1 Organisation—organisation name, text X[X(199)] DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection, but are asked to contact the Department of Health to correct the information if it is incorrect. The organisation name forms part of the AIHW OSR dataset.
This data element is used for:
the funded organisation's name the funded organisation's trading name each of the funded organisation's site names (a funded organisation may have one or more sites). Mandatory 99 2 Address—sub-dwelling unit number, identifier X[X(6)] Conditional obligation:
Conditional on this component being part of the address.
DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Conditional 2 3 Address—road number 1, road number XXXXXX DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Mandatory 2 4 Address—road number 2, road number XXXXXX Conditional obligation:
Conditional on this component being part of the address.
DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Conditional 2 5 Address—road name, text X[X(44)] DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Mandatory 2 6 Address—road type, code AA[AA] DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Mandatory 2 7 Address—suburb/town/locality name, text X[X(45)] DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Mandatory 2 8 Address—Australian state/territory identifier, code AA[A] DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Mandatory 2 9 Address—Australian postcode, code (Postcode datafile) NNNN DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The address forms part of the AIHW OSR dataset.
This data element is used twice for:
the funded organisation's physical address the funded organisation's postal address. Mandatory 2 10 Service provider organisation—quality accreditation/certification standard indicator, yes/no code N DSS specific information:
In the OSR DSS, this data element is reported twice, for whether the funded organisation has:
current clinical Royal Australian College of General Practitioners (RACGP) standards accreditation current organisational accreditation (Quality Improvement Council (QIC)/International Organization for Standardization (ISO)/Australian Council on Healthcare Standards (ACHS)/National Safety and Quality Health Service (NSQHS) Standards). Mandatory 2 11 Service provider organisation—quality accreditation/certification name, text X[X(199)] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—quality accreditation/certification standard indicator, yes/no code N for whether the funded organisation has:
current clinical Royal Australian College of General Practitioners (RACGP) standards accreditation current organisational accreditation (Quality Improvement Council (QIC)/International Organization for Standardization (ISO)/Australian Council on Healthcare Standards (ACHS)/National Safety and Quality Health Service (NSQHS) Standards). DSS specific information:
In the OSR DSS, this data element may be reported twice, for the name of the accreditation agency for:
current clinical RACGP standards accreditation current organisational accreditation (QIC/ISO/ACHS/NSQHS Standards). Conditional 2 12 Service provider organisation—accreditation expiry date, DDMMYYYY Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—quality accreditation/certification standard indicator, yes/no code N for whether the funded organisation has:
current clinical Royal Australian College of General Practitioners (RACGP) standards accreditation current organisational accreditation (Quality Improvement Council (QIC)/International Organization for Standardization (ISO)/Australian Council on Healthcare Standards (ACHS)/National Safety and Quality Health Service (NSQHS) Standards). DSS specific information:
In the OSR DSS, this data element may be reported twice, for the accreditation expiry date for:
current clinical RACGP standards accreditation current organisational accreditation (QIC/ISO/ACHS/NSQHS Standards). Conditional 2 13 Service provider organisation—quality accreditation/certification standard type, health services code AAA[A] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—quality accreditation/certification standard indicator, yes/no code N for whether the funded organisation has current organisational accreditation (Quality Improvement Council (QIC)/International Organization for Standardization (ISO)/Australian Council on Healthcare Standards (ACHS)/National Safety and Quality Health Service (NSQHS) Standards).
Conditional 1 14 Person—given name, text X[X(39)] DSS specific information:
In the OSR DSS, this data element is used to report the details of the contact person for the OSR collection.
Mandatory 1 15 Person—family name, text X[X(39)] DSS specific information:
In the OSR DSS, this data element is used to report the details of the contact person for the OSR collection.
Mandatory 1 16 Address—electronic communication address, text X[X(1099)] DSS specific information:
In the OSR DSS, this data element is used to report the email address of the contact person for the OSR collection.
Mandatory 1 17 Address—telephone number, text X[X(15)] DSS specific information:
In the OSR DSS, this data element may be reported twice, if applicable, for:
the landline telephone number the mobile telephone number of the contact person for the OSR collection.
