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Disability Services NMDS 2009-10

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METeOR identifier:Help on this term386485
Registration status:Help on this termCommunity Services (retired), Superseded 15/12/2011
DSS type:Help on this termNational Minimum Data Set (NMDS)
Scope:Help on this term

The Disability Services Minimum Data Set (DS NMDS) and its national collection is:

  • a set of nationally significant data items or pieces of information that are collected in all Australian jurisdictions; and
  • an agreed method of collection and transmission.

The purpose of the DS NMDS collection is to facilitate the annual collation of nationally comparable data about disability services, and to obtain reliable, consistent data with minimal load on the disability services field. Under the National Disability Agreement (NDA), the Disability Administrators in all Australian jurisdictions are responsible for ensuring ‘that DS NMDS information will be comparable across all jurisdictions and years'.

Services within the scope of the collection are those for which funding has been provided, during the specified period, by a government organisation operating under the NDA. Therefore, if a service type outlet did not receive NDA funding for the 2009–10 collection (i.e. its NDA funding dollars for the financial year are zero), then details of this outlet should not be included in the data collection.

A funded agency may receive funding from multiple sources. Where a funded agency is unable to differentiate service users and/or staff according to funding source (i.e. NDA or other), they are asked to provide details of all service users and staff (for each service type).

Most agencies funded under the NDA are asked to provide information about:

  • each of the service types they are funded to provide (i.e. service type outlets they operate);
  • all service users who received support over a specified reporting period; and
  • the DS NMDS service type(s) the service user received.  

The level of information a funded agency is asked to provide varies according to the particular service type (i.e. for each service type outlet).

Where services are provided to groups or families (e.g., 2.02, 2.04, or 2.05), details are only requested about the service user who is eligible for services, not their family or other group members. For example, if a family member/carer receives respite services, only details about the service user (i.e., the person with the disability) are required, not those of the family or carer.

Table 1:

Service type classification Service type outlet –details required (except for those provided by the jurisdiction) Service user – details required Services received by each service user in the reporting period – details required
NDA Accommodation support 1.01-1.04, 1.08 All All All (except for data items on hours received – Client—amount of assistance, total hours NNN)
NDA Accommodation support 1.05-1.07 All All All
NDA Community support 2.01-2.05 All All All (except for data items on hours received – Client—amount of assistance, total hours NNN)
NDA Community support 2.06 All All (except for community development activity within this service type) All (except for community development activity within this service type)
NDA Community support 2.07 All All All (except for data items on hours received - Client—amount of assistance, total hours NNN)
NDA Community access 3.01, 3.03 Learning and life skills development All All All
NDA Community access 3.02 Recreation/holiday programs(a) All Linkage key elements only (items 2a–2e) The following items are optional: Service episode— episode start date; Service event —last service provision date; and Person—service received indicator
NDA Respite 4.01-4.05 All All All
NDA Employment 5.01-5.02 All All (except for carer—primary status, residency status, age group – items 12b,c,e) All (except for data items on hours received – Client—amount of assistance, total hours NNN)
NDA Advocacy, information and alternative forms of communication 6.01-6.05 All None None
NDA Other support 7.01-7.04 All (except Service provider organisation—number of clients, total people N[NNNN]) None None

The data collection is based around the concept of a 'service type outlet', each of which provides only one service type from a discrete location. A funded agency may be funded to provide one or more service types through one or more service type outlets. For example, an agency may be funded under the NDA to provide residential accommodation and respite services from one location or funded to provide group homes in three separate locations. A separate service type outlet form is completed for each service type the agency is funded to provide under the NDA. If a service user receives more than one service type in the reporting period, a separate service user form is completed for each service type received.

Statistical units:

Service type outlets, service users

Reporting period:

NDA-funded agencies are asked to record key information about service users on an ongoing basis, so that they can transmit the required information at the end of each ‘reporting period’. Most jurisdictions have set their reporting period (and will therefore ask for information to be transmitted) at the end of each financial year quarter. Some will still only require information to be transmitted at the end of a financial year.

Reference week:

The annual reference week is the 7-day week preceding the end of the financial year (i.e. 24 June to 30 June).

Snapshot day:

Collection of annual snapshot day data is essential to ensure continuity of data interpretation. The snapshot day for each year is generally the last Wednesday in June.


DS NMDS collections conducted in each jurisdiction must comply with Commonwealth privacy legislation and established privacy and data principles.

