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WA Health Non-Admitted Patient Activity and Wait List Data Collection (NAPAAWL DC) 2016-17

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METeOR identifier:Help on this term648949
Registration status:Help on this termWA Health, Endorsed 30/05/2017
DSS type:Help on this termData Set Specification (DSS)
Scope:Help on this term

The scope of the Non-Admitted Patient Activity and Waitlist Data Collection (NAPAAWL DC) comprises all non-admitted outpatient services in Western Australia (WA). This includes:

  • non-admitted outpatient services provided at public hospitals
  • publicly-funded non-admitted outpatient services that are provided at private hospitals
  • non-admitted outpatient services provided by health entities under contract with the Department of Health WA.

The NAPAAWL DC includes patient-level non-admitted activity data from the following core systems:

  • The Open Patient Administration System (TOPAS)
  • Health Care And Related Information Systems / Ambulatory, Other Patient and Domiciliary (HCARe / AOD)
  • web-based Patient Administration System (webPAS). 

Although the Allied Health System (AHS) is a corporately-managed system that provides patient-level non-admitted activity to the NAPAAWL DC, it does not meet the required reporting standard and therefore is not classified as a core system.

The addition of non-admitted outpatient data to the NAPAAWL DC from satellite systems is currently in progress.

Collection and usage attributes

Collection methods:Help on this term

Each site provides a data extract from their own information system for inclusion in the NAPAAWL DC.

Several hospitals use more than one of the core systems listed above.

The data items contained in the source extracts may be:

  • Common to all of the information systems
  • Common to selected information systems
  • Present in only one information system.

The NAPAAWL DC gathers all activity information at the appointment level and uses this to ascertain non-admitted patient service events.

Relational attributes

Related metadata references:Help on this term

Supersedes WA Health Non-Admitted Patient Activity and Wait List Data Collection (NAPAAWL DC) 2013-14 WA Health, Endorsed 19/03/2015

Supersedes WA Health Non-Admitted Patient Activity and Wait List Data Collection (NAPAAWL DC) 2014-15 WA Health, Endorsed 24/04/2015

