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WA Health Non-Admitted Patient Activity and Wait List Data Collection (NAPAAWL DC) 2013-14

Data Set Specification Attributes

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METEOR identifier:Help on this term490816
Registration status:Help on this term
  • WA Health, Standard 19/03/2015
DSS type:Help on this termData Set Specification (DSS)
Scope:Help on this term

The scope of the Non-Admitted Patient Activity and Waitlist Data Collection (NAPAAWL DC) comprises all non-admitted outpatient services in Western Australia (WA). This includes those provided at public hospitals, together with publicly-funded non-admitted outpatient services that are provided at private hospitals such as Joondalup Health Campus and Peel Health Campus.

The NAPAAWL DC includes patient-level non-admitted activity data from the following core systems:

  • The Open Patient Administration System (TOPAS);
  • Health Care And Related Information Systems / Ambulatory, Other Patient and Domiciliary (HCARe / AOD);
  • Web-based Patient Administration System (webPAS). 

Although the Allied Health System (AHS) is a corporately managed system that provides patient-level non-admitted activity to the NAPAAWL DC, it does not meet the required reporting standard and therefore is not classified as a core system.

The addition of non-admitted outpatient data to the NAPAAWL DC from satellite systems is currently in progress.

Collection and usage attributes

Collection methods:Help on this term

Each site provides a data extract from their own information system for inclusion in the NAPAAWL DC.

Several hospitals use more than one of the core systems listed above.

The data items contained in the source extracts may be:

  • Common to all of the information systems
  • Common to selected information systems
  • Present in only one information system.

The NAPAAWL DC gathers all activity information at the appointment level and uses this to ascertain non-admitted patient service events.

Relational attributes

Related metadata references:Help on this term
Has been superseded by WA Health Non-Admitted Patient Activity and Wait List Data Collection (NAPAAWL DC) 2014-15
  • WA Health, Standard 24/04/2015
Has been superseded by WA Health Non-Admitted Patient Activity and Wait List Data Collection (NAPAAWL DC) 2016-17
  • WA Health, Standard 30/05/2017

Metadata items in this Data Set Specification Help on this term

Show more detail
Seq No.Help on this termMetadata itemHelp on this termObligationHelp on this termMax occursHelp on this term
-Address—Australian postcode, Australian postcode code (Postcode datafile) {NNNN}

DSS specific information:

This data element refers to the postcode of the patient's address at the time of the scheduled appointment. It is collected in the NAPAAWL DC against the following data items:

  • PER_ADDRESS_POSTCODE (Mandatory)
  • PER_MAIL_ADDRESS_POSTCODE (Optional).

These items are also referred to in the NAPAAWL DC as:

  • Patient residential address postcode
  • Patient mail address postcode.

Patient mail address postcode is only relevant if it is different to the residential address postcode. It is only recorded in the NAPAAWL DC if the patient agrees to provide it.

Mandatory2
-Address—Australian state/territory identifier, code AA[A]

DSS specific information:

Australian state/territory identifier is collected in the NAPAAWL DC against the data item:

PER_ADDRESS_STATE_CODE

In the NAPAAWL DC, this data item does not have a code for Australian Antarctic Territory. However, it does have the following supplementary values within the NAPAAWL DC:

OTH Other Territories

UNK Unknown

Mandatory1
-Address—suburb/town/locality name, text X[X(49)]

DSS specific information:

 