Mandatory 2 18 Service provider organisation—governance model, Aboriginal and Torres Strait Islander type code NN DSS specific information:
In the OSR DSS, this data element is stored in the Health Data Portal (HDP) as part of the administrative information about the funded organisation and is managed by the Department of Health. Funded organisations do not report this for each data collection but are asked to contact the Department of Health to correct the information if it is incorrect. The governance model forms part of the AIHW OSR dataset.
The funded organisations in the OSR are generally primary health care organisations, however some organisations are only funded for a specific program or for a specific primary health service within a larger organisation (such as to provide maternal and child health programs within hospitals, health services, or primary health networks).
Mandatory 1 19 Service provider organisation—smoke-free facility flag, yes/no code N DSS specific information:
In the OSR DSS, this data element is used to report whether the funded organisation is a smoke-free workplace or is implementing smoke-free policies.
Mandatory 1 20 Person—access to smoking cessation support flag, yes/no code N DSS specific information:
In the OSR DSS, this data element is used to report whether all staff of the organisation have access to smoking cessation resources, services and materials to support their own cessation attempts.
Mandatory 1 21 Organisation—incorporation flag, yes/no code N Mandatory 1 22 Organisation—incorporation type, Aboriginal and Torres Strait Islander code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Organisation—incorporation flag, yes/no code N for whether the funded organisation is incorporated.
Conditional 1 23 Service provider organisation—not-for-profit indicator, yes/no code N Mandatory 1 24 Service provider organisation—registered with Australian Charities and Not-for-Profit Commission flag, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—not-for-profit indicator, yes/no code N for whether the funded organisation is a not-for-profit organisation.
Conditional 1 25 Service provider organisation—number of members, total people N[NNNN] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—not-for-profit indicator, yes/no code N for whether the funded organisation is a not-for-profit organisation.
DSS specific information:
In the OSR DSS, this data element reports the number of members as at the end of financial year census date. The members of an organisation are individuals who would usually pay membership fees (noting that not all organisations charge a membership fee).
Conditional 1 26 Service provider organisation—governing body flag, yes/no code N DSS specific information:
In the OSR DSS, this data element refers to the funded organisation's governing committee or board.
Mandatory 1 27 Service provider organisation—number of governing body members, total people N[N] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—governing body flag, yes/no code N for whether the funded organisation has a governing committee or board.
DSS specific information:
In the OSR DSS, this data element reports the number of members on the funded organisation's governing committee or board as at the end of financial year census date.
Conditional 1 28 Service provider organisation—number of governing body members who are Aboriginal and/or Torres Strait Islander people, total people N[N] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—governing body flag, yes/no code N for whether the funded organisation has a governing committee or board.
DSS specific information:
In the OSR DSS, this data element reports the number of members on the funded organisation's governing committee or board who are Aboriginal and/or Torres Strait Islander (First Nations) people as at the end of financial year census date.
Conditional 1 29 Service provider organisation—governing body performance evaluated flag, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—governing body flag, yes/no code N for whether the funded organisation has a governing committee or board.
DSS specific information:
In the OSR DSS, this data element reports whether the performance of the funded organisation's governing committee or board was evaluated in the previous two years to the end of financial year census date.
Conditional 1 30 Service provider organisation—governing body members training flag, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—governing body flag, yes/no code N for whether the funded organisation has a governing committee or board.
DSS specific information:
In the OSR DSS, this data element reports whether the members of the funded organisation's governing committee or board received training in the financial year.
Conditional 1 31 Service provider organisation—training provider, Aboriginal and Torres Strait Islander governance body code N[N] Conditional obligation:
Reporting against this data element is conditional on:
DSS specific information:
In the OSR DSS, this data element reports who provided training to the members of the funded organisation's governing committee or board in the financial year. Multiple responses can be selected.
Conditional 6 32 Service provider organisation—independent directors flag, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—governing body flag, yes/no code N for whether the funded organisation has a governing committee or board.
DSS specific information:
In the OSR DSS, this data element reports whether the funded organisation's governing committee or board includes non-member independent directors.
