Seq No. Metadata item Obligation Max occurs - Address—address site name, text X[X(49)] Conditional obligation:
Conditional on this component being part of the address.
DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Conditional 2 - Address—Australian postcode, code (Postcode datafile) NNNN DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Mandatory 2 - Address—Australian state/territory identifier, code AA[A] DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Mandatory 2 - Address—electronic communication address, text X[X(1099)] DSS specific information:
In the ISPHC NBEDS, this data element is reported for each user registered to access the Health Data Portal. There is not a defined number of users per organisation.
Mandatory 99 - Address—road name, text X[X(44)] DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Mandatory 2 - Address—road number 1, road number XXXXXX DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Mandatory 2 - Address—road number 2, road number XXXXXX Conditional obligation:
Conditional on this component being part of the address.
DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Conditional 2 - Address—road type, code AA[AA] DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Mandatory 2 - Address—sub-dwelling unit number, identifier X[X(6)] Conditional obligation:
Conditional on this component being part of the address.
DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Conditional 2 - Address—suburb/town/locality name, text X[X(45)] DSS specific information:
In the ISPHC NBEDS, this data element is reported twice, for:
the organisation's physical address the organisation's postal address. Mandatory 2 - Female—cervical screening indicator, yes/no/not stated/inadequately described code N Conditional obligation:
Reporting against this data element is conditional on
DSS specific information:
In the ISPHC NBEDS data are provided to the AIHW for female Indigenous regular clients
for 30 December 2020, where an HPV test has been recorded since 1 December 2017 (past 3 years and one month) for 30 December 2021, where an HPV test has been recorded since 1 December 2017 (past 4 years and one month) for 30 December 2022 onwards, where an HPV test has been recorded in the past 5 years. Data are recorded for HPV test results where the sample is either collected by a health practitioner or self-collected.
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Female—childbirth indicator, yes/no/not stated/inadequately described code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 2 Female' response to 'Person—sex, code X '.
Data are only provided to the AIHW for females who gave birth during the 12 months up to the census date.
Data are provided to the AIHW relating to live births, and still births if the birthweight was at least 400 grams or the gestational age was 20 weeks or more.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Female—hysterectomy indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 2 Female' response to Person—sex, code X .
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 2 are provided to the AIHW.
Conditional 1 - Organisation—name type, code N Mandatory 1 - Organisation—organisation name, text X[X(199)] Mandatory 1 - Person—absolute cardiovascular disease risk assessment result categories, code N Conditional obligation:
Reporting against this data element is conditional on:
Data are provided to the AIHW for absolute CVD risk assessment results recorded within the previous 24 months up to the census date.
Where the tobacco smoking status and/or sex do not have an assessment date assigned, they should be treated as being up to date (that is, as having been updated in the 24 months up to the census date).
DSS specific information:
Data relating to diabetes status should be taken from the most recent record for the client, regardless of how old that record is.
Conditional 1 - Person—absolute cardiovascular disease risk assessment result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person being aged ≥ 34 years and < 75 years at the census date, and on a 'CODE 2 No' response to 'Person—cardiovascular disease recorded indicator, yes/no code N '.
Data are provided to the AIHW for absolute CVD risk assessment results recorded within the previous 24 months up to the census date.
Where the tobacco smoking status and/or sex do not have an assessment date assigned, they should be treated as being up to date (that is, as having been updated in the 24 months up to the census date).
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—age, total months N[N] Conditional obligation:
Reporting against this data element is conditional upon a person being aged ≥ 6 months and < 1 year at the census date.
Conditional 1 - Person—age, total years N[NN] Mandatory 1 - Person—alcohol consumption status recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional upon a person being aged ≥ 15 years at the census date.
Data are provided to the AIHW for alcohol consumption status results recorded within the previous 24 months up to the census date.
DSS specific information:
In the ISPHC NBEDS alcohol consumption status is considered to have been recorded if the health organisation has either:
a record of whether the client consumes alcohol, or a record specifying the amount and frequency of the client's alcohol consumption. Where the alcohol consumption status does not have an assessment date assigned, it should be treated as being up to date (that is, as having been updated in the 24 months up to the census date).
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—AUDIT-C result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional upon a person being aged ≥ 15 years at the census date.
Data are provided to the AIHW for AUDIT-C results recorded within the previous 24 months up to the census date.
DSS specific information:
Where the AUDIT-C result does not have an assessment date assigned, it should be treated as being up to date (that is, as having been updated in the 24 months up to the census date).
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—AUDIT-C result, code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to 'Person—AUDIT-C result recorded indicator, yes/no code N ', and on a person being aged ≥ 15 years at the census date.
