1 | Juvenile Justice Client file cluster |
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| |
1 | Person identifier | String
[20]
| XXXXXX[X(14)]
A logical combination of valid alphanumeric characters that identify an entity. | DSS specific information: A State or Territory identifier should be the first character of the person identifier according to the following: 1 | New South Wales | 2 | Victoria |
3 | Queensland | 4 | South Australia | 5 | Western Australia | 6 | Tasmania | 7 | Northern Territory | 8 | Australian Capital Territory | 9 | Other territories (e.g. Christmas Island) |
|
2 | Letters of family name | String
[3]
| XXX A combination of alphanumeric characters. | |
3 | Letters of given name | String
[2]
| XX A combination of alphanumeric characters. | |
4 | Date of birth | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: The young person should be aged 10–25 years at the order start date. The young person should be aged 10–25 years at the detention start date. |
5 | Sex | Number
[1]
| 1 | Male | 2 | Female | 3 | Intersex or indeterminate | 9 | Not stated/inadequately described |
| |
6 | Indigenous status | Number
[1]
| 1 | Aboriginal but not Torres Strait Islander origin | 2 | Torres Strait Islander but not Aboriginal origin | 3 | Both Aboriginal and Torres Strait Islander origin | 4 | Neither Aboriginal nor Torres Strait Islander origin | 9 | Not stated/inadequately described |
| |
7 | First service contact date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: This Data Element is used in the Juvenile Justice Client file, as the date on which the person was first supervised or case managed by the juvenile justice department. The date can be before the start of the NMDS (i.e. 1/7/00). If the first service contact date is unknown, leave the field blank. Business rules The date must be before or equal to the earliest order entry date in the JJ NMDS. The young person's age at the first service contact date (calculated using DOB) should be at least 10 years. Merge rules If the young person’s first service contact date has changed between previous extracts and the current extract, the latest first service contact date will be recorded. |
2 | Juvenile Justice Order file cluster |
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| |
- | Australian postcode (address) | Number
[4]
| {NNNN}
The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | |
- | Australian state/territory identifier of address | String
[3]
| NSW | New South Wales | VIC | Victoria | QLD | Queensland | SA | South Australia | WA | Western Australia | TAS | Tasmania | NT | Northern Territory | ACT | Australian Capital Territory | AAT | Australian Antarctic Territory |
| |
- | Suburb/town/locality name within address | String
[46]
| X[X(45)]
A combination of alphanumeric characters. | |
- | Person identifier | String
[20]
| XXXXXX[X(14)]
A logical combination of valid alphanumeric characters that identify an entity. | |
- | Episode end date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: Guide for use - Order file The Episode end date or Order end date is the date the order ceases to be in effect, as specified on the order. If a young person ceases to be under the supervision relating to the order, but the order is still in effect, the order does not end. For example, if a young person is given a sentenced detention order with an end date of 1 December but is released on supervised release or parole on 1 November, the order end date remains 1 December unless the court varies the end date of the order. If the court varies the end date of the order, the new (varied) end date is the Order end date. If an order is revoked or cancelled, the Episode end date or Order end date is the date that the order was revoked or cancelled. This includes orders that are revoked or cancelled due to re-offending or failure to comply with conditions and orders that are cancelled, quashed or varied on appeal. If an order extends over two or more extraction periods and the Order end date changes because the order was revoked, cancelled, quashed or varied, the Order end date and the Order end reason will differ between the extraction periods. The changed Order end date should be supplied in the extraction period in which the order was revoked, cancelled, quashed or varied; however, related records supplied in previous extraction periods should not be updated. |
- | Episode start date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: Guide for use - Order file This date may not be the date that supervision began; for example, if a sentence of detention is backdated to the start of the young person’s remand period, the order start date will be before the period of sentenced detention actually began. Orders may be concurrent and overlap; that is, the Episode start date or Order start date may be before the Order end date of the previous order. |