Mandatory2
-Address—telephone number, text X[X(19)]Optional2
-Address—unstructured address line, text X[X(70)]Optional4
-Appointment—account number, identifier N(12)Mandatory1
-Appointment—appointment attendance, code AAAMandatory1
-Appointment—appointment reason, code AAAMandatory1
-Appointment—cancellation reason, code AAAMandatory1
-Appointment—care type, code AAAMandatory1
-Appointment—client type, code AAMandatory1
-Appointment—clinical priority access criteria, code AAAMandatory1
-Appointment—date, DDMMYYYYMandatory1
-Appointment—group identifier, X[(8)]Optional1
-Appointment—group session indicator, yes/no code NMandatory1
-Appointment—mental health indicator, yes/no code AOptional1
-Appointment—new/follow-up appointment, code AAAMandatory1
-Appointment—non-admitted patient service event indicator, yes/no code NMandatory1
-Appointment—number of patients attending a group session, N(8)Optional1
-Appointment—occasion of service indicator, yes/no code NMandatory1
-Appointment—occasion of service sequence number, N{N}Mandatory1
-Appointment—outcome, code AAAMandatory1
-Appointment—patient arrival time, hh:mmMandatory1
-Appointment—patient seen time, hh:mmMandatory1
-Appointment—principal source of funding, patient funding source code AAAMandatory1
-Appointment—priority, code AAAMandatory1
-Appointment—program category, code AAAOptional1
-Appointment—program name, text X[X(49)]Optional1
-Appointment—program type, code AAAOptional1
-Appointment—reference period, calendar month N{N}Mandatory1
-Appointment—reference period, calendar year YYYYMandatory1
-Appointment—reference period, financial month N{N}Mandatory1
-Appointment—reference period, financial year YYYY-YYYYMandatory1
-Appointment—scheduled appointment status, code AAMandatory1
-Appointment—scheduled start time, hh:mmMandatory1
-Appointment—service delivery mode, code AAAMandatory1
-Appointment—service delivery setting, code AMandatory1
-Appointment—service provider profession, code AAAOptional1
-Appointment—session type, code AAAMandatory1
-Clinic—clinic category, code AAA{A}Mandatory1
-Clinic—clinic identifier, X[(8)]Mandatory1
-Clinic—clinic title, text X[X(49)]Mandatory1
-Clinic—doctor led clinic indicator, yes/no code AMandatory1
-Clinic—non-admitted service type, code (Tier 2 v2.0) NN.NNMandatory1
-Clinic—outpatient clinic tier 1 type, code NNN.NNNMandatory1
-Diagnosis—diagnosis/procedure/intervention classification type, code XXX[XXXX]Optional3
-Diagnosis—diagnosis/procedure/intervention, code [X(15)]Optional3
-Establishment—campus identifier, X{X}Optional1
-Establishment—organisation identifier (Australian), NNX[X]NNNNN

DSS specific information:

This data item is derived from existing data items in the NAPAAWL DC and has:

  • Synonymous name: ESTABLISHMENT_IDENTIFIER
  • Short name: Establishment identifier.

It is a concatenation of Australian state/territory identifier, sector, region identifier and organisation identifier.

Mandatory1
-Establishment—organisation identifier (Western Australia), NNNNMandatory1
-Health information system—record extracted date, DDMMYYYYMandatory1
-Health information system—record extracted time, hh:mmMandatory1
-Health information system—record last updated date, DDMMYYYYMandatory1
-Health information system—record load date, DDMMYYYYMandatory1
-Health information system—record mapped date, DDMMYYYYMandatory1
-Health information system—record sequence identifier, N(10)Optional1
-Health information system—record source, feeder system code A[A]Mandatory1
-Patient—intention of treatment, code N

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_INTENTION_TREAT
  • Short name: Patient intention of treatment.
Mandatory1
-Patient—ready-for-care date, DDMMYYYY

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_READY_CARE_DATE
  • Short name: Ready for care date.
Mandatory1
-Patient—ready-for-care status, code AAAOptional1
-Person (name)—family name, text A[A(49)]Mandatory1
-Person (name)—given name, text A[A(49)]Mandatory2
-Person with cancer—clinical emergency indicator, code A

DSS specific information:

 

 

Mandatory1
-Person with cancer—intention of treatment, code AAAMandatory1
-Person with cancer—primary site of cancer, code (ICD-10-AM 8th edn) ANN{.N[N]}

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_PRIMARY_SITE_OF_CANCER
  • Short name: Person with cancer - primary site of cancer

The national health standard for the primary site of cancer, using ICD-10-AM 8th edition is:

Person with cancer-primary site of cancer, code (ICD-10-AM 8th edn) ANN.{.N[N]} 

While the health standard is limited to ICD-10-AM 8th edition, a range of diagnosis coding systems are used across the Department of Health, WA. Any coding system is currently acceptable for the PER_PRIMARY_SITE_OF_CANCER data item that is collected in the NAPAAWL DC.