Data are provided to the AIHW for AUDIT-C results recorded within the previous 24 months up to the census date.
DSS specific information:
Where the AUDIT-C result does not have an assessment date assigned, it should be treated as being up to date (that is, as having been updated in the 24 months up to the census date).
Conditional 1 - Person—birthweight recorded indicator, yes/no code N Conditional obligation:
Data are only provided to the AIHW for babies born during the preceding 12 months up to the census date. In the case of multiple births, data should be recorded for each baby born.
Data are provided to the AIHW for live births
DSS specific information:
In the ISPHC NBEDS, babies do not need to fulfil all the requirements of being an Indigenous regular client, as long as they have a file at the health organisation and have attended more than once. Attendance is counted using the baby’s client record only.
The birthweight is to be taken from the baby’s client record where available. Where the birthweight is not recorded in the baby’s client record, the mother’s record may be used as a source of birth details.
The birthweight may have been recorded during an appointment or received from sharing client data with other organisations, such as a hospital.
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—blood pressure measurement result less than or equal to 140/90 mmHg indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person having both:
a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ', and a blood pressure measurement result recorded within the previous 6 months. DSS specific information:
In the ISPHC NBEDS:
'type 2 diabetes' specifically excludes type 1 diabetes, secondary diabetes, gestational diabetes mellitus (GDM), previous GDM, impaired fasting glucose, and impaired glucose tolerance. a client does not have a blood pressure measurement of ≤ 140/90 mmHg if either the systolic or diastolic reading is above the threshold (140 and 90 respectively). In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—blood pressure measurement result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person having both:
a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ', and a blood pressure measurement result recorded within the previous 6 months. DSS specific information:
In the ISPHC NBEDS 'type 2 diabetes' specifically excludes type 1 diabetes, secondary diabetes, gestational diabetes mellitus (GDM), previous GDM, impaired fasting glucose, and impaired glucose tolerance.
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—body mass index (classification), code N[.N] Conditional obligation:
Reporting against this data element is conditional on a person being aged ≥ 18 years at the census date.
Data relating to only the most recently recorded result are provided to the AIHW.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1.1, 1.2, 2.2, 3 or 9 are provided to the AIHW.
Conditional 1 - Person—cardiovascular disease recorded indicator, yes/no code N DSS specific information:
In the ISPHC NBEDS a person has a cardiovascular disease recorded if, on their clinical record, the health organisation has recorded a condition or condition code that is considered to be a type of cardiovascular disease.
Mandatory 1 - Person—chlamydia test result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional upon a person being aged 15–34 years at the census date.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—chronic disease management plan type, code N Conditional obligation:
Reporting against this data element is conditional on a person having both:
a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ', and a 'CODE 1 Yes' response to 'Person—chronic disease management plan indicator, yes/no code N '. DSS specific information:
In the ISPHC NBEDS 'type 2 diabetes' specifically excludes type 1 diabetes, secondary diabetes, gestational diabetes mellitus (GDM), previous GDM, impaired fasting glucose, and impaired glucose tolerance.
Consider only the most recent plan.
Data are provided to the AIHW for MBS-rebated chronic disease management plans prepared in-person and via telehealth.
In the ISPHC NBEDS only aggregated data with CODE 1 or 2 are provided to the AIHW.
Conditional 1 - Person—chronic kidney disease risk, categories code N Conditional obligation:
Reporting against this data element is conditional on a person being aged ≥ 18 years at the census date and having:
AND
AND
OR
OR
Data are provided to the AIHW for results recorded within the previous 12 months up to the census date.
DSS specific information:
In the ISPHC NBEDS data are provided to the AIHW 3 times:
relating to Indigenous regular clients with type 2 diabetes. relating to Indigenous regular clients with CVD. relating to Indigenous regular clients with type 2 diabetes AND/OR CVD. Conditional 3 - Person—diabetes mellitus status, code NN Mandatory 1 - Person—estimated glomerular filtration rate (eGFR) recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person being aged ≥ 18 years at the census date and having:
a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ', or a 'CODE 1 Yes' response to 'Person—cardiovascular disease recorded indicator, yes/no code N', or a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ' AND/OR a 'CODE 1 Yes' response to 'Person—cardiovascular disease recorded indicator, yes/no code N' . Data are provided to the AIHW for results recorded within the previous 12 months up to the census date.