- | Episode type (juvenile justice) | Number
[2]
| 11 | Pre-court appearance—police referred: Held in youth detention or remand centre or watch house | 12 | Pre-court appearance—Other police-referred pre-court arrangements | 21 | Pre-sentence—court referred or ordered: Remanded | 22 | NO LONGER USED | 23 | Pre-sentence - home detention bail | 24 | Pre-sentence - supervised bail | 25 | Pre-sentence - other court-referred pre-sentence arrangements | 31 | Sentenced—Community-based without additional mandated requirements | 32 | Sentenced—Community-based with additional mandated requirements | 33 | Sentenced—Immediate release or suspended detention | 34 | Sentenced—Home detention | 35 | Sentenced—Detention | 36 | Sentenced—Parole or supervised release | 37 | Sentenced—Other sentence requiring JJ Department supervision or case management | 41 | Other—Other type of legal arrangement |
| |
- | Order end reason | Number
[2]
| 1 | Completed | 2 | Revoked or cancelled for re-offending or failure to comply with conditions | 3 | Death | 4 | Cancelled, quashed, varied on appeal | 5 | Stayed pending appeal | 88 | Other reason | 0 | Not applicable |
| |
- | Order identifier | String
[20]
| XXXXX[X(15)] A logical combination of valid alphanumeric characters that identify an entity. | |
3 | Juvenile Justice Detention file cluster |
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| |
- | Postcode—Australian (person) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | |
- | Suburb/town/locality name (person) | String
[50]
| A[A(49)] A combination of alphabetic characters. | DSS specific information: Guide for use - Detention file A Suburb/Town/Locality may be a town, city, suburb or commonly used location name such as a large agricultural property or Aboriginal community. The name should be spelt correctly and consistently and should not be a juvenile justice detention facility. Enter ‘Unknown’ where the locality name or geographic area is not known. Enter ‘No fixed address’ where the young person has no fixed address or is homeless. |
- | Person identifier | String
[20]
| XXXXXX[X(14)]
A logical combination of valid alphanumeric characters that identify an entity. | |
- | Detention end reason | Number
[2]
| 1 | Completed | 2 | Death | 3 | Transfer to another jurisdiction | 4 | Transfer to another youth detention centre within the jurisdiction | 5 | Release on parole | 6 | Release on bail | 7 | Release on bail by appeal | 8 | Release stayed pending appeal | 9 | Escape | 10 | Abscond on leave pass | 88 | Other reason | 0 | Not applicable |
| |
- | Detention type (juvenile justice) | String
[1]
| 1 | Pre-court appearance - police referred: Held in youth detention or remand centre or watch house | 2 | Pre-sentence - court referred or ordered: Remanded | 3 | Sentenced - Detention | 4 | Other - Other type of legal arrangement |
| |
- | Episode end date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: Guide for use - Detention file A detention period is the period spent in a particular detention centre for a particular type of detention (pre-court detention, pre-sentence detention, sentenced detention). A detention period ends when: • the young person is released from detention • the young person is transferred to another detention centre • the young person is transferred to the custody of another jurisdiction (e.g. adult corrective services, police custody, interstate) • the type of detention changes (pre-court detention, pre-sentence detention, sentenced detention) • the young person escapes from detention or absconds • the young person dies. |
- | Episode start date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: Guide for use - Detention file A detention period is the period spent in a particular detention centre for a particular type of detention (pre-court detention, pre-sentence detention, sentenced detention). A detention period starts when: • the young person is received into detention • the young person is transferred to another detention centre • the young person is transferred to the custody of another jurisdiction (e.g. adult corrective services, police custody, interstate) • the type of detention changes (pre-court detention, pre-sentence detention, sentenced detention) • the young person returns to detention following an escape or abscond. Detention periods may be concurrent where the detention types are different; that is, the detention start date may be before the detention end date of the previous