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Disability Services NMDS 2016–17

Identifying and definitional attributes

Metadata item type:Help on this termData Set Specification
METeOR identifier:Help on this term637867
Registration status:Help on this termDisability, Standard 28/09/2016
DSS type:Help on this termNational Minimum Data Set (NMDS)
Scope:Help on this term

The Disability Services National Minimum Data Set (DS NMDS) is a national collection that has:

  • a set of nationally significant data items or pieces of information that are collected in all Australian jurisdictions; and
  • an agreed method of collection and transmission.

The purpose of the DS NMDS collection is to facilitate the annual collation of nationally comparable data about disability support services provided under the National Disability Agreement (NDA), and to obtain reliable, consistent data with minimal load on the disability services field. Under the NDA, the Disability Administrators in all Australian jurisdictions are responsible for ensuring 'that DS NMDS information will be comparable across all jurisdictions and years'.

Services within the scope of the collection are those for which funding has been provided, during the specified period, by a government organisation operating under the NDA. Therefore, if a service type outlet did not receive funding for the provision of NDA services during the reporting year (i.e. its NDA funding dollars for the financial year are zero), then details of this outlet should not be included in the data collection.

A funded agency may receive funding from multiple sources. Where a funded agency is unable to differentiate service users and/or staff according to funding source (i.e. NDA or other), they are asked to provide details of all service users and staff.

Most funded agencies are asked to provide information about:

  • each of the service types they are funded to provide (i.e. service type outlets they operate);
  • all service users who received support over a specified reporting period; and
  • the service type(s) the service user received.

The level of information a funded agency is asked to provide varies according to the particular service type (i.e. for each service type outlet).

Where services are provided to groups or families (e.g. service types 2.02, 2.04, or 2.05), details are only requested about the service users who is eligible for services, not their family or other group members. If a family member/carer receives respite services, limited information about the carer is required, such as the carer’s relationship to the service user and the carer’s age group.

 

Table 1: Information requested according to DS NMDS service type

 

Service type classification

Service type outlet—details required(a)

Service user—details required(a)

Services received by each service user in the reporting period—details required(a)

Accommodation support

 

 

 

1.01 Large residential/institution (>20 people)—24 hour care

All

All

All (except for data items on hours received—items 17e–f)

1.02 Small residential/institution (7–20 people)—24 hour care

All

All

All (except for data items on hours received—items 17e–f)

1.03 Hostels—generally not 24 hour care

All

All

All (except for data items on hours received—items 17e–f)

1.04 Group homes (< 7 people)

All

All

All (except for data items on hours received—items 17e–f)

1.05 Attendant care/personal care

All

All

All

1.06 In-home accommodation support

All

All

All

1.07 Alternative family placement

All

All

All

1.08 Other accommodation support

All

All

All (except for data items on hours received—items 17e–f)

Community support

 

 

 

2.01 Therapy support for individuals

All

All

All (except for data items on hours received—items 17e–f)

2.02 Early childhood intervention

All

All

All (except for data items on hours received—items 17e–f)

2.03 Behaviour/specialist intervention

All

All

All (except for data items on hours received—items 17e–f)

2.04 Counselling (individual/family/group)

All

All

All (except for data items on hours received—items 17e–f)

2.05 Regional resource and support teams

All

All

All (except for data items on hours received—items 17e–f)

2.06 Case management, local coordination and development

All

All (except for community development activity within this service type)

All (except for community development activity within this service type)

2.07 Other community support

All

All (except for community development activity within this service type)

All (except for data items on hours received— items 17e–f)

Community access

 

 

 

3.01 Learning and life skills development

All

All

All

3.02 Recreation/holiday programs

All

Linkage key elements only (items 2a–2e)

Items 17a–17b (service start date and date service last received)

3.03 Other community access

All

All

All

Respite

 

 

 

4.01 Own home respite

All

All

All

4.02 Centre-based respite/respite homes

All

All

All

4.03 Host family respite/peer support respite

All

All

All

4.04 Flexible respite

All

All

All

4.05 Other respite

All

All

All

Employment

 

 

 

5.01 Open employment

All

All (except for carer –primary status, residency status, age group – items 12b,c,e)

All (except for data items on hours received—items 17e–f)

5.02 Supported employment

All

All (except for carer –primary status, residency status, age group – items 12b,c,e)

All (except for data items on hours received—items 17e–f)

Advocacy, information and alternative forms of communication

 

 

 

6.01 Advocacy

All

None

None

6.02 Information/referral

All

None

None

6.03 Combined information/advocacy

All

None

None

6.04 Mutual support/self-help groups

All

None

None

6.05 Alternative formats of communication

All

None

None

Other support

 

 

 

7.01 Research and evaluation

All (except number of service users – item 7)

None

None

7.02 Training and development

All (except number of service users – item 7)

None

None

7.03 Peak bodies

All (except number of service users – item 7)

None

None

7.04 Other support services

All (except number of service users – item 7)

None

None

(a) Refer to the DS NMDS data guide for additional information on data items.