DSS specific information:
In the ISPHC NBEDS data are provided to the AIHW 3 times:
relating to Indigenous regular clients with type 2 diabetes. relating to Indigenous regular clients with CVD relating to Indigenous regular clients with type 2 diabetes AND/OR CVD. Conditional 3 - Person—glycosylated haemoglobin level, code N Conditional obligation:
Reporting against this data element is conditional on a person having both:
a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ', and a 'CODE 1 Yes' response to Person—glycosylated haemoglobin measurement result recorded indicator, yes/no code N , where the result was recorded within the previous 6 months or within the previous 12 months, up to the census date. DSS specific information:
In the ISPHC NBEDS 'type 2 diabetes' specifically excludes type 1 diabetes, secondary diabetes, gestational diabetes mellitus (GDM), previous GDM, impaired fasting glucose, and impaired glucose tolerance.
Data are provided to the AIHW twice, for glycosylated haemoglobin (HbA1c) measurement results recorded within the previous 6 months and within the previous 12 months (up to the census date.)
Data relating to only the most recently recorded result are provided to the AIHW.
Conditional 2 - Person—glycosylated haemoglobin measurement result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person having a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN '.
DSS specific information:
In the ISPHC NBEDS 'type 2 diabetes' specifically excludes type 1 diabetes, secondary diabetes, gestational diabetes mellitus (GDM), previous GDM, impaired fasting glucose, and impaired glucose tolerance.
Data are provided to the AIHW twice, for glycosylated haemoglobin (HbA1c) measurement results recorded within the previous 6 months and within the previous 12 months (up to the census date.)
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 2 - Person—gonorrhoea test result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional upon a person being aged 15–34 years at the census date.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—HDL cholesterol measurement result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person having a 'CODE 2 No' response to 'Person—cardiovascular disease recorded indicator, yes/no code N '.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—Indigenous health assessment type, code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Person—Indigenous health assessment completed indicator, yes/no code N .
DSS specific information:
In the ISPHC NBEDS, this data element is provided to the AIHW twice:
for persons aged 0-14 years at the census date who have received an Indigenous health assessment in the 12 months up to the census date, and for persons aged ≥ 15 years at the census date who have received an Indigenous health assessment in the 24 months up to the census date. Record only the most recent assessment.
In the ISPHC NBEDS only aggregated data with CODE 1 or CODE 2 are provided to the AIHW.
Conditional 2 - Person—Indigenous status, code N Mandatory 1 - Person—influenza immunisation indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional upon a person being aged ≥ 6 months at the census date.
DSS specific information:
In the ISPHC NBEDS, an Indigenous person is recorded as immunised against influenza if they have received an influenza vaccine in the previous 12 months up to the census date.
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—microalbumin urine test result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person being aged ≥ 18 years at the census date and having:
a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ', or a 'CODE 1 Yes' response to 'Person—cardiovascular disease recorded indicator, yes/no code N', or a 'CODE 02 Type 2 diabetes' response to 'Person—diabetes mellitus status, code NN ' AND/OR a 'CODE 1 Yes' response to 'Person—cardiovascular disease recorded indicator, yes/no code N' . Data are provided to the AIHW for results recorded within the previous 12 months up to the census date.
DSS specific information:
In the ISPHC NBEDS data are provided to the AIHW 3 times:
relating to Indigenous regular clients with type 2 diabetes. relating to Indigenous regular clients with CVD relating to Indigenous regular clients with type 2 diabetes AND/OR CVD. In the ISPHC NBEDS 'type 2 diabetes' specifically excludes type 1 diabetes, secondary diabetes, gestational diabetes mellitus (GDM), previous GDM, impaired fasting glucose, and impaired glucose tolerance.
Conditional 3 - Person—regular client indicator, yes/no code N DSS specific information:
In the ISPHC NBEDS, a regular client is someone who has 'an active medical record'. According to the Royal Australian College of General Practitioners (RACGP), an active medical record 'is a record of a patient who has attended the practice 3 or more times in the last two years'.
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Mandatory 1 - Person—sex, code X DSS specific information:
In the ISPHC NBEDS, this data element is provided to the AIHW twice:
for CODE 1 or CODE 2 for CODE 9. In the ISPHC NBEDS only aggregated data are provided to the AIHW.