Collection and usage attributes

Implementation start date:Help on this term01/07/2009

Source and reference attributes

Submitting organisation:Help on this termDS NMDS Network
Steward:Help on this termDisability Policy and Research Working Group (DPRWG)
Origin:Help on this term

Disability Services National Minimum Data Set (DS NMDS) collection. Data Guide: data items and definitions 2009–10.

Reference documents:Help on this termCommonwealth State/Territory Disability Agreement National Minimum Data Set (CSTDA NMDS) Data Dictionary Version 1.1. July 2004. AIHW.

Relational attributes

Related metadata references:Help on this term

Supersedes Commonwealth State/Territory Disability Agreement NMDS (July 2008) Community Services (retired), Superseded 11/11/2009

Has been superseded by Disability Services NMDS 2010-11 Community Services (retired), Superseded 15/12/2011

Metadata items in this Data Set SpecificationHelp on this term

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Seq No.Help on this termMetadata itemHelp on this term ObligationHelp on this term Max occursHelp on this term
-Client—amount of assistance, total hours NNNMandatory1
-Date—estimate indicator, code NMandatory1
-Informal carer—co-residency status, code NMandatory1
-Informal carer—primary status, code NConditional1
-Informal carer—relationship to care recipient, code N[N]Conditional1
-Parent/guardian—receipt of Carer Allowance (Child) indicator, code NMandatory1
-Person (address)—Australian postcode, code (Postcode datafile) {NNNN}Mandatory1
-Person (with a disability)—disability group, NDA code N(N)Mandatory1
-Person—activity and participation life area, code (ICF 2001) AN[NNN]Mandatory1
-Person—age group, NDA code NMandatory1
-Person—communication method, code NMandatory1
-Person—country of birth, code (SACC 2008) NNNNMandatory1
-Person—date of birth, DDMMYYYYMandatory1
-Person—effective communication indicator, code NMandatory1
-Person—funding indicator, code NMandatory1
-Person—Indigenous status, code NMandatory1
-Person—informal carer existence indicator, code NMandatory1
-Person—interpreter service required, yes/no code NMandatory1
-Person—labour force status, code NMandatory1
-Person—letters of family name, text XXXMandatory1
-Person—letters of given name, text XXMandatory1
-Person—living arrangement, code NMandatory1
-Person—need for assistance with activities in a life area, disability code NMandatory1
-Person—residential setting, NDA code N[N]Mandatory1
-Person—service received indicator, code NMandatory1
-Person—sex, code NMandatory1
-Person—source of cash income (principal), NDA code NMandatory1
-Person—type of interpreter service required, code NMandatory1
-Record—identifier (NDA), N[N(7)]Mandatory1
-Service episode—episode end date, DDMMYYYYConditional1
-Service episode—episode start date, DDMMYYYYMandatory1
-Service episode—service cessation reason, NDA code N[N]Conditional1
-Service event—last service provision date, DDMMYYYYMandatory1
-Service provider organisation (address)—Australian postcode, code (Postcode datafile) {NNNN}Mandatory1
-Service provider organisation—Australian state/territory identifier, code NMandatory1
-Service provider organisation—full financial year funding indicator, yes/no code NMandatory1
-Service provider organisation—funding allocated, total Australian currency N[N(8)]Mandatory1
-Service provider organisation—funding source, level of government code NMandatory1
-Service provider organisation—geographic location (SLA), code (ASGC 2008) NNNNNMandatory1
-Service provider organisation—hours worked (paid staff), total NNNNNMandatory2
-Service provider organisation—hours worked (volunteer/unpaid staff), total NNNNNMandatory2
-Service provider organisation—income tax exempt indicator, code NMandatory1
-Service provider organisation—level of government, code NMandatory1
-Service provider organisation—number of clients, total people N[NNNN]Mandatory1
-Service provider organisation—number of service operation days (7 day period), total N[N]Mandatory1
-Service provider organisation—number of service operation hours (24 hour period), total NNMandatory1
-Service provider organisation—number of service operation weeks (calendar year), total NNMandatory1
-Service provider organisation—organisation identifier (NDA funded agency), X[X(7)]Mandatory1
-Service provider organisation—organisation identifier (NDA service type outlet), XX[X(12)]Mandatory1
-Service provider organisation—sector, code NMandatory1
-Service provider organisation—service activity type, NDA support service type code N.NNMandatory1
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