Address—electronic communication address, text X[X(1099)]

Identifying and definitional attributes

Metadata item type:Data Element
Short name:Electronic communication address
Synonymous names:Electronic communication details; Electronic mail address; Email address
METeOR identifier:452649
Registration status:Indigenous, Archived 22/10/2018
Disability, Superseded 14/02/2018
Community Services (retired), Standard 06/02/2012
Definition:An electronic internet contact address, used for communication purposes, as represented by text.
Data Element Concept:Address—electronic communication address

Value domain attributes

Representational attributes

Representation class:Text
Data type:String
Format:X[X(1099)]
Maximum character length:1100

Data element attributes

Collection and usage attributes

Guide for use:

The following rules are to assist in data exchange and should not be considered as a standard for the creation of email addresses.

An email address cannot have any white space.

An email address can come in many different formats each can be valid, but look quite different.

All email addresses will begin with a Username followed by an ‘@’ symbol.

The rest of the email address depends on whether it is Domain-Defined or IP-Address Defined.

Alphanumeric in the format
Username@(subdomain.)domain.topleveldomain
(.countrydomainExtension
)
Or
Username@IPAddress

Domain Defined:
Following the @ symbol is the sub-domain which could be the name of a department in a business for example. This is not compulsory. There may be many sub-domains in any email address. After the sub-domain(s) is a ‘.’ followed by the domain. The domain could be the name of the company for example. This is compulsory. There is only ever one domain name.

Following the domain is another ‘.’ and the topleveldomain name. This is usually the type of business e.g. ‘.com’ stands for a commercial business, ‘.edu’ stands for an educational institution, etc. This is compulsory. There is only ever one topleveldomain name.

After the topleveldomain is another ‘.’ And the countrydomainextension. This is an abbreviation code for the country in which the business originated or is hosted. For an Australian business this would be ‘.au’. This is not compulsory. There is only ever one countrydomainextention.

An example Domain-Defined name with user name could be:
FirstName.LastName@BusinessUnit.Company.com.au

IP-Address Defined:
A domain name is basically an IP address with a logical name. An IP address is a series of four numbers (only numbers) separated by dots.

Each of the four numbers can have a maximum of 3 numbers. If any of the numbers have less than 3 digits then no leading characters should be entered. Each of the digits must be between 0 and 255, they cannot be lower than 0 or higher than 255.

An example IP Address-Defined name with user name could be: FirstName.LastName@255.0.178.96

Source and reference attributes

Submitting organisation:Australian Institute of Health and Welfare
Origin:Standards Australia 2006. AS 4590—2006 Interchange of client information. Sydney: Standards Australia.

Relational attributes

Related metadata references:

Has been superseded by Address—electronic communication address, text X[X(1099)] Health, Standard 05/10/2016, Indigenous, Endorsed 22/10/2018, Disability, Standard 14/02/2018

See also Address—electronic contact preference indicator, code NN Disability, Standard 13/08/2015, Community Services (retired), Standard 06/02/2012

Supersedes Person (address)—electronic communication address, text [X(250)] Health, Superseded 05/10/2016, Tasmanian Health, Draft 23/07/2012, Indigenous, Archived 16/09/2014, Community Services (retired), Superseded 06/02/2012

Supersedes Service provider organisation (address)—electronic communication address, text [X(250)] Health, Superseded 05/10/2016, Indigenous, Archived 16/09/2014, Community Services (retired), Superseded 06/02/2012

Implementation in Data Set Specifications:
All attributes +

Electronic contact details data dictionary Disability, Standard 13/08/2015
Community Services (retired), Standard 06/02/2012

Service provider organisation contact information cluster Indigenous, Archived 07/12/2017

DSS specific attributes +

Service provider organisation contact information cluster Indigenous, Endorsed 07/12/2017

DSS specific attributes +

Service provider organisational contact cluster Indigenous, Endorsed 07/12/2017

DSS specific attributes +