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Health care client identification

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METeOR identifier:Help on this term273055
Registration status:Help on this termHealth, Superseded 04/05/2005
DSS type:Help on this termData Set Specification (DSS)
Scope:Help on this term

The collection of data based on this metadata set is voluntary.

The data elements specified in this metadata set provide a framework for improving the positive identification of persons in health care organisations.

This metadata set applies in respect of all potential or actual clients of the Australian health care system. It defines demographic and other identifying data elements suited to capture and use for person identification in health care settings.
The objectives in collecting the data elements in this metadata set are to promote uniformly good practice in:

  • identifying individuals,
  • recording identifying data so as to ensure that each individual's health records will be associated with that individual and no other.

The process of positively identifying people within a health care service delivery context entails matching data supplied by those individuals against data the service provider holds about them.

The positive and unique identification of health care clients is a critical event in health service delivery, with direct implications for the safety and quality of health care.

There are many barriers to successfully identifying individuals in health care settings, including variable data quality; differing data capture requirements and mechanisms; and varying data matching methods. These definitions provide a base for improving the confidence of health service providers and clients alike that the data being associated with any given individual, and upon which clinical decisions are made, is appropriately associated.

Collection and usage attributes

Collection methods:Help on this term

This metadata set is primarily concerned with the clinical use of Health care client identification data. It should be used by health and health related establishments that create, use or maintain, records on health care clients. Establishments should use this metadata set, where appropriate, for collecting data when registering health care clients or potential health care clients.

National reporting arrangements

Collectors of this metadata set should refer to relevant privacy legislation, codes of fair information practice and other guidelines so as not to breach personal privacy in their collection, use, storage and disclosure of health care client information. There is no comprehensive privacy legislation covering both the public and private sectors across Australia so users need to consider their particular set of circumstances (i.e. location and sector) and whether privacy legislation covers those circumstances. A Commonwealth legislative scheme applies to the private sector. Users may refer to the Federal Privacy Commissioner's web site for assistance in complying with their privacy obligations. In the public sector, in instances where no legislation, code of fair information practice or other guidelines covers the particular circumstances, users should refer to Australian Standard (AS) 4400 Personal privacy protection in health care information systems.

Public sector agencies should refer to relevant legislation and regulations pertaining to state and territory records so as not to breach their obligations regarding the creation and retention of public records.

Comments:Help on this term

Data element Address line, version 1 is in DRAFT status. This data element may be viewed on the Knowledgebase.

Scope links with other metadata sets

Collection of information in national minimum data sets.

Source and reference attributes

Submitting organisation:Help on this termStandards Australia Inc.

Relational attributes

Related metadata references:Help on this term

Has been superseded by Health care client identification DSS Health, Superseded 03/12/2008

Supersedes Health care client identification, DSS, NHIMG, Superseded 01/03/2005.pdf (128.2 KB)

Metadata items in this Data Set SpecificationHelp on this term

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Seq No.Help on this termMetadata itemHelp on this term ObligationHelp on this term Max occursHelp on this term
-Birth event—birth plurality, code NConditional1
-Birth event—state/territory of birth, code NConditional1
-Birth—birth order, code NMandatory1
-Establishment—organisation identifier (Australian), NNX[X]NNNNNMandatory1
-Establishment—organisation identifier (state/territory), NNNNNMandatory1
-Establishment—region identifier, X[X]Mandatory1
-Establishment—sector, code NMandatory1
-Person (address)—address type, code AConditional1
-Person (address)—Australian postcode (Postcode datafile), code NNN[N]Mandatory1
-Person (address)—health address line, text X[X(179)]Mandatory1
-Person (address)—postal delivery point identifier, {N(8)}Mandatory1
-Person (address)—suburb/town/locality name, text A[A(49)]Mandatory1
-Person (identifier)—identifier type, geographic/administrative scope code AMandatory1
-Person (name)—family name, text X[X(39)]Mandatory1
-Person (name)—given name, text X[X(39)]Mandatory99
-Person (name)—name context flag, code NMandatory1
-Person (name)—name suffix, text A[A(11)]Mandatory1
-Person (name)—name title, text A[A(11)]Mandatory1
-Person (name)—name type, code AMandatory1
-Person (telephone)—telephone number type, code AMandatory99
-Person—Australian state/territory identifier, Health care client code NMandatory1
-Person—country of birth, code (SACC 1998) NNNNMandatory1
-Person—date of birth, DDMMYYYYMandatory1
-Person—government funding identifier, Centrelink customer reference number {N(9)A}Mandatory1
-Person—government funding identifier, Medicare card number N(11)Mandatory1
-Person—Indigenous status, code NMandatory1
-Person—mother’s original family name, text X[X(39)]Mandatory1
-Person—person identifier (within establishment/agency), XXXXXX[X(14)]Mandatory1
-Person—sex, code NMandatory1
-Person—telephone number, text X[X(39)]Mandatory1
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