Australian Government: Australian Institute of Health and Welfare METeOR Home Page

Person—government funding identifier, Department of Veterans' Affairs file number AAXXNNNN[A]

Identifying and definitional attributes

Metadata item type:Help on this termData Element
Short name:Help on this termDepartment of Veterans' Affairs file number
METeOR identifier:Help on this term270091
Registration status:Help on this termHealth, Superseded 29/11/2006
Definition:Help on this termA unique number issued to a veteran by the Department of Veterans' Affairs.
Data Element Concept:Person—government funding identifier

Value domain attributes

Representational attributes

Representation class:Help on this termIdentifier
Data type:Help on this termString
Format:Help on this termAAXXNNNN[A]
Maximum character length:Help on this term9

Collection and usage attributes

Guide for use:Help on this term

1st character is the state code (an alphanumeric character) - N, V, Q, W, S or T for the appropriate state/territory. Australian Capital Territory is included in New South Wales (N) and Northern Territory with South Australia (S).

Next 7 characters are the file number, made up of:
War code + numeric digits, where:
if War code is 1 alphanumeric character, add 6 numeric characters (ANNNNNN)
if War code is 2 alphanumeric characters, add 5 numeric characters (AANNNNN)
if War code is 3 alphanumeric characters, add 4 numeric characters (AAANNNN)

9th character is the segment link (an alphanumeric character) which represent members related to the veteran. The alphanumeric code is generated in the order that cards are issued. For example A, B, C, D etc.

CAUTIONARY NOTE: For veterans the 9th character is left blank.

Data element attributes

Collection and usage attributes

Collection methods:Help on this term

The Department of Veterans' Affairs file number should only be collected from persons eligible to receive health services that are to be funded by the DVA. The number may be reported to the appropriate government agency to reconcile payment for the service provided.

DVA card number:

This number is the digitised version of the file number. If paper claims are optically scanned by the Health Insurance Commission, the digitised version of the file number is picked up by the scanner and converted to the normal file number format. For manual claims, the gold and white cards may be used in conjunction with the data element an imprinter. This method records the DVA file number and other card details on a manual voucher.

The data should not be used by private sector organisations for any purpose unless specifically authorised by law. For example, private sector organisations should not use the DVA file number for data linking unless specifically authorised by law.

This number must be recorded by a service provider each time a service is provided to a person who holds the entitlement for reimbursement purposes.

Comments:Help on this term

All veterans and veteran community clients are issued with a DVA file number. The veteran community may access many different benefits, ranging from pensions to health services, through their DVA file number.

Note that Veterans may have a Medicare card number and a Department of Veterans Affairs (DVA) number or only a DVA number.

DVA has three (3) types of health cards:

  • Gold Card
  • White Card
  • Repatriation Pharmaceutical Benefits Card.

Each card indicates, to the health provider, the level of health services the holder is eligible for, at the DVA expense.

The Gold card enables the holder to access a comprehensive range of health care and related services, for all conditions, whether they are related to war service or not.

The White card enables the holder to access health care and associated services for war or service-related conditions. Veterans of Australian forces may also be issued this card to receive treatment for malignant cancer, pulmonary tuberculosis and post traumatic stress disorder and, for Vietnam veterans only, anxiety or depression, irrespective of whether these conditions are related to war service or not.

The white card holders are eligible to receive, for specific conditions, treatment from registered medical, hospital, pharmaceutical, dental and allied health care providers with whom DVA has arrangements.

A white card is also issued to eligible ex-service personnel who are from other countries, which enter into arrangements with the Australian government for the treatment of the conditions that these countries accept as war related.

When a gold/white card holder accesses health services at DVA expense, the DVA File Number is critical and should be used. The person's Medicare card number is not required or relevant.

It should be noted that there are a number of gold card holders who do not have a Medicare card.

The Repatriation Pharmaceutical Benefits card is an orange coloured card issued to eligible veterans and merchant mariners from Britain and the Commonwealth and other allied countries. This card enables the holder to access the range of pharmaceutical items available under the Repatriation Pharmaceutical Benefits Scheme. It does not provide access to other health services.

Source and reference attributes

Origin:Help on this termDepartment of Veterans' Affairs

Relational attributes

Related metadata references:Help on this term

Supersedes Department of Veterans' Affairs file number, version 2, DE, NHDD, NHIMG, Superseded 01/03/2005.pdf (19.4 KB)

Has been superseded by Person—government funding identifier, Department of Veterans' Affairs file number AAXXNNNNA Health, Standard 29/11/2006, Tasmanian Health, Endorsed 02/09/2016, WA Health, Endorsed 19/03/2015, Community Services (retired), Standard 31/08/2007

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