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Service provider organisation—organisation identifier (out-of-home care), NX[X(13)]

Identifying and definitional attributes

Metadata item type:Help on this termData Element
Short name:Help on this termAgency/carer identifier (out-of-home care)
Synonymous names:Help on this termAgency/carer identification number
METeOR identifier:Help on this term350206
Registration status:Help on this termCommunity Services (retired), Standard 30/04/2008 [Non DictionaryHelp on this term]
Definition:Help on this term

A unique identifier assigned to each agency or carer that provides out-of-home care services within a state or territory.

Data Element Concept:Service provider organisation—organisation identifier

Value domain attributes

Representational attributes

Representation class:Help on this termIdentifier
Data type:Help on this termString
Format:Help on this termNX[X(13)]
Maximum character length:Help on this term15

Data element attributes

Collection and usage attributes

Guide for use:Help on this term

This metadata item consists of a code made up of a state and territory identifier followed by a varying number of characters, depending on the state and territory.

A state and territory identifier should be the first character of the ID, according to the ABS standard:
1. New South Wales
2. Victoria
3. Queensland
4. South Australia
5. Western Australian
6. Tasmania
7. Northern Territory
8. Australian Capital Territory
9. Other Territories (i.e. Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory)

Each carer is to be assigned a unique client ID by the Community Services department that will be retained by the carer and will remain unique to the carer through time. The first character of the ID code indicates the state or territory in which the carer resides. Subsequent characters may be alphabetic or numeric and the number of characters may vary between the jurisdictions. However, within each state and territory, each carer should be identified by a code using consistent format.

In foster care, relative/kin care and family group homes, the carer ID is assigned to the person(s) caring for the child. If there is a couple caring for the child and one carer leaves the home (e.g. divorce, separation or the carer dies), as long as one of the carers remains with the child the ID stays with the remaining carer. For family group homes, if both carers leave, the carer ID will be that of the incoming carers. For residential care, if there are a number of houses in the same location (i.e. co-located on a block of land or adjacent blocks of land) then each house should have its own identification number. Also, if a service has a number of houses and they are not co-located, such as in other suburbs, then each of these will have a separate ID.

For family group homes, if the carers leave the home for more than 2 weeks at a time (e.g. annual leave), this counts as a new placement and the incoming relief carers identification number should be recorded.

Collection methods:Help on this term

The identifier should be assigned by the state or territory community services department when the carer first comes in contact with the department. The carer should retain the same unique identifier across episodes and across time.

Comments:Help on this term

This metadata item is important to determining the number of different carers a child has.

Source and reference attributes

Submitting organisation:Help on this termNational Child Protection and Support Services data group (NCPASS).
Origin:Help on this termChild protection and support services out-of-home care data dictionary. AIHW Version 1.0 Oct 2005.

Relational attributes

Implementation in Data Set Specifications:Help on this term

Child protection and support services (CPSS) - out-of-home care NMDS (July 2007) Community Services (retired), Superseded 01/05/2008

Child protection and support services (CPSS) - out-of-home care NMDS pilot (2008) Community Services (retired), Retired 06/02/2012

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