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Residential mental health care NMDS 2020–21

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METEOR identifier:Help on this term722224
Registration status:Help on this term
  • Health, Superseded 20/01/2021
DSS type:Help on this termNational Minimum Data Set (NMDS)
Scope:Help on this term

The scope of the Residential mental health care national minimum data set (RMHC NMDS) is episodes of residential care for residents in all government-funded residential mental health care services in Australia, except those residential care services that are in receipt of funding under the Aged Care Act 1997 and subject to Commonwealth reporting requirements (i.e. report to the System for the Payment of Aged Residential Care (SPARC) collection).

The following metadata are of particular relevance to the scope of the RMHC NMDS:

Residential mental health care service

Specialised mental health service

Collection and usage attributes

Statistical unit:Help on this term

Episodes of residential care.

Statistical units are entities from or about which statistics are collected, or in respect of which statistics are compiled, tabulated or published.

Collection methods:Help on this term

Data are collected at each service from resident administrative and care related record systems. Services forward data to the relevant state or territory health authority on a regular basis (e.g. monthly).

National reporting arrangements

State and territory health authorities provide the data to the Australian Institute of Health and Welfare for national collection, on an annual basis.

Government-operated services that employ mental health trained staff on-site 24 hours per day are in scope for collection.

Government-funded, non-government operated services and non 24-hour staffed services can be included, optionally.

For non 24-hour staffed services to be included they must employ mental health-trained staff on-site at least 50 hours per week with at least 6 hours staffing on any single day.

Periods for which data are collected and nationally collated

Financial years ending 30 June each year. The reference period starts on 1 July and ends on 30 June each year.

Implementation start date:Help on this term01/07/2020
Implementation end date:Help on this term30/06/2021
Comments:Help on this term

Some admitted patient care services may meet the definition of a residential mental health service. However, as they are admitted patient care services, relevant data on their patients are reported to the National Minimum Data Set for Admitted Patient Care.

Glossary items

Episode of residential care end

Episode of residential care start

Geographic indicator

Resident

Residential mental health care service

Separation

Relational attributes

Related metadata references:Help on this term
See also Activity based funding: Mental health care NBEDS 2020–21
  • Health, Superseded 23/12/2020
Supersedes Residential mental health care NMDS 2019–20
  • Health, Superseded 16/01/2020
Has been superseded by Residential mental health care NMDS 2021–22
  • Health, Superseded 17/12/2021
See also Statistical Area Level 1 of usual residence NBEDS 2020–21
  • Health, Superseded 09/02/2021

Metadata items in this Data Set SpecificationHelp on this term

Show more detail
Seq No.Help on this termMetadata itemHelp on this termObligationHelp on this termMax occursHelp on this term
-Episode of care—additional diagnosis, code (ICD-10-AM 11th edn) ANN{.N[N]}Mandatory1
-Episode of care—mental health legal status, code NMandatory1
-Episode of care—principal diagnosis, code (ICD-10-AM 11th edn) ANN{.N[N]}

DSS specific information:

Codes can be used from ICD-10-AM or from The ICD-10-AM Mental Health Manual: An Integrated Classification and Diagnostic Tool for Community-Based Mental Health Services, published by the National Centre for Classification in Health 2002.

The principal diagnosis should be recorded and coded upon the end of an episode of residential care (i.e. annually for continuing residential care).

Mandatory1
-Episode of residential care—episode end date, DDMMYYYY

DSS specific information:

Data in this field must:

·       be ≤ last day of reference period

·       be ≥ first day of reference period

·       be ≥ Episode of residential care start date.

 

Mandatory1
-Episode of residential care—episode end mode, code N

DSS specific information:

Episodes with an episode end mode of 1 (died) should be coded as 8 (not applicable) for referral destination.

Mandatory1
-Episode of residential care—episode start date, DDMMYYYY

DSS specific information:

Right justified and zero filled.

Episode of residential care start date ≤ episode of residential care end date.

Episode of residential care start date ≥ date of birth.

Mandatory1
-Episode of residential care—episode start mode, code NMandatory1
-Episode of residential care—mental health care referral destination, code NMandatory1
-Episode of residential care—number of leave days, total N[NN]

DSS specific information:

Episode of residential care end date minus episode of residential care start date minus leave days from residential care must be >= 0 days.

Mandatory1
-Establishment—Australian state/territory identifier, code NMandatory1
-Establishment—region identifier, X[X]Mandatory1
-Establishment—region name, text XXX[X(57)]

DSS specific information:

Mental health data collections are hierarchical in nature. An identical reporting structure, including region name, should be common between all mental health collections, including the Mental Health Establishments (MHE), Community Mental Health Care (CMHC) and Residential Mental Health Care (RMHC) NMDS's, the Mental Health National Outcomes and Casemix Collection and any future mental health collections.

Mandatory1
-Establishment—sector, code N

DSS specific information:

CODE 1 is to be used for government-operated residential mental health care services.

CODE 2 is to be used for residential mental health care services operated by non-government organisations.

Mandatory1
-Establishment—service unit cluster identifier, XXXXXMandatory1
-Establishment—service unit cluster name, text XXX[X(97)]Mandatory1
-Person—area of usual residence, statistical area level 2 (SA2) code (ASGS 2016) N(9)

DSS specific information:

The following SA2 codes have been agreed by the Mental Health Information Strategy Standing Committee (MHISSC) as supplementary codes for use in the Residential Mental Health Care NMDS:

STATE_CODE_2016

STATE_NAME_2016Not applicable   Unknown (Not stated/inadequately described)No usual address
1New South Wales199999497199999498

199999499

2Victoria299999497 299999498299999499
3Queensland399999497 399999498 399999499
4South Australia499999497 499999498 499999499
5Western Australia599999497 599999498599999499
6Tasmania699999497 699999498 699999499
7Northern Territory799999497 799999498 799999499
8Australian Capital Territory899999497 899999498 899999499
9Other Territories999999497 999999498 999999499

 

Mandatory1
-Person—country of birth, code (SACC 2016) NNNNMandatory1
-Person—date of birth, DDMMYYYY

DSS specific information:

This field must not be null.

National minimum data sets:

For the provision of State and Territory hospital data to Australian Government agencies this field must:

  • be less than or equal to Admission date, Date patient presents or Service contact date
  • be consistent with diagnoses and procedure codes, for records to be grouped.
Mandatory1
-Person—Indigenous status, code NConditional1
-Person—marital status, code NMandatory1
-Person—person identifier, XXXXXX[X(14)]

DSS specific information:

For mental health collections, the Person identifier for a uniquely identifiable person should be consistent between National minimum data sets and other associated collections, and across collection periods, where technically possible.

Mandatory1
-Person—sex, code XMandatory1
-Residential stay—episode start date, DDMMYYYY

DSS specific information:

Right justified and zero filled.

Residential stay start date ≤ episode of residential care end date.

Residential stay start date ≥ date of birth

Mandatory1
-Specialised mental health service organisation—organisation identifier, XXXXMandatory1
-Specialised mental health service organisation—organisation name, text XXX[X(97)]Mandatory1
-Specialised mental health service—residential service unit identifier, XXXXXXMandatory1
-Specialised mental health service—residential service unit name, text XXX[X(97)]Mandatory1
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