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Person—name conditional use flag, code N

Identifying and definitional attributes

Metadata item type:Help on this termData Element
Short name:Help on this termName conditional use flag
Synonymous names:Help on this termType of name restriction
METeOR identifier:Help on this term521140
Registration status:Help on this termHealth, Standard 05/10/2016
Definition:Help on this term
A descriptor of conditions or restrictions that apply to the use of an individual's name by an organisation or individual provider, as represented by a code.
Data Element Concept:Person—name conditional use flag

Value domain attributes

Representational attributes

Representation class:Help on this termCode
Data type:Help on this termNumber
Format:Help on this termN
Maximum character length:Help on this term1
Permissible values:Help on this term
ValueMeaning
1Unreliable information
2Name not to be used
3Special privacy/security requirements
4Reliable names for search

Source and reference attributes

Submitting organisation:Help on this termAustralian Institute of Health and Welfare
Reference documents:Help on this termStandards Australia 2014. AS 4846:2014 Person and provider identification in healthcare. Sydney: Standards Australia.

Data element attributes

Collection and usage attributes

Guide for use:Help on this term

CODE 1     Unreliable information

This code should be used where it is known that the name recorded is a fictitious or partial name. These names should not be used for matching provider data. Temporary names are also unreliable information. These names can be used when the name of the person has not been determined; for example, where the provider has been given a surrogate name in emergency situations where the person’s name could not be obtained. This flag may be used in circumstances where the person’s name has not yet been registered with the Registry of Births, Deaths and Marriages.

CODE 2     Name not to be used

This code indicates that this name should not be used when referring to this provider. The name is retained for identification purposes only. The flag can be removed at a later date at the discretion of the system user. For Aboriginal and Torres Strait Islanders, certain tribal names may be recorded as 'name not to be used' as a result of death.

CODE 3     Special privacy/security requirements

This code may apply to names for which episodes are attached that should only be accessible to specified authorised persons. There must be a specific need to implement this additional security level. Local policy should provide guidance to the use of this code.

CODE 4     Reliable names for search

This code indicates that a name is generated for searching or computer use and should not be used other than to support searching. This includes common misspellings, computer generated names, and so forth.

Source and reference attributes

Submitting organisation:Help on this term

Australian Institute of Health and Welfare

Reference documents:Help on this term

Standards Australia 2014. AS 4846:2014 Person and provider identification in healthcare. Sydney: Standards Australia.

Relational attributes

Related metadata references:Help on this term

Supersedes Person (name)—name conditional use flag, code N Health, Superseded 05/10/2016, Community Services (retired), Standard 25/08/2005

Implementation in Data Set Specifications:Help on this term

Restricted name usage cluster Health, Standard 05/10/2016

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