Metadata items in this Data Set SpecificationHelp on this term

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Seq No.Help on this termMetadata itemHelp on this term ObligationHelp on this term Max occursHelp on this term
-Address—Australian postcode, Australian postcode code (Postcode datafile) {NNNN}Mandatory2
-Address—Australian state/territory identifier, code AA[A]Mandatory1
-Address—suburb/town/locality name, text X[X(49)]Mandatory2
-Address—telephone number, text X[X(19)]Optional2
-Address—unstructured address line, text X[X(70)]Optional4
-Appointment—account number, identifier N(12)Mandatory1
-Appointment—appointment attendance, (derived) code AAAMandatory1
-Appointment—appointment outcome, code AAAMandatory1
-Appointment—appointment priority, code AAAMandatory1
-Appointment—appointment reason, code AAAMandatory1
-Appointment—cancellation reason, code AAAMandatory1
-Appointment—care type, code AAAMandatory1
-Appointment—client type, code AAMandatory1
-Appointment—clinic category for appointment, code AAA{A}Mandatory1
-Appointment—clinical priority access criteria, code AAAMandatory1
-Appointment—date, DDMMYYYYMandatory1
-Appointment—group identifier, X[(8)]Mandatory1
-Appointment—group session indicator, (derived) yes/no code NMandatory1
-Appointment—mental health indicator, (derived) yes/no code AMandatory1
-Appointment—multiple health care provider indicator, (derived) yes/no/not stated/inadequately described code NMandatory1
-Appointment—new/follow-up appointment, code AAAMandatory1
-Appointment—number of patients attending a group session, N(8)Optional1
-Appointment—occasion of service sequence number, N{N}Mandatory1
-Appointment—patient arrival time, hh:mmMandatory1
-Appointment—patient seen time, hh:mmMandatory1
-Appointment—principal source of funding, patient funding source code AAAMandatory1
-Appointment—program category, code AAAOptional1
-Appointment—program name, text X[X(49)]Optional1
-Appointment—program type, code AAAOptional1
-Appointment—reference period, calendar month N{N}Mandatory1
-Appointment—reference period, calendar year YYYYMandatory1
-Appointment—reference period, financial month N{N}Mandatory1
-Appointment—reference period, financial year YYYY-YYYYMandatory1
-Appointment—scheduled appointment status, code AAOptional1
-Appointment—scheduled start time, hh:mmOptional1
-Appointment—service delivery mode, code AAAMandatory1
-Appointment—service delivery setting, code AMandatory1
-Appointment—service provider profession, code AAAAOptional1
-Appointment—session type, code AAAMandatory1
-Clinic—clinic identifier, X[(8)]Mandatory1
-Clinic—clinic title, text X[X(49)]Mandatory1
-Clinic—doctor led clinic indicator, yes/no code AMandatory1
-Clinic—non-admitted service type, code (Tier 2 v4.1) NN.NNMandatory1
-Clinic—outpatient clinic tier 1 type, code NNN.NNNMandatory1
-Diagnosis—diagnosis/procedure/intervention classification type, code XXX[XXXX]Mandatory1
-Diagnosis—diagnosis/procedure/intervention, code [X(15)]Optional3
-Establishment—campus identifier, X{X}Optional1
-Establishment—organisation identifier (Australian), NNX[X]NNNNNMandatory1
-Establishment—organisation identifier (Western Australia), NNNNMandatory1
-Health information system—record extracted date, DDMMYYYYMandatory1
-Health information system—record extracted time, hh:mmMandatory1
-Health information system—record last updated date, DDMMYYYYMandatory1
-Health information system—record load date, DDMMYYYYMandatory1
-Health information system—record mapped date, DDMMYYYYMandatory1
-Health information system—record sequence identifier, N(10)Optional1
-Health information system—record source, feeder system code A[A]Mandatory1
-Patient—intention of treatment, code NMandatory1
-Patient—ready-for-care date, DDMMYYYYMandatory1
-Patient—ready-for-care status, code AAAOptional1
-Person (name)—family name, text A[A(49)]Mandatory1
-Person (name)—given name, text A[A(49)]Mandatory2
-Person with cancer—clinical emergency indicator, code AMandatory1
-Person with cancer—intention of treatment, code AAAMandatory1
-Person with cancer—primary site of cancer, code (ICD-10-AM 8th edn) ANN{.N[N]}Mandatory1
-Person with cancer—radiotherapy start date, DDMMYYYYMandatory1
-Person—age, total years N[NN]Mandatory1
-Person—area of usual residence, geographical location code (ASGC 2011) N(9)Mandatory1
-Person—area of usual residence, statistical area level 2 (SA2) code (ASGS 2011) N(9)Mandatory1
-Person—country of birth, code (SACC 2011) NNNNMandatory1
-Person—date of birth, DDMMYYYYMandatory1
-Person—date of death, DDMMYYYYOptional1
-Person—death notification source, code AAAOptional1
-Person—government funding identifier, Department of Veterans' Affairs card colour, code AAAMandatory1
-Person—government funding identifier, Department of Veterans' Affairs file number AAXXNNNNAMandatory1
-Person—government funding identifier, Medicare card number N(11)Mandatory1
-Person—Indigenous status, code AAAMandatory1
-Person—interpreter service required, yes/no code AOptional1
-Person—marital status, code AAAMandatory1
-Person—person identifier, X(8)Mandatory1
-Person—residential status, code AAAMandatory1
-Person—sex, code AMandatory1
-Referral—account number, identifier N(12)Mandatory1
-Referral—clinic category for referral, code AAA{A}Mandatory1
-Referral—referral discharge date, DDMMYYYYMandatory1
-Referral—referral priority, code AAAMandatory1
-Referral—referral reason, code AAAMandatory1
-Referral—referral received date, DDMMYYYYMandatory1
-Referral—referral source, code AAAMandatory1
-Referral—referral status, code AAMandatory1
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