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Care and protection order (CPO) file cluster

Data Set Specification Attributes

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METEOR identifier:Help on this term706953
Registration status:Help on this term

Children and Families, Superseded 11/05/2023

DSS type:Help on this termData Element Cluster
Scope:Help on this term

The Care and protection order file cluster contains information about care and protection orders issued to the clients in the Child protection (CP) client data set specification. This includes care and protection orders that were issued and/or applicable, including those that ended, during the reference period. Children should be counted in the state or territory where the order is operative, regardless of where the child is residing.

Children aged less than 18 years on the following care and protection orders/arrangements (or children discharged from those care and protection orders/arrangements on their 18th birthday) are included in the scope of the collection:

  • Finalised guardianship or custody orders
  • Finalised third party parental responsibility
  • Finalised supervisory orders
  • Interim and temporary orders
  • Administrative arrangements
  • Assessment orders.

Also included are appropriate authorities for the placement of children in out-of-home care that are outside the scope of care and protection orders (as defined above). These may include administrative authority for placement of young offenders, arrangements that cover the placement of unaccompanied humanitarian minors (orders made under the Immigration (Guardianship of Children) Act 1946 (Cwlth)), interstate orders or administrative and voluntary arrangements with the Department responsible for child protection which do not have the effect of transferring custody or guardianship. To help track the paths of children adopted from care, information on finalised known carer adoption orders and finalised local adoption orders are also included in the file.

Collection and usage attributes

Guide for use:Help on this term

For this file a person is a child or young person aged less than 18 years. This includes unborn children in jurisdictions where they are covered under the child protection legislation.

Collection methods:Help on this term

Each new order a child is placed on will be a new line in the file, delineated by a start and end date.

Source and reference attributes

Submitting organisation:Help on this term

Australian Institute of Health and Welfare

Steward:Help on this termAustralian Institute of Health and Welfare
Origin:Help on this term

Australian Institute of Health and Welfare (AIHW) 2018. Child protection national minimum data set, data collection manual 2017–18. Canberra: AIHW.

Relational attributes

Related metadata references:Help on this term
Supersedes Care and protection order (CPO) file cluster

        Children and Families, Superseded 20/01/2021

Has been superseded by Care and protection order (CPO) file cluster

        Children and Families, Standard 11/05/2023

Implementation in Data Set Specifications:Help on this term
All attributes +
Child protection NMDS 2017-18

        Children and Families, Superseded 20/01/2021

DSS specific attributes +
Implementation start date: 01/07/2016
Implementation end date: 30/06/2018

Child protection NMDS 2018-19

        Children and Families, Superseded 26/05/2021

DSS specific attributes +
Implementation start date: 01/07/2017
Implementation end date: 30/06/2019

Child protection NMDS 2019–20

        Children and Families, Superseded 03/11/2021

DSS specific attributes +
Implementation start date: 01/07/2018
Implementation end date: 30/06/2020

Child protection NMDS 2020–21

        Children and Families, Superseded 11/05/2023

DSS specific attributes +
Implementation start date: 01/07/2019
Implementation end date: 30/06/2021

Metadata items in this Data Set Specification Help on this term

Seq No.Help on this termMetadata itemHelp on this termObligationHelp on this termMax occursHelp on this term
1Person—person identifier, child protection NX[X(11)]

DSS specific information:

The person identifier (ID) is the identifier for the child (the child protection client) within a State or Territory. The person ID in the Care and protection order file must appear in the Child Protection client file.

Mandatory1
2Order—order start date, DDMMYYYY

DSS specific information:

This collection requires a non-standard format for this data item: DD/MM/YYYY.

'Order start date' is the date the Care and protection order came into effect and must be equal to or preceding 'Order end date'. Valid date occurs on or before the 31 August reference period.

When an estimate is required, all known fields should be entered (e.g. if year and month are known use 01/MM/YYYY; if the exact date is unknown but the reporting period to which it relates can be determined, use 01/07/YYYY). If the date is not known and can't be estimated, please record 01/01/1900.

Mandatory1
3Order—order type, care and protection code N[N]Mandatory1
4Child—first care and protection order indicator, yes/no/not applicable/not stated/inadequately described code N

DSS specific information:

Code 7 'Not applicable' in the data element is equivalent to code 97 in the Child protection national minimum data set collection manual.

Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection national minimum data set collection manual.

Mandatory1
5Order—National Out-of-Home Care standards (NOOHCS) order indicator, yes/no/not applicable/not stated/inadequately described code N

DSS specific information:

Code 7 'Not applicable' in the data element is equivalent to code 97 in the Child protection national minimum data set collection manual.

Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection national minimum data set collection manual.

Mandatory1
6Order—order end date, DDMMYYYY

DSS specific information:

This collection requires a non-standard format for this data item: DD/MM/YYYY.

'Order end date' is the date the care and protection order is no longer applicable and must be equal to or later than 'Order start date'. Valid date, if applicable, occurs between 1 July of the first reporting period and 31 August following the last reporting period.
 
When an estimate is required, all known fields should be entered (e.g. if year and month are known use 01/MM/YYYY; if the exact date is unknown but the reporting period to which it relates can be determined, use 01/07/YYYY). If the date is not known and can't be estimated, please record 01/01/1900.

If it is not applicable to record a date (i.e. the order had not ended by the end of the reference period, or was a finalised adoption order without an end date) please record 01/01/9999 for this item.

Mandatory1
7Service episode—episode start date, DDMMYYYY

DSS specific information:

This collection requires a non-standard format for this data item: DD/MM/YYYY.

Where the care and protection order was part of a preceding continuous order episode, this item records the start date of the first order in the episode.

An order episode is the period of time in which a child remains on an order. During this period, a child may be on one or more different orders. If a child is discharged from an order and a new care and protection order/arrangement is applied in five (5) days or less of the discharge, the orders are deemed to be consecutive (i.e. the continuous episode of care will include both order). However, a break of more the five (5) days will break the continuity of care.

Valid date, if applicable, occurs on or before 31 August following the reference period. Date must precede 'Order start date'.

When an estimate is required, all known fields should be entered (e.g. if year and month are known use 01/MM/YYYY; if the exact date is unknown but the reporting period to which it relates can be determined, use 010/7/YYYY).

If the date is not known and can’t be estimated, record 01/01/1900.

If it is not applicable to record a date (i.e. the order was not part of a preceding continuous order episode, or if codes 11–13 were recorded for ‘Order type –national’), please record 01/01/9999.

Mandatory1

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