Mandatory 1 - Person—smoking status recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional upon a person:
DSS specific information:
Data are provided to the AIHW twice:
relating to Indigenous regular clients aged 11 years and over for smoking status results recorded within the previous 24 months (up to the census date). Data relating to only the most recently recorded result are provided to the AIHW. Where the smoking status does not have an assessment date assigned, it should be treated as being up to date (that is, as having been updated in the 24 months up to the census date). relating to female Indigenous regular clients who gave birth in the previous 12 months for smoking status results recorded during pregnancy (most recent result recorded prior to the completion of the latest pregnancy). Where the smoking status does not have an assessment date assigned, it should not be counted. In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 2 - Person—systolic blood pressure measurement result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person having a 'CODE 2 No' response to 'Person—cardiovascular disease recorded indicator, yes/no code N '.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Person—tobacco smoking status, code N Conditional obligation:
Reporting against this data element is conditional upon a person:
DSS specific information:
Data are provided to the AIHW twice:
relating to Indigenous regular clients aged 11 years and over for smoking status results recorded within the previous 24 months (up to the census date). Data relating to only the most recently recorded result are provided to the AIHW. Where the smoking status does not have an assessment date assigned, it should be treated as being up to date (that is, as having been updated in the 24 months up to the census date). relating to female Indigenous regular clients who gave birth in the previous 12 months for smoking status results recorded during pregnancy (most recent result recorded prior to the completion of the latest pregnancy). Where the smoking status does not have an assessment date assigned, it should not be counted. Data for CODE 1, CODE 2 and CODE 3 are combined into the category ‘Current smoker’.
Conditional 2 - Person—total cholesterol measurement result recorded indicator, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a person having a 'CODE 2 No' response to 'Person—cardiovascular disease recorded indicator, yes/no code N '.
DSS specific information:
In the ISPHC NBEDS only aggregated data with CODE 1 are provided to the AIHW.
Conditional 1 - Pregnancy—estimated duration of pregnancy at the first antenatal care visit, total completed weeks N[N] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 2 Female' response to 'Person—sex, code X '.
Data are only provided to the AIHW for females who gave birth during the 12 months up to the census date.
Data are provided to the AIHW relating to live births, and still births
Conditional 1 - Product of birth—birth status, code N Conditional obligation:
Data are only provided to the AIHW for babies born during the preceding 12 months up to the census date. In the case of multiple births, data should be provided for each baby born.
DSS specific information:
Data are provided to the AIHW twice:
relating to live births only, and; relating to both live births, and to still births if the birthweight was at least 400 grams or the gestational age was 20 weeks or more. Conditional 2 - Product of birth—birthweight, code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to 'Person—birthweight recorded indicator, yes/no code N '.
Data are only provided to the AIHW for babies born during the preceding 12 months up to the census date who attended the organisation more than once.
Data are provided to the AIHW for live births.
DSS specific information:
In the ISPHC NBEDS, babies do not need to fulfil all the requirements of being an Indigenous regular client, as long as they have a file at the health organisation and attended the organisation more than once.
The birthweight is to be taken from the baby’s client record where available. Where the birthweight is not recorded in the baby’s client record, the mother’s record may be used as a source of birth details.
The birthweight may have been recorded during an appointment or received from sharing client data with other organisations, such as a hospital.
In the ISPHC NBEDS only aggregated data with CODE 1, CODE 2, or CODE 3 are provided to the AIHW.
Conditional 1 - Product of birth—birthweight, total grams N[NNN] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 2 Female' response to 'Person—sex, code X ' and a 'CODE 1 Yes' response to Female—childbirth indicator, yes/no/not stated/inadequately described code N .
Data are only provided to the AIHW for females who gave birth during the 12 months up to the census date.
DSS specific information:
Data are provided to the AIHW relating to live births, and still births if the birthweight was at least 400 grams or the gestational age was 20 weeks or more.
Conditional 1 - Service provider organisation—Australian state/territory identifier, code N Mandatory 1 - Service provider organisation—number of service contacts, total N[NNNNN] Conditional obligation:
Data are only provided to the AIHW for babies born during the preceding 12 months up to the census date. In the case of multiple births, data should be recorded for each baby born.
Data are provided to the AIHW for live births
DSS specific information:
In the ISPHC NBEDS babies are included in the indicator if they had more than one service contact.
Attendance is counted using the baby’s client record only.
A visit/service contact is defined as a clinical interaction between a client and the service, that leads to either the creation of a new client record or the updating of an existing client record in the Clinical Information System (CIS). This could include clinical interactions by virtual care (telehealth).
Visits/service contacts do not include:
group contacts (e.g. group antenatal classes, men's groups, support groups) administration activities (e.g. sending SMS reminder, non-clinical phone calls) transport that does not involve the direct provision of health care participation in programs subcontracted to other organisations and funded externally routine care of clients in residential homes run by the service (where regular progress notes may be recorded in the residential aged care facility CIS). Multiple visits/service contacts may occur on a single day.
Where the CIS includes a 'visit type' field, the following exclusions apply, unless specifically defined within the indicator:
Counted as a visit Not counted as a visit Home visit consultation Email Hostel Non-visit Locum service Out of office Nursing home consultation Practice admin RACF (residential aged care facility) consultation SMS Surgery consultation Telephone (non-clinical) Telehealth (clinical) Other Hospital consultation
Conditional 1
