Private rent assistance DSS 2013-

Identifying and definitional attributes
Metadata item type:	Data Set Specification
METEOR identifier:	596529
Registration status:	Housing assistance, Standard 30/08/2017
DSS type:	Data Set Specification (DSS)
Scope:	The Private Rent Assistance Data Set Specification (PRA DSS) defines information relating to the provision of financial assistance to enable households to access and maintain accommodation in the private rental market and includes: bond loans rental grants rental subsidies relocation expenses other assistance grants. The PRA DSS excludes: non-financial assistance, for example, tenancy support services and tenancy guarantees any expense incurred in providing assistance to a household that is not the value of financial assistance received directly by the household (e.g. related administrative and operational costs associated with providing the private rent assistance).

Collection and usage attributes
Statistical unit:	Household, Person, Service event.
Collection methods:	National reporting arrangements State and territory housing authorities provide the data to the Australian Institute of Health and Welfare (AIHW) for national collection, on an annual basis. Periods for which data are collected and nationally collated The reference period starts on 1 July and ends on 30 June each financial year. The reference period for this collection is the financial year for which the data were collected: 2013-14, 2014-15 and so forth. Data collection for each PRA DSS reference period includes records of assistance to households that: commenced receiving assistance in the reference period commenced receiving an ongoing form of assistance in a previous financial year and continued to receive this assistance in the current reference period received a repayable form of assistance in a previous financial year for which repayable monies remained outstanding at the commencement of the current reference period. Data qualifications: A separate record should be reported for each type of assistance provided to a household. A single record should be reported for each type of ongoing assistance provided to a household in the reference period, regardless of which financial year assistance commenced. For households that had monies outstanding on repayable assistance provided in a previous financial year and received no new assistance in the current reference period, the amount of assistance should be left blank, but the type of assistance received and date assistance received should be reported.
Implementation start date:	01/07/2013
Comments:	While approved as the national standard, some details are not presented in accordance with best practice standards for metadata published as national standards in METeOR. Improvements may be made to the presentation of the metadata in the future; however they will not affect the meaning of the metadata or the interpretation of data collected using the metadata. Glossary items Glossary terms that are relevant to this data set specification include: Household Family Assistance received
Source and reference attributes
Submitting organisation:	Australian Institute of Health and Welfare
Steward:	Australian Institute of Health and Welfare
Origin:	AIHW (Australian Institute of Health and Welfare) 2014. Private rent assistance data collection, jurisdiction and processing data manuals. Canberra: AIHW
Reference documents:	ABS (Australian Bureau of Statistics) 1999. Standards for Social, Labour and Demographic Variables, 1999. ABS cat. no. 1200.0. Canberra: ABS. Viewed 6 February 2017, http://www.abs.gov.au
Relational attributes
Related metadata references:	Supersedes Private rent assistance DSS 2012-13 Housing assistance, Superseded 30/08/2017 See also Private Rent Assistance Collection, 2021–22; Quality Statement AIHW Data Quality Statements, Standard 27/03/2023

Metadata items in this Data Set Specification

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Seq No.	Metadata item	Obligation	Max occurs
-	Address—Australian postcode, Australian postcode code (Postcode datafile) {NNNN} *DSS specific information:* This item is used to collect the dwelling postcode.	Mandatory	1
-	Address—suburb/town/locality name, text X[X(45)] *DSS specific information:* This item is used to collect the suburb or locality in which the dwelling is located. This field may be truncated to 15 characters by this collection.	Mandatory	1
-	Dwelling—Australian state/territory identifier, address code AA[A] *DSS specific information:* The code "AAT" = Australian Antarctic Territory is not used by this collection.	Mandatory	1
-	Household—financial assistance amount received, total Australian currency N[NNNNN].NN *Conditional obligation:* Leave blank if unknown. Leave blank if the household has received no new assistance in the reference year but has repayable monies outstanding for assistance provided in a previous financial year. *DSS specific information:* Commonly referred to as data item PRA_AMOUNT. Only the value of assistance provided between 1 July and 30 June of the reference year should be included. The value of assistance provided before or after this date should be excluded. For those households that commenced receiving ongoing assistance in a previous financial year (i.e. prior to 1 July) and continued to receive this assistance in the reference year, include only the value of assistance provided for the current reference year ending 30 June (i.e. disregard the value of assistance provided prior to 1 July).	Conditional	1
-	Household—gross weekly income, total Australian currency N[NNNNN].NN *Conditional obligation:* Leave blank if unknown. *DSS specific information:* For the purposes of this collection, current gross weekly income is reported at the time of application for assistance.	Conditional	1
-	Household—Indigenous status, yes/no code N	Mandatory	1
-	Household—principal source of cash income, housing assistance code N[.N.N] *DSS specific information:* The main income source of the household is the income source by which the household derives most (equal to or greater than 50%) of its income. If a household has multiple sources of income and none are equal to or greater than 50%, the value of the income amount for all household members for each income source is summed. The income source which contributes the largest percentage should be counted as the main income source for the household. For the purposes of this collection, the principal source of income is reported at the time of application for assistance.	Mandatory	1
-	Household—weekly rent charged, total Australian currency N[NNNNN].NN *Conditional obligation:* Leave blank if unknown. *DSS specific information:* For the purposes of this collection, rent charged is reported at the time of application for assistance.	Conditional	1
-	Person—date of birth, DDMMYYYY *Conditional obligation:* Leave blank if unknown. *DSS specific information:* This collection requires a non-standard format for this data item: DD/MM/YYYY. This item refers to the date of birth of the main applicant. The main applicant is the person or principal person whose name appears first on the Private Rent Assistance application form. Where this is not clear, it should be the person who is responsible for mortgage repayments.	Conditional	1
-	Person—sex, code N *DSS specific information:* In the Private Rental Assistance collection, this item refers to the sex of the main applicant.	Mandatory	1
-	Service event—assistance received date, DDMMYYYY *DSS specific information:* Commonly referred to as data item PRA_DATE. This collection requires a non-standard format for this data item: DD/MM/YYYY. For those households who commenced receiving ongoing assistance in a previous financial year (i.e. prior to 1 July of the reference year) and they continued to receive this assistance, report the originating date of the assistance (i.e. the date the household first received the assistance).	Mandatory	1
-	Service event—assistance type, private rent assistance code N[N] *DSS specific information:* Commonly referred to as the data item PRA_TYPE. For the purposes of this collection, code 99 maps to code 88 ("Other") of the data element.	Mandatory	1
-	Service provider organisation—household identifier, X[X(14)]	Mandatory	1
-	Service provider organisation—main applicant identifier, X[X(14)] *Conditional obligation:* Must be completed for all household records where a consistent social housing authority person identifier that can be used for data linkage exists. Must be left blank for all household records where a consistent social housing authority person identifier does not exist. *DSS specific information:* The main applicant identifier should be the same person identifier that is used by the social housing authority across different housing programs. This field may be used to link home purchase assistance records with corresponding public rental housing, state owned and managed Indigenous housing, and/or private rent assistance records.	Conditional	1