Conditional 1 33 Service provider organisation—number of independent directors, total people N[N] Conditional obligation:
Reporting against this data element is conditional on:
DSS specific information:
In the OSR DSS, this data element reports the number of non-member independent directors included on the funded organisation's governing committee or board.
Conditional 1 34 Service provider organisation—governance body members appointed for a skill set flag, yes/no code N Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—governing body flag, yes/no code N for whether the funded organisation has a governing committee or board.
DSS specific information:
In the OSR DSS, this data element reports whether members (including independent directors) on the funded organisation's governing committee or board were specifically appointed for a skill set.
Conditional 1 35 Person—skill set type, governance body member skill type code N[N] Conditional obligation:
Reporting against this data element is conditional on:
DSS specific information:
In the OSR DSS, this data element reports which skills members (including independent directors) on the funded organisation's governing committee or board were specifically appointed for. Multiple responses can be selected.
Conditional 10 36 Service delivery site—day of operation, Online Services Report code NNNN DSS specific information:
In the OSR DSS, this data element is reported for each of the funded organisation's service delivery sites (a funded organisation may have one or more sites).
Mandatory 99 37 Service delivery site—24-hour emergency care flag, yes/no code N DSS specific information:
In the OSR DSS, this data element is reported for each of the funded organisation's service delivery sites (a funded organisation may have one or more sites).
Mandatory 99 38 Service delivery site—site type, code N DSS specific information:
In the OSR DSS, this data element is reported for each of the funded organisation's service delivery sites (a funded organisation may have one or more sites).
Mandatory 99 39 Service provider organisation—number of episodes of care, total episodes N[NNNN] DSS specific information:
In the OSR DSS only aggregate data on the number of episodes of care for the funded organisation during the financial year are provided to the AIHW. Data are disaggregated by:
Person—Indigenous status, code N Aboriginal and/or Torres Strait Islander (CODE 1, CODE 2 or CODE 3) Non-Indigenous (CODE 4) Indigenous status not stated (CODE 9). Person—sex, code X Male (CODE 1) Female (CODE 2) Gender not recorded (CODE 9) (Although reporting may vary, it is possible that in some funded organisations CODE 3 'Other' is included in this category for reporting). For data collection, recording practices may vary between funded organisations so that:
Although the term gender is used in the Health Data Portal for data collection, either sex or gender may be collected, with both variables reported together as ‘sex’. Either ‘Sex recorded at birth’ or ‘Sex reported at the time of collection’ may be collected, with both variables reported together as ‘sex’. It is likely that ‘Sex reported at the time of collection’ is most commonly collected. An episode of care is a contact between an individual client and a service, with one or more staff, to provide health care (e.g. for sickness, injury, counselling, health education or screening) within one calendar day.
All contacts on the one day are treated holistically as one episode of care.
Health care activities to include as an episode of care:
Health care provided through all sources of funding (e.g. First Nations Health Division, state government etc.); Health care provided through the funded organisation where the staff are volunteers or funded by another organisation; Outreach (care delivered at outstation visits, park clinics, satellite clinics etc.); Care delivered over the phone which results in an update to the patient's individual record; Transport only if it also involves direct provision of health care by the funded organisation's staff; Care delivered to visitors or transients; Telephone contact with clients that is of a clinical nature; Hospital contact with clients when they are in hospital; and Clinical consultation in ‘other’ locations (such as tents/car/under a tree, etc). Health care activities to not include as an episode of care:
Residential care. Groups (e.g. antenatal classes, men's groups, support groups). Administration contacts with clients (e.g. receptionist making a booking, arranging transport to a hospital clinic). Transport where no provision of health care is provided by the funded organisation's staff. Mandatory 1 40 Person—Indigenous status, code N DSS specific information:
In the OSR DSS only aggregate data are provided to the AIHW. This data element is reported 4 times as a disaggregation for:
Mandatory 4 41 Person—sex, code X DSS specific information:
In the OSR DSS only aggregate data are provided to the AIHW. This data element is reported 3 times as a disaggregation for:
Data are reported for:
Male (CODE 1) Female (CODE 2) Gender not recorded (CODE 9) (Although reporting may vary, it is possible that in some funded organisations CODE 3 'Other' is included in this category for reporting). For data collection, recording practices may vary between funded organisations so that:
Although the term gender is used in the Health Data Portal for data collection, either sex or gender may be collected, with both variables reported together as ‘sex’. Either ‘Sex recorded at birth’ or ‘Sex reported at the time of collection’ may be collected, with both variables reported together as ‘sex’. It is likely that ‘Sex reported at the time of collection’ is most commonly collected. Mandatory 3 42 Service provider organisation—data estimated indicator, yes/no code N DSS specific information:
In the OSR DSS, this data element is reported twice relating to:
Mandatory 2 43 Service provider organisation—comment, extended text X[X(∞)] Conditional obligation:
Reporting against this data element is conditional on:
OR
OR
OR
OR
DSS specific information:
In the OSR DSS, this data element is used to report details of the 'Other' responses or details about the method used to estimate episodes of care and/or client numbers.
