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Health care client identification DSS

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METeOR identifier:Help on this term374201
Registration status:Help on this termHealth, Retired 20/03/2013
DSS type:Help on this termData Set Specification (DSS)
Scope:Help on this termThe data elements specified in this metadata set provide a framework for improving the positive identification of persons in health care organisations. This metadata set applies in respect of all potential or actual clients of the Australian health care system. It defines demographic and other identifying data elements suited to capture and use for person identification in health care settings.

The objectives in collecting the data elements in this metadata set are to promote uniformly good practice in:

  • identifying individuals
  • recording identifying data so as to ensure that each individual's health records will be associated with that individual and no other.

The process of positively identifying people within a health care service delivery context entails matching data supplied by those individuals against data the service provider holds about them. The positive and unique identification of health care clients is a critical event in health service delivery, with direct implications for the safety and quality of health care.

There are many barriers to successfully identifying individuals in health care settings, including variable data quality; differing data capture requirements and mechanisms; and varying data matching methods. These definitions provide a base for improving the confidence of health service providers and clients alike that the data being associated with any given individual, and upon which clinical decisions are made, is appropriately associated.

Collection and usage attributes

Collection methods:Help on this term

This metadata set is primarily concerned with the clinical use of Health care client identification data. It should be used by health and health-related establishments that create, use or maintain records on health care clients.

Establishments should use this metadata set, where appropriate, for collecting data when registering health care clients or potential health care clients.

The collection of data based on this metadata set is voluntary.

National reporting arrangements

Collectors of this metadata set should refer to relevant privacy legislation, codes of fair information practice and other guidelines so as not to breach personal privacy in their collection, use, storage and disclosure of health care client information. There is no comprehensive privacy legislation covering both the public and private sectors across Australia so users need to consider their particular set of circumstances (i.e. location and sector) and whether privacy legislation covers those circumstances.

A Commonwealth legislative scheme applies to the private sector. Users may refer to the Federal Privacy Commissioner’s web site for assistance in complying with their privacy obligations. In the public sector, in instances where no legislation, code of fair information practice or other guidelines covers the particular circumstances, users should refer to AS 4400 Personal privacy protection in health care information systems.

Relational attributes

Related metadata references:Help on this term

Supersedes Health care client identification DSS Health, Superseded 03/12/2008

See also Person and provider identification in healthcare National Best Practice Data Set Health, Standard 05/10/2016

Metadata items in this Data Set SpecificationHelp on this term

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Seq No.Help on this termMetadata itemHelp on this term ObligationHelp on this term Max occursHelp on this term
-Birth event—birth plurality, code NMandatory1
-Birth event—state/territory of birth, code NMandatory1
-Birth—birth order, code NMandatory1
-Date—accuracy indicator, code AAAMandatory1
-Establishment—organisation identifier (Australian), NNX[X]NNNNNMandatory1
-Establishment—organisation identifier (state/territory), NNNNNMandatory1
-Establishment—region identifier, X[X]Mandatory1
-Establishment—sector, code NMandatory1
-Person (address)—address line, text X[X(179)]Mandatory1
-Person (address)—address type, code NMandatory1
-Person (address)—Australian postcode, code (Postcode datafile) {NNNN}Mandatory1
-Person (address)—building/complex sub-unit identifier, [X(7)]Mandatory1
-Person (address)—building/complex sub-unit type, code A[AAA]Mandatory1
-Person (address)—building/property name, text X[X(29)]Mandatory1
-Person (address)—country identifier, code (SACC 2008) NNNNMandatory1
-Person (address)—electronic communication address, text [X(250)]Mandatory1
-Person (address)—electronic communication medium, code NMandatory1
-Person (address)—electronic communication usage, code NMandatory1
-Person (address)—floor/level identifier, [NNNA]Mandatory1
-Person (address)—floor/level type, code A[A]Mandatory1
-Person (address)—house/property identifier, text X[X(11)]Mandatory1
-Person (address)—international postcode, text X[X(9)]Mandatory1
-Person (address)—lot/section identifier, N[X(14)]Mandatory1
-Person (address)—non-Australian state/province, text [X(40)]Mandatory1
-Person (address)—postal delivery point identifier, {N(8)}Mandatory1
-Person (address)—street name, text A[A(29)]Mandatory1
-Person (address)—street suffix, code A[A]Mandatory1
-Person (address)—street type, code A[AAA]Mandatory1
-Person (address)—suburb/town/locality name, text A[A(49)]Mandatory1
-Person (identifier)—identifier type, geographic/administrative scope code AMandatory1
-Person (name)—family name, text X[X(39)]Mandatory1
-Person (name)—given name sequence number, code NMandatory1
-Person (name)—given name, text X[X(39)]Mandatory1
-Person (name)—name conditional use flag, code NMandatory1
-Person (name)—name suffix sequence number, code NMandatory1
-Person (name)—name suffix, text A[A(11)]Mandatory1
-Person (name)—name title sequence number, code NMandatory1
-Person (name)—name title, text A[A(11)]Mandatory1
-Person (name)—name type, code NMandatory1
-Person—Australian state/territory identifier, code NMandatory1
-Person—country of birth, code (SACC 2008) NNNNMandatory1
-Person—date of birth, DDMMYYYYMandatory1
-Person—government funding identifier, Centrelink customer reference number {N(9)A}Mandatory1
-Person—government funding identifier, Medicare card number N(11)Mandatory1
-Person—Indigenous status, code NMandatory1
-Person—mother’s original family name, text X[X(39)]Mandatory1
-Person—person identifier, XXXXXX[X(14)]Mandatory1
-Person—sex, code NMandatory1
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