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Person (name)—name type, code N

Identifying and definitional attributes

Metadata item type:Help on this termData Element
Short name:Help on this termName type
METeOR identifier:Help on this term287203
Registration status:Help on this termHealth, Standard 04/05/2005
Community Services (retired), Superseded 06/02/2012
Definition:Help on this termA classification that enables differentiation between recorded names for a person, as represented by a code.
Data Element Concept:Person (name)—name type

Value domain attributes

Representational attributes

Representation class:Help on this termCode
Data type:Help on this termNumber
Format:Help on this termN
Maximum character length:Help on this term1
Permissible values:Help on this term
1Preferred name
2Medicare name
3Newborn name
4Alias name

Data element attributes

Collection and usage attributes

Guide for use:Help on this term

A person may have more than one name that they use. At least one name must be recorded for each person. Each name recorded must have one or more appropriate Person name type associated with it. Record all that are required.

One name is sufficient; however, where the person offers more than one name, clarification should be obtained from the person to ensure accurate identification of the person and recording of the various names. The currently used name, as well as names by which the person has previously been known, should be recorded if these are known.

Field value definitions for Person name type codes are:

CODE 1   Preferred name is the name by which the person chooses to be identified.
There should only be one preferred name recorded for a person. Where the person changes their preferred name, record the previously recorded preferred name as an Alias name. Preferred name is the default name type (i.e. if only one name is recorded it should be the person’s preferred name). There must be a preferred name recorded except for unnamed newborns where the newborn name is the only name recorded.
Also, if the person is a health care client, record his/her Medicare card name if different to the preferred name, and any known alias names.

CODE 2   Medicare name for a health care client, this is the person’s name as it appears on their Medicare card. The name stated on the Medicare card is required for all electronic Medicare claim lodgement. If the preferred name of the person is different to the name on the Medicare card, the Medicare card name should also be recorded. For an individual health care provider, this is the person’s name registered by Medicare (Health Insurance Commission).

CODE 3   Newborn name: type is reserved for the identification of unnamed newborn babies.

CODE 4   Alias name is any other name that a person is also known by, or has been known by in the past; that is, all alias names. This includes misspelt names or name variations that are to be retained as they have been used to identify this person. More than one alias name may be recorded for a person.

Source and reference attributes

Submitting organisation:Help on this termStandards Australia
Origin:Help on this term

National Health Data Committee

National Community Services Data Committee

AS5017 Health Care Client Identification, 2002, Sydney: Standards Australia

Reference documents:Help on this termAS4846 Health Care Provider Identification, 2004, Sydney: Standards Australia
In AS5017 and AS4846 alternative alphabetic codes are presented. Refer to the current standard for more details.

Relational attributes

Related metadata references:Help on this term

Supersedes Person (name)—name type, code A Health, Superseded 04/05/2005

Has been superseded by Person—name usage type, code AAA Health, Proposed 11/04/2013, Disability, Standard 13/08/2015, Community Services (retired), Standard 06/02/2012

Implementation in Data Set Specifications:Help on this term

Health care client identification DSS Health, Superseded 03/12/2008

Health care client identification DSS Health, Retired 20/03/2013

Health care provider identification DSS Health, Superseded 04/07/2007

Health care provider identification DSS Health, Superseded 03/12/2008

Health care provider identification DSS Health, Retired 20/03/2013

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