Conditional 5 44 Service provider organisation—number of service contacts, total N[NNNNN] DSS specific information:
In the OSR DSS only aggregate data on the number of client contacts for the funded organisation during the financial year are provided to the AIHW. Data are disaggregated by:
For data collection, recording practices may vary between funded organisations so that:
Although the term gender is used in the Health Data Portal for data collection, either sex or gender may be collected, with both variables reported together as ‘sex’. Either ‘Sex recorded at birth’ or ‘Sex reported at the time of collection’ may be collected, with both variables reported together as ‘sex’. It is likely that ‘Sex reported at the time of collection’ is most commonly collected. Health care activities to include as a client contact:
Contacts with staff and visiting health professionals whether or not they were paid by the funded organisation; All contacts involving transport. Health care activities not to be included as a client contact:
Residential care; Groups (e.g. antenatal classes, men's groups, support groups); Administrative contacts with clients (e.g. receptionist making a booking, arranging transport for a hospital clinic). Where an Aboriginal Health Worker (AHW) provides health care and transport as part of the one contact, this should be recorded as an AHW contact.
Mandatory 1 45 Service provider organisation—contact worker type, Aboriginal and Torres Strait Islander primary health care code N[N] DSS specific information:
In the OSR DSS only aggregate data are provided to the AIHW. This data element is reported as a disaggregation for client contacts Service provider organisation—number of service contacts, total N[NNNNN] .
Data are reported for CODES 1–40 only.
Mandatory 1 46 Person—age range, 5 year code N[N] DSS specific information:
In the OSR DSS only aggregate data are provided to the AIHW. This data element is reported as a disaggregation for clients seen Service provider organisation—number of clients, total people N[NNNN] . Data are reported CODES 1–14 only.
Mandatory 1 47 Service provider organisation—number of clients, total people N[NNNN] DSS specific information:
In the OSR DSS only aggregate data on the number of clients seen by the funded organisation during the financial year are provided to the AIHW. Data are disaggregated by:
Person—Indigenous status, code N Aboriginal and/or Torres Strait Islander (CODE 1, CODE 2 or CODE 3) Non-Indigenous (CODE 4) Indigenous status not stated (CODE 9). Person—age range, 5 year code N[N] 0–4 (CODE 1) 5–9 (CODE 2) 10–14 (CODE 3) 15–19 (CODE 4) 20–24 (CODE 5) 25–29 (CODE 6) 30–34 (CODE 7) 35–39 (CODE 8) 40–44 (CODE 9) 45–49 (CODE 10) 50–54 (CODE 11) 55–59 (CODE 12) 60–64 (CODE 13) 65 and over (CODE 14). Person—sex, code X Male (CODE 1) Female (CODE 2) Gender not recorded (CODE 9) (Although reporting may vary, it is possible that in some funded organisations CODE 3 'Other' is included in this category for reporting). For data collection, recording practices may vary between funded organisations so that:
Although the term gender is used in the Health Data Portal for data collection, either sex or gender may be collected, with both variables reported together as ‘sex’. Either ‘Sex recorded at birth’ or ‘Sex reported at the time of collection’ may be collected, with both variables reported together as ‘sex’. It is likely that ‘Sex reported at the time of collection’ is most commonly collected. Mandatory 1 48 Service provider organisation—full-time equivalent staff (paid), total N[NNN{.N}] DSS specific information:
In the OSR DSS only aggregate data on the number of full-time equivalent staff who were paid by the funded organisation as at the end of the financial year are provided to the AIHW. Data are disaggregated by:
Includes staff who have provided health care services for the funded organisation and who have been paid either directly or indirectly by the funded organisation.
