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Youth Justice Client file cluster

Data Set Specification Attributes

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METEOR identifier:Help on this term744494
Registration status:Help on this term
  • Youth Justice, Standard 15/02/2022
DSS type:Help on this termData Element Cluster
Scope:Help on this term

The Client file cluster contains demographic information on young people under youth justice supervision.

Collection and usage attributes

Guide for use:Help on this term

The client file contains demographic information on all young people under youth justice supervision in Australia. This information assists with analysing and describing the characteristics of young people under supervision. The person identifier within this file is used to link young people with their legal orders (in the order file cluster) and periods of detention (in the detention file cluster). The linkage between these files allows further analyses of young people under supervision, and the characteristics of their supervision periods.

 

Source and reference attributes

Submitting organisation:Help on this termAustralian Youth Justice Administrators (AYJA)

Relational attributes

Related metadata references:Help on this term
Supersedes Youth Justice Client file cluster
  • Youth Justice, Superseded 23/08/2022
Implementation in Data Set Specifications:Help on this term
All attributes +
Youth Justice NMDS 2020–
Youth Justice, Standard 15/02/2022
DSS specific attributes +
Implementation start date: 01/07/2020

Metadata items in this Data Set Specification Help on this term

Show more detail
Seq No.Help on this termMetadata itemHelp on this termObligationHelp on this termMax occursHelp on this term
1Person—person identifier, XXXXXX[X(14)]

DSS specific information:

The person identifier is a jurisdictionally-specific code that uniquely identifies a young person (youth justice client) within the State or Territory youth justice agency responsible for the young person.

A State or Territory identifier should be the first character of the person identifier according to the following:

1

New South Wales

2

Victoria

3

Queensland

4

South Australia

5

Western Australia

6

Tasmania

7

Northern Territory

8

Australian Capital Territory

9

Other territories (e.g. Christmas Island)

Mandatory1
2Person—letters of family name, text XXX

DSS specific information:

'Letters of name' is collected as one item in cell number 2 and is a specific combination of the 2nd, 3rd and 5th letters of the person's family name and the 2nd and 3rd letters of the person's given name.

Mandatory1
3Person—letters of given name, text XX

DSS specific information:

'Letters of name' is collected as one item in cell number 2 and is a specific combination of the 2nd, 3rd and 5th letters of the person's family name and the 2nd and 3rd letters of the person's given name.

Mandatory1
4Person—date of birth, DDMMYYYY

DSS specific information:

The young person should be aged 10–25 years at the order start date.

The young person should be aged 10–25 years at the detention start date.

Mandatory1
5Person—sex, code XMandatory1
6Person—Indigenous status, code NMandatory1
7Service event—first service contact date, DDMMYYYY

DSS specific information:

This data element is used in the youth justice client file cluster as the date on which the person was first supervised or case managed by the youth justice department (date of first supervised order).

Guide for Use

The date can be before the start of the NMDS (i.e. 1/7/00).

A ‘contact’ is an event that is counted as part of a supervised order (i.e., would be within scope for the YJ NMDS).

Do not include court appearances or other types of contacts.

If the first service contact date is unknown, leave the field blank.

Business rules

The first service contact must be on or before the end of the reporting period.

The first service contact date must be before or equal to the earliest order start date in the YJ NMDS.

The young person's age at the first service contact date (calculated using DOB) should be at least 10 years.

Mandatory1
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