Record—linkage key, code 581 XXXXXDDMMYYYYN

Identifying and definitional attributes
Metadata item type:	Data Element
Short name:	Statistical linkage key 581
METEOR identifier:	349895
Registration status:	Community Services (retired), Standard 21/05/2010 Disability, Standard 07/10/2014 Early Childhood, Standard 21/05/2010 Health, Superseded 25/01/2018 Homelessness, Superseded 10/08/2018 Housing assistance, Standard 23/08/2010
Definition:	A key that enables two or more records belonging to the same individual to be brought together. It is represented by a code consisting of the second, third and fifth characters of a person’s family name, the second and third letters of the person’s given name, the day, month and year when the person was born and the sex of the person, concatenated in that order.
Data Element Concept:	Record—linkage key

Value domain attributes

Representational attributes

Representation class:

Code

Data type:

String

Format:

XXXXXDDMMYYYYN

Maximum character length:

Data element attributes

Collection and usage attributes

Collection methods:

Information about whether or not the person's date of birth is accurate should be noted. By knowing that date of birth is accurate it is possible to reduce underestimation of total service user numbers and overestimation of service users' ages.

Comments:

The linkage key is designed to make it possible to count number of clients and services they received, without counting the same client more than once. It can also be used for linking to other related data collections. It is for statistical linkage purposes only, not for case management or the tracking of individual persons. This may be done using a range of identifiers and/or keys.

Source and reference attributes

Submitting organisation:

Australian Institute of Health and Welfare.

Steward:

Australian Institute of Health and Welfare

Relational attributes

Related metadata references:

ACT Health (retired), Candidate 09/08/2018
Community Services (retired), Standard 30/09/2005
Disability, Standard 07/10/2014
Early Childhood, Standard 21/05/2010
Health, Standard 04/05/2005
Homelessness, Standard 23/08/2010
Housing assistance, Standard 23/08/2010

Community Services (retired), Standard 27/04/2007
Tasmanian Health, Incomplete 23/07/2012

Indigenous, Superseded 13/12/2013

Is formed using Person—date of birth, DDMMYYYY

ACT Health (retired), Candidate 19/07/2018
Children and Families, Standard 22/11/2016
Commonwealth Department of Health, Standard 14/10/2015
Community Services (retired), Standard 25/08/2005
Disability, Standard 07/10/2014
Early Childhood, Standard 21/05/2010
Health, Standard 04/05/2005
Homelessness, Standard 23/08/2010
Housing assistance, Standard 20/06/2005
Independent Hospital Pricing Authority, Standard 01/11/2012
Indigenous, Standard 11/08/2014
National Health Performance Authority (retired), Retired 01/07/2016
Tasmanian Health, Standard 31/08/2016
WA Health, Incomplete 22/08/2012
WA Health, Standard 19/03/2015
Youth Justice, Standard 15/02/2022

Is formed using Person—letters of family name, text XXX

ACT Health (retired), Candidate 09/08/2018
Children and Families, Standard 22/11/2016
Community Services (retired), Standard 27/03/2007
Disability, Standard 07/10/2014
Early Childhood, Standard 21/05/2010
Health, Standard 07/12/2011
Homelessness, Standard 23/08/2010
Housing assistance, Standard 23/08/2010
Youth Justice, Standard 15/02/2022

Is formed using Person—letters of given name, text XX

ACT Health (retired), Candidate 09/08/2018
Children and Families, Standard 22/11/2016
Community Services (retired), Standard 27/03/2007
Disability, Standard 07/10/2014
Early Childhood, Standard 21/05/2010
Health, Standard 07/12/2011
Homelessness, Standard 23/08/2010
Housing assistance, Standard 23/08/2010
Youth Justice, Standard 15/02/2022

Is formed using Person—sex, code N

Children and Families, Standard 22/11/2016
Commonwealth Department of Health, Recorded 16/07/2015
Community Services (retired), Standard 25/08/2005
Disability, Standard 07/10/2014
Early Childhood, Superseded 24/07/2018
Health, Superseded 11/05/2017
Homelessness, Superseded 10/08/2018
Housing assistance, Standard 10/02/2006
Independent Hospital Pricing Authority, Standard 01/11/2012
Indigenous, Superseded 16/10/2017
National Health Performance Authority (retired), Retired 01/07/2016
WA Health, Incomplete 22/08/2012
WA Health, Incomplete 23/08/2012
Youth Justice, Recorded 23/05/2022

