Data element concept attributes |
Identifying and definitional attributes |
| Data element concept: | Person—letters of family name |
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METEOR identifier: | 349493 |
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| Registration status: | |
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| Definition: | A specific combination of letters selected from the person's family name (surname). |
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| Object class: | Person |
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| Property: | Letters of family name |
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Value domain attributes |
Identifying and definitional attributes |
| Value domain: | Text XXX |
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| METEOR identifier: | 349505 |
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| Registration status: | |
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| Definition: | A combination of alphanumeric characters. |
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Representational attributes |
| Representation class: | Text |
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| Data type: | String |
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| Format: | XXX |
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| Maximum character length: | 3 |
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Data element attributes |
Collection and usage attributes |
| Guide for use: | In the three spaces, the agency should record the 2nd, 3rd and 5th letters of the client’s family name. For example: If the client’s family name is Brown, the reported value should be RON. If the client’s family name is Thompson, the reported value should be HOP. If the client’s family name includes non-alphabetic characters—for example hyphens (as in Lee-Archer), apostrophes (as in O’Mara) or blank spaces (as in De Vries)—these non-alphabetic characters should be ignored when counting the position of each character. Regardless of the length of a person’s name, the reported value should always be three characters long. If the legal family name is not long enough to supply the requested letters (i.e. a legal family name of less than five letters) then agencies should substitute the number ‘2’ to reflect the missing letters. The placement of a number ‘2’ should always correspond to the same space that the missing letter would have within the 3-digit field. A number (rather than a letter) is used for such a substitution in order to clearly indicate that an appropriate corresponding letter from the person’s name is not available. For example: If a person’s family name is Farr, then value reported would be AR2 because the 2 is substituting for a missing 5th letter of the family name. Similarly, if the person’s family name was Hua, then the value reported would be UA2 because the 2 is substituting for the missing 5th letter of the family name. If a client’s family name is missing altogether the agency should record the number 999 for all three spaces associated with the family name, (not the number 2). In some cultures it is traditional to state the family name first. To overcome discrepancies in recording/reporting that may arise as a result of this practice, agencies should always ask the person to specify their legal first given name and their legal family name separately. These should then be recorded as first given name and family name as appropriate, regardless of the order in which they may be traditionally given. |
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| Comments: |
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Relational attributes |
| Related metadata references: | |
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Implementation in Data Set Specifications:
All attributes
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