Data element attributes |
Collection and usage attributes |
Collection methods: | Operationally, sex is the distinction between male and female, as reported by a person or as determined by an interviewer. When collecting data on sex by personal interview, asking the sex of the respondent is usually unnecessary and may be inappropriate, or even offensive. It is usually a simple matter to infer the sex of the respondent through observation, or from other cues such as the relationship of the person(s) accompanying the respondent, or first name. The interviewer may ask whether persons not present at the interview are male or female. A person's sex may change during their lifetime as a result of procedures known alternatively as sex change, gender reassignment, transsexual surgery, transgender reassignment or sexual reassignment. Throughout this process, which may be over a considerable period of time, the person's sex could be recorded as either Male or Female. In data collections that use the ICD-10-AM classification, where sex change is the reason for admission, diagnoses should include the appropriate ICD-10-AM code(s) that clearly identify that the person is undergoing such a process. This code(s) would also be applicable after the person has completed such a process, if they have a procedure involving an organ(s) specific to their previous sex (e.g. where the patient has prostate or ovarian cancer). CODE 3 Intersex or indeterminate Is normally used for babies for whom sex has not been determined for whatever reason. Should not generally be used on data collection forms completed by the respondent. Should only be used if the person or respondent volunteers that the person is intersex or where it otherwise becomes clear during the collection process that the individual is neither male nor female. CODE 9 Not stated/inadequately described Is not to be used on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected. |
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Source and reference attributes |
Submitting organisation: | Australian Youth Justice Administrators (AYJA) |
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Origin: | Australian Institute of Health and Welfare (AIHW) National Mortality Database 1997/98 AIHW 2001 National Diabetes Register, Statistical Profile, December 2000 (Diabetes Series No. 2.) |
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Reference documents: | Australian Bureau of Statistics AS4846 Health Care Provider Identification, 2004, Sydney: Standards Australia AS5017 Health Care Client Identification, 2002, Sydney: Standards Australia In AS4846 and AS5017 alternative codes are presented. Refer to the current standard for more details. |
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Relational attributes |
Related metadata references: | |
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Implementation in Data Set Specifications: |
Adoptions DSS 2011-13
Community Services (retired), Standard 20/05/2013 Implementation start date: 01/07/2011 Implementation end date: 30/06/2013 DSS specific information: Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and, once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2013-14
Community Services (retired), Recorded 20/03/2014 Implementation start date: 01/07/2013 Implementation end date: 30/06/2016 DSS specific information: Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2013-16
Children and Families, Superseded 20/03/2018 Implementation start date: 01/07/2013 Implementation end date: 30/06/2016 DSS specific information: For the Adoptions DSS, code 3 Intersex or indeterminate is not collected. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2016-17
Children and Families, Superseded 12/11/2018 Implementation start date: 01/07/2016 Implementation end date: 30/06/2017 DSS specific information: For the Adoptions DSS, code 3 Intersex or indeterminate is not collected. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2017-18
Children and Families, Superseded 02/12/2019 Implementation start date: 01/07/2017 Implementation end date: 30/06/2018 DSS specific information: For the Adoptions DSS, code 3 Intersex or indeterminate is not collected. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2018-19
Children and Families, Superseded 20/01/2021 Implementation start date: 01/07/2018 Implementation end date: 30/06/2019 DSS specific information: For the Adoptions DSS, code 3 Intersex or indeterminate is not collected. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2019-20
Children and Families, Superseded 03/11/2021 Implementation start date: 01/07/2019 Implementation end date: 30/06/2020 DSS specific information: For the Adoptions DSS, code 3 Intersex or indeterminate is not collected. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples.
Adoptions DSS 2020-21
Children and Families, Superseded 05/06/2023 Implementation start date: 01/07/2020 Implementation end date: 30/06/2021 DSS specific information: Intersex or indeterminate, refers to a person, who because of a genetic condition, was born with reproductive organs or sex chromosomes that are not exclusively male or female or whose sex has not yet been determined for whatever reason. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples. For known child adoptions, the sex of an adopted child is their sex at the time the adoption order was granted. For local and intercountry adoptions, it is the sex at the time when the child was placed with the adoptive family.
