- | Child protection and support services (CPSS) case worker cluster |
|
| |
- | Caseworker allocation date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: In the Child Protection NMDS, this data item is applicable only for children on guardianship/custody orders where the jurisdiction is in the place of a parent (in loco parentis). If a child is on another type of order, this item should be left blank. In this NMDS, this item refers to a primary allocated caseworker only. A primary allocated caseworker is defined as the person who has principle responsibility for recommending what decisions are made by the child protection service and has regular face-to-face contact with the child/family. There can only be one primary allocated caseworker at any point in time. Each time a child is assigned a new primary caseworker, the date this takes effect should be recorded. If the child’s caseworker changes from A to B then back to A and the length of time that A is the allocated caseworker is less than 6 weeks, then this does not count as a new caseworker and should not be recorded. |
- | Person identifier-child protection and support services | String
[15]
| NX[X(13)]
A combination of numeric or alphanumeric characters that identify an entity. | DSS specific information: This identifier is used to identifer clients across all CPSS data files. This identifier maybe implemented more than once within each of the three CPSS data collections to uniquely identify the client as well as case workers. Each caseworker is to be assigned a unique ID by the Community Services department that will be retained by the caseworker and will remain unique to the caseworker through time. Within each state and territory, each caseworker should be identified by a code using consistent format. The identifier should be assigned by the state or territory community services department when the caseworker is first employed in this role. The caseworker should retain the same unique identifier across time.
|
- | Child protection and support services (CPSS) client cluster |
|
| |
- | Date estimate indicator | Number
[1]
| 1 | Estimated | 2 | Not estimated | 9 | Not stated/inadequately described |
| |
- | Activity and participation life area | String
[5]
| AN[NNN]
A code set representing the Activities and Participation component of the International Classification of Functioning, Disability and Health (ICF 2001). | Conditional obligation: Identification of an activity and participation life area is not required if the child does not have an identified need for assistance. DSS specific information: In the Child Protection NMDS, this data element refers to the need for assistance as a result of an underlying long-term health condition or disability. Need for assistance is determined when a child's needs are greater than fully functioning children of the same age. |
- | Date of birth | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | |
- | Disability group | Number
[1]
| 1 | Intellectual/learning | 2 | Psychiatric | 3 | Sensory/speech | 4 | Physical/diverse | 9 | Not stated/inadequately described |
| |
- | Indigenous status | Number
[1]
| 1 | Aboriginal but not Torres Strait Islander origin | 2 | Torres Strait Islander but not Aboriginal origin | 3 | Both Aboriginal and Torres Strait Islander origin | 4 | Neither Aboriginal nor Torres Strait Islander origin | 9 | Not stated/inadequately described |
| |
- | Letters of family name | String
[3]
| XXX A combination of alphanumeric characters. | |
- | Letters of given name | String
[2]
| XX A combination of alphanumeric characters. | |
- | Main language other than English spoken at home | Number
[4]
| NN{NN} The ASCL (2005) code set representing languages. | |
- | Assistance with activities | Number
[1]
| 0 | Does not need help/supervision | 1 | Sometimes needs help/supervision | 2 | Always needs help/supervision | 3 | Unable to do this task or action, even with assistance | 8 | Not specified | 9 | Not applicable |
| DSS specific information: In the Child Protection NMDS, this data element refers to the need for assistance as a result of an underlying long-term health condition or disability. Need for assistance is determined when a child's needs are greater than fully functioning children of the same age. If the child has a need for assistance then an activity and participation life area will be required. |
- | Person identifier-child protection and support services | String
[15]
| NX[X(13)]
A combination of numeric or alphanumeric characters that identify an entity. | DSS specific information: This identifier is used to identifer clients across all CPSS data files. The unique client identifier should be assigned by the state or territory community services department when the child first comes in contact with the department. The child should retain the same unique identifier across time. This data element should be recorded for each child for each contact, care and protection order and out-of-home care episode. |
- | Sex | Number
[1]
| 1 | Male | 2 | Female | 3 | Intersex or indeterminate | 9 | Not stated/inadequately described |
| |
- | Child protection and support services (CPSS) sibling cluster |
|
| |