Activities to include as a paid FTE:
Health and related administrative positions where the funded organisation pays the wages/salary/fees through all sources of funding (e.g. Medicare, Department of Health, state/territory government). Short term and recurrent positions. Contract workers paid by the funded organisation. Full and part-time employees. Casual employees and locums. Activities to not include as a paid FTE:
Visiting health professionals where payments are not made by the funded organisation. Staff located at the funded organisation who are part of other programs (e.g. housing, employment, Home and Community Care (HACC), child care). Mandatory 1 49 Service provider organisation—staffing categories, Aboriginal and Torres Strait Islander primary health care code N[N]{.NN} DSS specific information:
In the OSR DSS only aggregate data are provided to the AIHW. This data element is reported 3 times as a disaggregation for:
Mandatory 3 50 Service provider organisation—staffing categories, text X[X(199)] Conditional obligation:
Reporting against this data element is conditional on:
DSS specific information:
In the OSR DSS, this data element is used to report details of the 'Other' responses to staffing categories.
Conditional 3 51 Service provider organisation—full-time equivalent staff (volunteer/unpaid), total N[NNN{.N}] DSS specific information:
In the OSR DSS only aggregate data on the number of full-time equivalent staff who were not paid by the funded organisation as at the end of the financial year are provided to the AIHW. Data are disaggregated by:
Includes staff who have provided health/clinical services for the funded organisation and who have not been paid either directly or indirectly by the funded organisation. This may include such cases as specialists funded through a visiting specialist scheme or dentists from a university dental school.
Activities to include as an unpaid FTE:
Visiting health professionals where payments are not made by the funded organisation. Staff who have provided health care services for the funded organisation and who have not been paid either directly or indirectly by the funded organisation. Activities to not include as an unpaid FTE:
Health and related administrative positions where the funded organisation pays the wages/salary/fees through all sources of funding (e.g. Medicare, Department of Health, state/territory government). Mandatory 1 52 Service provider organisation—positions vacant indicator, yes/no code N DSS specific information:
In the OSR DSS, this data element reports whether the funded organisation has vacant staff positions as at the end of financial year census date.
Mandatory 1 53 Service provider organisation—full-time equivalent, unit N{.N} Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—positions vacant indicator, yes/no code N .
DSS specific information:
In the OSR DSS data on the full-time equivalent for each vacant position as at the end of the financial year are provided to the AIHW. For each vacant position, the:
are reported.
Conditional 1 54 Service provider organisation—length of time position vacant, total weeks N[N] Conditional obligation:
Reporting against this data element is conditional on a 'CODE 1 Yes' response to Service provider organisation—positions vacant indicator, yes/no code N .
DSS specific information:
In the OSR DSS data on the weeks vacant for each vacant position as at the end of the financial year are provided to the AIHW. For each vacant position, the:
are reported.
Conditional 1 55 Service provider organisation—geographic remoteness, classification (ASGS-RA) N DSS specific information:
In the OSR DSS, this data element is calculated by the Department of Health based on the postcode of the physical address of the funded organisation's main site for service delivery. The remoteness classification is stored in the Health Data Portal (HDP) and managed by the Department of Health. It forms part of the AIHW OSR dataset.
Mandatory 1 56 Service provider organisation—information release authorisation indicator, yes/no code N DSS specific information:
In the OSR DSS, this data element is reported twice relating to whether the funded organisation authorises the release of identified OSR information to:
the National Aboriginal Community Controlled Health Organisation (NACCHO) the relevant state affiliate for the purposes of purpose of policy development, research and summary feedback and support to organisations.
Mandatory 2