order. For example, a young person's period of sentenced detention begins 1 January and ends 1 June. On 1 February, they are placed on remand (pre-sentence detention) until 10 February. There are two detention periods, a period of sentenced detention from 1 January to 1 June and a period of pre-sentence detention from 1 February to 10 February. Detention periods cannot be concurrent where the detention types are the same. If the young person in the example above is placed in sentenced detention following the end of period of remand on 10 February, this is included in the first period of sentenced detention. Person identifier | Detention start date | Detention end date | Detention type | Comment | 1 | 01/01/08 | 01/06/08 | 3 (sentenced detention) | May relate to multiple sentenced detention orders. | 1 | 01/02/08 | 10/02/08 | 2 (pre-sentence detention) | Period of remand that begins and ends within period of sentenced detention. | 1 | 01/08/08 | 01/12/08 | 3 (sentenced detention) | New period of sentenced detention. |
|
- | Postcode—Australian (service provider organisation) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | |
- | Organisation name | String
[200]
| X[X(199)]
A combination of alphanumeric characters. | DSS specific information: Guide for use - Detention file This Data Element is used in the Detention file cluster to identify the name of the juvenile justice remand or detention centre where the young person is detained. |
4 | Juvenile Justice Order types file cluster |
|
| |
- | Episode type, local | String
[100]
| X[X(99)]
A combination of alphanumeric characters. | |
- | Episode type (juvenile justice) | Number
[2]
| 11 | Pre-court appearance—police referred: Held in youth detention or remand centre or watch house | 12 | Pre-court appearance—Other police-referred pre-court arrangements | 21 | Pre-sentence—court referred or ordered: Remanded | 22 | NO LONGER USED | 23 | Pre-sentence - home detention bail | 24 | Pre-sentence - supervised bail | 25 | Pre-sentence - other court-referred pre-sentence arrangements | 31 | Sentenced—Community-based without additional mandated requirements | 32 | Sentenced—Community-based with additional mandated requirements | 33 | Sentenced—Immediate release or suspended detention | 34 | Sentenced—Home detention | 35 | Sentenced—Detention | 36 | Sentenced—Parole or supervised release | 37 | Sentenced—Other sentence requiring JJ Department supervision or case management | 41 | Other—Other type of legal arrangement |
| |
- | Reporting period | String
[7]
| YYYY-YY The period of time from and including 1 July, to and including 30 June of the following year. | |
5 | Juvenile Justice Centre file cluster |
|
| |
- | Custody Escapes cluster |
|
| |
- | Custody location | String
[1]
| 1 | Remand or detention centre with secure perimeter | 2 | Other legal custody | 9 | Unknown/not reported |
| |
- | Number of escapes | Number
[3]
| N[NN] Total number of escapes. | |
- | Reporting period | String
[7]
| YYYY-YY The period of time from and including 1 July, to and including 30 June of the following year. | |
- | Postcode—Australian (service provider organisation) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | |
- | Organisation name | String
[200]
| X[X(199)]
A combination of alphanumeric characters. | DSS specific information: Guide for use - Centre file This Data Element is used in the Centre file cluster to record the name of the reporting juvenile justice remand or detention centre. If there are multiple units within a single custodial facility, record the name of the main facility or unit responsible for administration. |
- | Custody location | String
[1]
| 1 | Remand or detention centre with secure perimeter | 2 | Other legal custody | 9 | Unknown/not reported |
| |
- | Design capacity | Number
[6]
| N[NNNNNN] Total number of beds. | |
- | Number of detainees | Number
[6]
| N[NNNNN] Total number of detainees. | DSS specific information: Guide for useSum the number of young people in detention each day over the 12-month reporting period. For example, if there were 30 young people in detention each day over the 12-month reporting period, multiple 30 by 365 (the number of days in the reporting period). If providing data for multiple reporting periods, provide a record for each reporting period. |
- | Number of escapes | Number
[3]
| N[NN] Total number of escapes. | |
6 | Custody Escapes cluster |
|
| Conditional obligation: Conditional on an escape being made. |
- | Custody location | String
[1]
| 1 | Remand or detention centre with secure perimeter | 2 | Other legal custody | 9 | Unknown/not reported |
| |
- | Number of escapes | Number
[3]
| N[NN] Total number of escapes. | |