Has been superseded by Record—linkage key, code 581 XXXXXDDMMYYYYX

ACT Health (retired), Candidate 09/08/2018
Health, Standard 25/01/2018
Homelessness, Standard 10/08/2018

Implementation in Data Set Specifications:

All attributes +

Early Childhood Education and Care DSS 2013 Early Childhood, Superseded 28/05/2014

DSS specific attributes +

Early Childhood Education and Care DSS 2014 Early Childhood, Superseded 01/06/2015

DSS specific attributes +

Early Childhood Education and Care DSS 2015 Early Childhood, Standard 01/06/2015

DSS specific attributes +

Early Childhood Education and Care DSS 2016 Early Childhood, Superseded 24/07/2018

DSS specific attributes +

Early Childhood Education and Care DSS 2017 Early Childhood, Superseded 24/07/2018

DSS specific attributes +

Early Childhood Education and Care DSS 2018 Early Childhood, Superseded 02/12/2020

DSS specific attributes +

Early Childhood Education and Care DSS 2019 Early Childhood, Superseded 02/12/2020

DSS specific attributes +

Early Childhood Education and Care DSS 2020 Early Childhood, Superseded 25/10/2021

DSS specific attributes +

Early Childhood Education and Care DSS 2021 Early Childhood, Standard 25/10/2021

DSS specific attributes +

Early Childhood Education and Care: Unit Record Level NMDS 2011 Early Childhood, Superseded 09/03/2012

DSS specific attributes +
*Implementation start date:* 01/07/2011

Early Childhood Education and Care: Unit Record Level NMDS 2012 Early Childhood, Superseded 08/04/2013

DSS specific attributes +
*Implementation start date:* 01/07/2012

Early Childhood Education and Care: Unit Record Level NMDS 2013 Early Childhood, Superseded 28/05/2014

DSS specific attributes +
*Implementation start date:* 01/07/2013 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2014 Early Childhood, Superseded 01/06/2015

DSS specific attributes +
*Implementation start date:* 01/07/2014 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2015 Early Childhood, Superseded 24/07/2018

DSS specific attributes +
*Implementation start date:* 01/07/2015 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2016 Early Childhood, Superseded 24/07/2018

DSS specific attributes +
*Implementation start date:* 01/07/2016 *Implementation end date:* 30/06/2017 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2017 Early Childhood, Superseded 24/07/2018

DSS specific attributes +
*Implementation start date:* 01/07/2017 *Implementation end date:* 30/06/2018 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2018 Early Childhood, Superseded 02/12/2020

DSS specific attributes +
*Implementation start date:* 01/07/2018 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2019 Early Childhood, Superseded 02/12/2020

DSS specific attributes +
*Implementation start date:* 01/07/2019 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2020 Early Childhood, Superseded 25/10/2021

DSS specific attributes +
*Implementation start date:* 01/07/2020 *DSS specific information:* This is the statistical linkage key of the child.

Early Childhood Education and Care: Unit Record Level NMDS 2021 Early Childhood, Standard 25/10/2021

DSS specific attributes +
*Implementation start date:* 01/07/2021 *DSS specific information:* This is the statistical linkage key of the child.

Statistical linkage key 581 cluster Community Services (retired), Standard 21/05/2010
Disability, Standard 07/10/2014
Early Childhood, Standard 21/05/2010
Health, Superseded 25/01/2018
Homelessness, Superseded 10/08/2018
Housing assistance, Standard 23/08/2010

Implementation in Indicators:

Used as Numerator

National Affordability Housing Agreement: 4: Proportion of people experiencing repeat periods of homelessness, 2010 Homelessness, Standard 16/02/2011

Used as Denominator

National Affordability Housing Agreement: 4: Proportion of people experiencing repeat periods of homelessness, 2010 Homelessness, Standard 16/02/2011

Record—linkage key, code 581 XXXXXDDMMYYYYN

Identifying and definitional attributes

Value domain attributes

Representational attributes

Data element attributes

Collection and usage attributes

Source and reference attributes

Relational attributes

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