- | Date of birth | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: Date of birth may be implemented more than once within each of the three CPSS data collections and collected for the client as well as siblings. |
- | Person identifier-child protection and support services | String
[15]
| NX[X(13)]
A combination of numeric or alphanumeric characters that identify an entity. | DSS specific information: This identifier is used to identifer clients across all CPSS data files. This identifier maybe implemented more than once within each of the three CPSS data collections to uniquely identify the client as well as siblings. Any sibling of the child subject to the contact should be identified. This code should be used in conjunction with ‘Unique client identification number’ to ensure consistency of identification numbers. |
- | Sex | Number
[1]
| 1 | Male | 2 | Female | 3 | Intersex or indeterminate | 9 | Not stated/inadequately described |
| DSS specific information: Sex of a person may be implemented more than once within each of the three CPSS data collections and collected for the client as well as siblings. |
- | Case plan review date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: This data item is applicable only for children who have been on guardianship/custody orders for more than 12 months where the jurisdiction is in loco parentis. If a child is on another type of order or on a guardianship/custody order for less than 12 months, this item should be left blank. If a child has more than one review during the financial year, the date should be that of the first review during that year. If the date is unknown, the date 01011900 should be provided. |
- | Date of initial case plan | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: This data item is applicable only for children on guardianship/custody orders where the jurisdiction is in loco parentis. If a child is on another type of order, this item should be left blank. A case plan is a written plan of action to be taken to provide the care and support required to ensure the safety and wellbeing of the child or young person. The plan will generally include: allocation of parental responsibility; living arrangements; contact between the child or young person with his/her parents; and types of services to be provided. This item is applicable only to children who were admitted to a guardianship/custody order during the year. The date should be recorded when the case plan has been developed and signed by the relevant senior officer. This item should be completed each time a child is placed on a guardianship/custody order. If the date is unknown, the date 01011900 should be provided. |
- | Postcode—Australian (person) | Number
[4]
| {NNNN} The Postcode datafile code set representing Australian postcodes as defined by Australia Post. | Conditional obligation: In the Child Protection NMDS, this data element is collected a minimum of three times: - the postcode where the child was living at the time of the notification;
- the numeric descriptor for a postal delivery area aligned with locality, suburb or place and defined by Australia Post for the residential address of the child immediately prior to entering out-of-home care for the first time; and
- the numeric descriptor for a postal delivery area, aligned with locality, suburb or place and defined by Australia Post for the specific address of the out-of-home care placement.
|
- | Suburb/town/locality name (person) | String
[50]
| A[A(49)] A combination of alphabetic characters. | DSS specific information: In the Child Protection NMDS, this data element is collected a minimum of three times: - the suburb/town/locality name where the child was living at the time of the notification;
- the full name of the general locality containing the specific residential address of the child immediately prior to their entry into their first ever out-of-home care placement; and
- the full name of the general locality containing the specific address of the out-of-home care placement.
|
- | Indigenous status | Number
[1]
| 1 | Aboriginal but not Torres Strait Islander origin | 2 | Torres Strait Islander but not Aboriginal origin | 3 | Both Aboriginal and Torres Strait Islander origin | 4 | Neither Aboriginal nor Torres Strait Islander origin | 9 | Not stated/inadequately described |
| DSS specific information: In the Out-of-home care NMDS, this metadata item refers to the indigenous status of the child and the carer. |
- | Person identifier-child protection and support services | String
[15]
| NX[X(13)]
A combination of numeric or alphanumeric characters that identify an entity. | DSS specific information: This data element is implemented three times in the Out-of-home care NMDS. It is collected for the following three items: - a code that uniquely identifies a client within a state or territory’s child protection system (unique client identification number);
- the unique identification number of a child who is the sibling of (or who has a significant attachment with) the subject child and who was living in the same home as the child. This includes biological, adopted, foster, step or half-brother or sisters (client sibling/significant other identification number); and
- a code that uniquely identifies a caseworker within a state or territory’s child protection system (unique caseworker identification number).
