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Individual name cluster

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METeOR identifier:Help on this term528153
Registration status:Help on this termHealth, Standard 05/10/2016
DSS type:Help on this termData Element Cluster
Scope:Help on this term

The Individual name cluster includes data elements that in combination define an individual's name. An individual’s name consists of the following components: name title, given name, family name, family name prefix and name suffix.

Collection and usage attributes

Guide for use:Help on this term

Each name component has an associated sequence number data element that describes the sequence by which each name component should be combined. It should be noted that a person can have multiples of a single name component.

It is acknowledged that some people use more than one name (for example formal name, birth name, married/maiden name and tribal name), depending on the circumstances. In healthcare, name is used not only as an identifier but also as a major means of communication and trust, and name is also a matter of privacy. For this reason, it shall be recognised that people use different names for different purposes.

Care should be taken when recording a change of name for a minor. Ideally, the name recorded for the minor should be known to both parents so that the minor’s records can be retrieved and continuity of care can be maintained, regardless of which parent accompanies the minor to the agency or establishment.

A person should generally be registered using their preferred name as it is more likely to be used in common usage and on subsequent visits to an agency or establishment. The person's preferred name may in fact be their legal name.

Collection methods:Help on this term

This data element cluster represents one full name for an individual. A full name must include at least one family name, and can include name titles, given names, family name prefixes and name suffixes.

There can be more than one full name recorded for an individual; in that situation, the data element cluster should be recorded for each full name. At least one name must be recorded, and the preferred name should always be sought.

Source and reference attributes

Submitting organisation:Help on this term

Australian Institute of Health and Welfare

Reference documents:Help on this term

Standards Australia 2014. AS 4846:2014 Person and provider identification in healthcare. Sydney: Standards Australia.

Relational attributes

Implementation in Data Set Specifications:Help on this term

Person and provider identification in healthcare National Best Practice Data Set Health, Standard 05/10/2016

Parent DSS specific attributes +

Metadata items in this Data Set SpecificationHelp on this term

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Seq No.Help on this termMetadata itemHelp on this term ObligationHelp on this term Max occursHelp on this term
1Person—name title, text X[X(11)]Optional99
2Person—name title sequence number, code N[N]Conditional99
3Person—given name, text X[X(39)]Optional99
4Person—given name sequence number, code N[N]Conditional99
5Person—family name prefix, text A[A(29)]Mandatory99
6Person—family name prefix sequence number, code N[N]Conditional99
7Person—family name, text X[X(39)]Mandatory99
8Person—family name sequence number, code N[N]Mandatory99
9Person—name suffix, text X[X(4)]Optional99
10Person—name suffix sequence number, code N[N]Conditional99
11Person—name usage type, code XOptional1
12Person—name usage type start date, DDMMYYYYConditional1
13Person—name usage type end date, DDMMYYYYConditional1
14Date—accuracy indicator, code AAAMandatory2
15Identifier—identifier usage, code NNNOptional1
16Person—preferred name indicator, yes/no code XOptional1
17Person—single name only flag, code AMandatory1
18Restricted name usage clusterOptional1
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