 

Mandatory1
-Person with cancer—radiotherapy start date, DDMMYYYYMandatory1
-Person—age, total years N[NN]

DSS specific information:

This is a derived data item in the NAPAAWL DC and is based on the difference between the patient's date of birth and their appointment date (in integer format). If the difference is less than one year then the patient's age is set to zero.
Mandatory1
-Person—area of usual residence, geographical location code (ASGC 2011) N(9)Mandatory1
-Person—area of usual residence, statistical area level 2 (SA2) code (ASGS 2011) N(9)

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_RESIDENTIAL_SA2_CODE
  • Short name: Statistical Area Level 2 (SA2).
Mandatory1
-Person—country of birth, code (SACC 2011) NNNN

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_COUNTRY_OF_BIRTH_CODE
  • Short name: Patient country of birth code.
Mandatory1
-Person—date of birth, DDMMYYYY

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_DATE_OF_BIRTH
  • Short name: Patient date of birth.
Mandatory1
-Person—date of death, DDMMYYYY

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_DATE_OF_DEATH
  • Short name: Patient date of death.
Optional1
-Person—death notification source, code AAAOptional1
-Person—government funding identifier, Department of Veterans' Affairs card colour, code AAAMandatory1
-Person—government funding identifier, Department of Veterans' Affairs file number AAXXNNNNA

DSS specific information:

Department of Veterans' Affairs file number is collected in the NAPAAWL DC against the following data item:

PER_DVA_NUMBER

Mandatory1
-Person—government funding identifier, Medicare card number N(11)

DSS specific information:

In the NAPAAWL DC this data item has:

  • Synonymous name: PER_MEDICARE_NUMBER
  • Short name: Patient Medicare number.
Mandatory1
-Person—Indigenous status, code AAA

DSS specific information:

This data item is a mandatory item for national reporting in the:

Non-admitted patient DSS 2013-14

Activity based funding: Non-admitted patient care DSS 2013-2014

 

It is reported nationally using the data element:

Person-Indigenous status, code N

Mandatory1
-Person—interpreter service required, yes/no code AOptional1
-Person—marital status, code AAAMandatory1
-Person—person identifier, X(8)

DSS specific information:

This data item is a mandatory item for national reporting in the:

Non-admitted patient DSS 2013-14

Activty based funding: Non-admitted patient care DSS 2013-2014

 

It is reported nationally using the data element:

Person-person identifier, XXXXXX[X(14)]

Mandatory1
-Person—residency status, code AAAOptional1
-Person—sex, code A

DSS specific information:

This data item is a mandatory item for national reporting in the:

Non-admitted patient DSS 2013-14

Activity based funding: Non-admitted patient care DSS 2013-2014

 

It is reported nationally using the data element:

Person-sex, code N

Mandatory1
-Referral—account number, identifier N(12)Mandatory1
-Referral—clinic category for referral, code AAA{A}Mandatory1
-Referral—referral discharge date, DDMMYYYYMandatory1
-Referral—referral priority, code AAAMandatory1
-Referral—referral reason, code AAAMandatory1
-Referral—referral received date, DDMMYYYY

DSS specific information:

This data item is a mandatory item for national reporting in the:

Non-admitted patient DSS 2013-14

Activity based funding: Non-admitted patient care DSS 2013-2014

 

It is reported nationally using the data element:

Non-admitted patient service request-service request received date, DDMMYYYY

Mandatory1
-Referral—referral source, code AAA

DSS specific information:

This data item is a mandatory item for national reporting in the:

Non-admitted patient DSS 2013-14

Activity based funding: Non-admitted patient care DSS 2013-2014

 

It is reported nationally using the data element:

Non-admitted patient service request-service request source, code N.N

Mandatory1
-Referral—referral status, code AAMandatory1
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