 

The data collection is based around the concept of a 'service type outlet', each of which provides only one service type from a discrete location. A funded agency may be funded to provide one or more service types through one or more service type outlets. For example, an agency may be funded under the NDA to provide residential accommodation and respite services from one location or funded to provide group homes in three separate locations. A separate service type outlet form is completed for each service type the agency is funded to provide. If a service user receives more than one service type in the reporting period, a separate service user form is completed for each service type received.

Statistical units:

Service user, service type outlet, funded agency.

Data are collected, usually by agencies, for each service type outlet they operate. These data are turned into estimated counts of service users by using a statistical linkage key.

Reporting period:

For the DS NMDS, the reporting period is the financial year. For 2016–17, this is 1 July 2016 to 30 June 2017.

Funded agencies are asked to record key information about service users on an ongoing basis, so that they can transmit the required information to their jurisdiction. Most jurisdictions require information to be transmitted at the end of each financial year quarter. Some only require information to be transmitted at the end of the financial year. At the end of the financial year, each jurisdiction is required to provide collated data to the AIHW.

Reference week:

For most jurisdictions, the annual reference week is the 7-day week preceding the end of the financial year (i.e. 24 June to 30 June).

For Victoria, the annual reference week is the 7-day week preceding the end of May (i.e. 25 May to 31 May).

For Western Australia, the annual reference week is the 7-day week beginning 21 May (i.e. 21 May to 27 May).

Privacy:

DS NMDS collections conducted in each jurisdiction must comply with Commonwealth privacy legislation, relevant state and territory privacy legislation, and established privacy and data principles.

Collection and usage attributes

Implementation start date:Help on this term01/07/2016
Implementation end date:Help on this term30/06/2017

Source and reference attributes

Submitting organisation:Help on this term

National Disability Data Network (NDDN)

Origin:Help on this term

 Disability Research and Data Working Group (RDWG)

Reference documents:Help on this term

Disability Services National Minimum Data Set (DS NMDS): data guide 2016

Relational attributes

Related metadata references:Help on this term

Supersedes Disability Services NMDS 2015–16 Disability, Superseded 28/09/2016

Has been superseded by Disability Services NMDS 2017–18 Disability, Standardisation pending 15/08/2017

Metadata items in this Data Set SpecificationHelp on this term

    Show more detail
Seq No.Help on this termMetadata itemHelp on this term ObligationHelp on this term Max occursHelp on this term
-Activity and participation need for assistance clusterMandatory1
-Agency sector clusterMandatory1
-Funding jurisdiction clusterMandatory1
-Statistical linkage key 581 clusterMandatory1
-Address—Australian postcode, Australian postcode code (Postcode datafile) {NNNN}Mandatory2
-Client—amount of assistance, total hours NNNMandatory2
-Informal carer—age range, NDA code NConditional1
-Informal carer—co-residency indicator, code NConditional1
-Informal carer—primary carer indicator, code NConditional1
-Informal carer—relationship to care recipient, interpersonal code N[N]Conditional1
-Parent/guardian—receipt of Carer Allowance (Child) indicator, yes/no/unknown/not stated/inadequately described code NMandatory1
-Person—co-existing disability group, code N(N)Conditional12
-Person—communication method, code NMandatory1
-Person—country of birth, code (SACC 2011) NNNNMandatory1
-Person—effective communication indicator, code NMandatory1
-Person—funding indicator, yes/no/unknown/not stated/inadequately described code NMandatory1
-Person—Indigenous status, code NMandatory1
-Person—informal carer existence indicator, yes/no/not stated/inadequately described code NMandatory1
-Person—interpreter service required indicator, yes/no/not stated/inadequately described code NMandatory1
-Person—labour force status, code NMandatory1
-Person—living arrangement, code NMandatory1
-Person—main source of income, NDA code NMandatory1
-Person—primary disability group, code N[N]Mandatory1
-Person—residential setting, accommodation type (NDA) code N[N]Mandatory1
-Person—type of interpreter service required, spoken language/non-spoken communication code NConditional1
-Record—identifier (NDA), N[N(7)]Mandatory1
-Service episode—episode end date, DDMMYYYYConditional1
-Service episode—episode start date, DDMMYYYYMandatory1
-Service episode—service cessation reason, NDA code N[N]Conditional1
-Service event—last service provision date, DDMMYYYYMandatory1
-Service provider organisation—organisation identifier, X[X(7)]Mandatory1
-Service type outlet—full financial year funding indicator, yes/no code NMandatory1
-Service type outlet—funding allocated, total Australian currency N[N(8)]Mandatory1
-Service type outlet—geographic location, code (ASGC 2011) NNNNNOptional1
-Service type outlet—hours worked (paid staff), total hours NNNNNMandatory2
-Service type outlet—hours worked (volunteer/unpaid staff), total hours NNNNNMandatory2
-Service type outlet—number of clients, total people N[NNNN]Mandatory1
-Service type outlet—number of service operation days, total N[N]Mandatory1
-Service type outlet—number of service operation hours, total NNMandatory1
-Service type outlet—number of service operation weeks, total NNMandatory1
-Service type outlet—outlet identifier, XX[X(26)]Mandatory1
-Service type outlet—service activity type, NDA service type code N.NNMandatory1
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