The unique client identifier should be assigned by the state or territory community services department when the child first comes in contact with the department. The child should retain the same unique identifier across time. This data element should be recorded for each child for each contact, care and protection order and out-of-home care episode. Any sibling of the child subject to the contact should be identified. This code should be used in conjunction with ‘Unique client identification number’ to ensure consistency of identification numbers. Each caseworker is to be assigned a unique ID by the community services department that will be retained by the caseworker and will remain unique to the caseworker through time. Within each state and territory, each caseworker should be identified by a code using consistent format. The identifier should be assigned by the state or territory community services department when the caseworker is first employed in this role. The caseworker should retain the same unique identifier across time. |
- | Place of residence—out-of-home care placement | Number
[2]
| 1 | Other placement in the same jurisdiction | 2 | Placement in another jurisdiction | 3 | Independent living | 4 | Residing with at least one parent | 5 | Residing with other relative/kin | 6 | Child adopted | 7 | Permanent care arrangement | 8 | Juvenile justice or adult correction facility | 9 | Child unable to be located | 10 | Child died | 11 | Other residential | 12 | Other | 99 | Not stated |
| |
- | Care and protection order status (out-of-home care) | Number
[1]
| 1 | Care and protection order | 2 | Other type of order | 9 | Not stated/inadequately described |
| |
- | Episode end date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: An end date is recorded for each separate out-of-home care episode of the client. An end date is recorded when: - the child is moved from one placement to another placement; it is part of the case plan for the child to formally leave the out-of-home care system; or
- the child is no longer a client of the community services department. This includes clients who turn 18 years and children who are no longer are in need of care.
An unapproved break greater than 7 days (such as the child absconds) is counted as an exit.
The date is recorded when it is part of an agreed case plan for the child to no longer reside in the placement. Where the child has absconded and does not return to the placement, the date is where the department deems that the placement has ceased. If the child does not exit this placement during the year, a data of 11111111 is used to indicate this. If the date is unknown, the date 01011900 is provided. This metadata item is used to determine the length of time in out-of-home care and the number of different carers. |
- | Episode start date | Date/Time
[8]
| DDMMYYYY
The day of a particular month and year. | DSS specific information: This date is to be entered each time a child starts a placement. This may be the child's first placement or a change of placement. This metadata item is used to determine the length of time in specific out-of-home placements, out-of-home care as a whole and also the number of different carers a child has. Entered care is defined as when a child physically moves into a placement and this is supported by the child protection service. Alternatively, if the child is already living in the place of residence, it is when the child protection authority deems it to be an out-of-home care placement. If the date is unknown, the date 01011900 should be provided. |
- | Financial payment indicator—out-of-home placement | Number
[1]
| 1 | Child protection authority made a direct financial contribution | 2 | Child protection authority made no financial contribution | 9 | Not stated/inadequately described |
| |
- | Juvenile Justice/adult correctional order indicator | Boolean
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| DSS specific information: In the Child Protection NMDS, this data item is recorded at the time of commencing the placement. |
- | Legal order indicator (out-of-home care) | Boolean
[1]
| 1 | Yes | 2 | No | 9 | Not stated/inadequately described |
| |
- | Placement type (out-of-home care) | Number
[1]
| 1 | Residential care | 2 | Family group home | 3 | Grandparents | 4 | Other relative/kin care | 5 | Foster care | 6 | Other home-based care | 7 | Independent living | 8 | Other type of care | 9 | Not stated/inadequately described |
| |
- | Service cessation reason (out-of-home care placement | Number
[2]
| 1 | Child moved to another placement in the same jurisdiction | 2 | Child was adopted | 3 | Child deceased | 4 | Child absconded | 5 | Child reached eighteen years | 6 | Moved to independent living | 7 | Legal detention | 8 | Legal order expired | 9 | Return to family | 10 | Transfer of guardianship to another jurisdiction | 11 | Transfer of guardianship to a third party | 12 | Access to service no longer required | 99 | Not stated/inadequately described |
| |
- | Agency/carer identifier (out-of-home care) | String
[15]
| NX[X(13)]
A combination of numeric or alphanumeric characters that identify an entity. | |