders that are revoked or cancelled due to re-offending or failure to comply with conditions and orders that are cancelled, quashed or varied on appeal. If an order extends over two or more extraction periods and the Order end date changes because the order was revoked, cancelled, quashed or varied, the Order end date and the Order end reason will differ between the extraction periods. The changed Order end date should be supplied in the extraction period in which the order was revoked, cancelled, quashed or varied; however, related records supplied in previous extraction periods should not be updated. Community Services (retired), Retired 01/07/2011 DSS specific information: In SAAP, a service episode is known as a support period. It is considered to end when the relationship between a client and a SAAP agency has ended. Housing assistance, Superseded 01/05/2013 Homelessness, Superseded 01/05/2013 Implementation start date: 01/07/2011 Homelessness, Superseded 01/05/2013 Housing assistance, Superseded 01/05/2013 Implementation start date: 01/07/2012 Implementation end date: 30/06/2013 Homelessness, Superseded 26/08/2014 Housing assistance, Superseded 26/08/2014 Implementation start date: 01/07/2013 Implementation end date: 30/06/2014 Conditional obligation: In the Specialist Homelessness Services NMDS, this item is only asked of clients. DSS specific information: In the Specialist Homelessness Services NMDS this data element is the support period end date. Homelessness, Superseded 24/11/2016 Housing assistance, Superseded 24/11/2016 Implementation start date: 01/07/2014 Implementation end date: 30/06/2015 Conditional obligation: In the Specialist Homelessness Services NMDS, this item is only asked of clients. DSS specific information: In the Specialist Homelessness Services NMDS this data element is the support period end date. Homelessness, Superseded 24/11/2016 Implementation start date: 01/07/2015 Implementation end date: 30/06/2017 Conditional obligation: In the Specialist Homelessness Services NMDS, this item is only asked of clients. DSS specific information: In the Specialist Homelessness Services NMDS this data element is the support period end date. Homelessness, Superseded 10/08/2018 Implementation start date: 01/07/2017 Implementation end date: 30/06/2019 Conditional obligation: In the Specialist Homelessness Services NMDS, this item is only asked of clients. DSS specific information: In the Specialist Homelessness Services NMDS this data element is the support period end date. |
Implementation in Indicators:![]() |
Used as Numerator
National Affordability Housing Agreement: 4: Proportion of people experiencing repeat periods of homelessness, 2010
National Affordable Housing Agreement: Indicator 4-Proportion of people experiencing repeat periods of homelessness, 2011
National Affordable Housing Agreement: Output 1 (main)-Number of people who are homeless or at risk of homelessness who are assisted to secure and sustain their tenancies, 2011
National Affordable Housing Agreement: Output 1 (supplementary b)-Number of people who are homeless or at risk of homelessness who are assisted to secure and sustain their tenancies, 2011
National Affordable Housing Agreement: Output 1 (supplementary b)-Number of people who are homeless or at risk of homelessness who are assisted to secure and sustain their tenancies, 2011
National Affordable Housing Agreement: Output 2-Number of people who are assisted to move from crisis accommodation or primary homelessness to sustainable accommodation, 2011
National Affordable Housing Agreement: Output 3-Number of households assisted in social housing, 2011
National Affordable Housing Agreement: Output 3-Number of households assisted in social housing, 2011
National Affordable Housing Agreement: Output 3-Number of households assisted in social housing, 2011
National Affordable Housing Agreement: Output 3-Number of households assisted in social housing, 2011
National Disability Agreement: c(1)-Proportion of Disability Support Pension recipients who report earnings, 2013
National Disability Agreement: c(1)-Proportion of the potential population accessing disability services, 2011
National Disability Agreement: c(1)-Proportion of the potential population accessing disability services, 2012
National Disability Agreement: c(2)-Proportion of Newstart and Youth Allowance recipients with disability and an assessed future work capacity of 0-29 hours per week who report earnings, 2013
National Disability Agreement: c(2)-Proportion of the potential population accessing disability services, 2011
National Disability Agreement: c(2)-Proportion of the potential population accessing disability services, 2012
National Disability Agreement: c-Proportion of the potential population accessing disability services, 2010
National Disability Agreement: d(1)-Proportion of the potential population who used State/Territory delivered disability support services, 2013
National Disability Agreement: d(2)-Proportion of people with a disability with an employment restriction who used Disability Employment Services (Open Employment), 2013
National Disability Agreement: f(1)-Number of Indigenous people with disability receiving disability services as a proportion of the Indigenous potential population requiring services, 2011
National Disability Agreement: f(1)-Number of Indigenous people with disability receiving disability services as a proportion of the Indigenous potential population requiring services, 2012
National Disability Agreement: f(2)-Number of Indigenous people with disability receiving disability services as a proportion of the Indigenous potential population requiring services, 2011
National Disability Agreement: f(2)-Number of Indigenous people with disability receiving disability services as a proportion of the Indigenous potential population requiring services, 2012
National Disability Agreement: f-Number of Indigenous people with disability receiving disability services as a proportion of the Indigenous potential population requiring services, 2010
National Disability Agreement: h-Proportion of carers of people with disability accessing support services to assist in their caring role (h-interim), 2011
National Disability Agreement: h-Proportion of carers of people with disability accessing support services to assist in their caring role (h-interim), 2012
Used as Denominator
National Affordability Housing Agreement: 4: Proportion of people experiencing repeat periods of homelessness, 2010
National Affordable Housing Agreement: Indicator 4-Proportion of people experiencing repeat periods of homelessness, 2011
National Disability Agreement: c(1)-Proportion of Disability Support Pension recipients who report earnings, 2013
National Disability Agreement: c(2)-Proportion of Newstart and Youth Allowance recipients with disability and an assessed future work capacity of 0-29 hours per week who report earnings, 2013
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