Adoptions DSS 2021-22
Children and Families, Standard 05/06/2023 Implementation start date: 01/07/2021 Implementation end date: 30/06/2022 DSS specific information: Intersex or indeterminate, refers to a person, who because of a genetic condition, was born with reproductive organs or sex chromosomes that are not exclusively male or female or whose sex has not yet been determined for whatever reason. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples. For known child adoptions, the sex of an adopted child is their sex at the time the adoption order was granted. For local and intercountry adoptions, it is the sex at the time when the child was placed with the adoptive family.
Adoptions DSS 2022-23
Children and Families, Qualified 22/11/2023 Implementation start date: 01/07/2022 Implementation end date: 30/06/2023 DSS specific information: Intersex or indeterminate, refers to a person, who because of a genetic condition, was born with reproductive organs or sex chromosomes that are not exclusively male or female or whose sex has not yet been determined for whatever reason. Sex is collected up to three times: once for the adopted child subject to a finalised adoption; once for the adoptive parent(s); and once for the adult adopted person (aged 18 years or older) if they lodge an application for information. When collecting for the adopted child or adoptive parents use code 9 (Not stated/inadequately described) if sex is unknown. Note that when collecting for the adoptive parents, some children may be adopted by single parents or same-sex couples. For known child adoptions, the sex of an adopted child is their sex at the time the adoption order was granted. For local and intercountry adoptions, it is the sex at the time when the child was placed with the adoptive family.
Carer demographics file cluster
Children and Families, Standard 22/11/2016
Community Services (retired), Recorded 10/10/2014 Implementation start date: 01/07/2011 Implementation end date: 30/06/2013 DSS specific information: The biological sex of the carer. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection national minimum data set collection manual.
Child protection (CP) client file cluster
Children and Families, Superseded 22/11/2016 Implementation start date: 01/07/2013 Implementation end date: 30/06/2015 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection (CP) client file cluster
Children and Families, Superseded 22/11/2016 Implementation start date: 01/07/2012 Implementation end date: 30/06/2014 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection (CP) client file cluster
Children and Families, Superseded 22/11/2016
Community Services (retired), Recorded 09/10/2014 Implementation start date: 01/07/2011 Implementation end date: 30/06/2013 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection (CP) client file cluster
Children and Families, Superseded 20/04/2018 Implementation start date: 01/07/2014 Implementation end date: 30/06/2016 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection (CP) client file cluster
Children and Families, Superseded 20/01/2021 Implementation start date: 01/07/2015 Implementation end date: 30/06/2017 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection (CP) client file cluster
Children and Families, Standard 03/11/2021 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection (CP) client file cluster
Children and Families, Superseded 03/11/2021 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Child protection and support services (CPSS) care arrangements cluster
Community Services (retired), Recorded 18/10/2007 Implementation start date: 07/11/2007 DSS specific information: In the Child protection and support services (CPSS) living arrangements cluster of the Child protection and support services (CPSS) - notifications, investigations, and substantiations NMDS (July 2007), this data element is collected together with the data elements Residential setting (child protection) and Number of parents of child (children's services). Together these three data elements refer to the care arrangements of the child, who is the subject of substantiation, at the time the abuse/neglect/harm occurred.
Children's Services NMDS
Community Services (retired), Superseded 21/05/2010 DSS specific information: This item is collected for the child attending children’s services, for the paid contact worker/caregiver in the children’s service, and the parent(s)/guardian(s) who usually reside in the same household where the child is spending most of their time during the collection week.
Community Housing DSS 2018-
Housing assistance, Standard 10/05/2019 Implementation start date: 01/07/2018 DSS specific information: This collection uses an alternative code set. These codes should be mapped as follows: M (male) = 1 (male) F (female) = 2 (female) U (unknown) = 9 (not stated/inadequately described). Code 3 (intersex or indeterminate) is not used in this collection.
Computer Assisted Telephone Interview demographic module DSS
Health, Superseded 03/12/2008 DSS specific information: For data collections using the Computer Assisted Telephone Interview demographic module DSS, only Codes 1 and 2 are collected. For data collection using Computer Assisted Telephone Interviewing (CATI) it is recommended that sex be ascertained by the interviewer on the basis of information already collected or other cues such as voice or name. If the interviewer is unsure of the respondent’s sex the following question may be used: As this interview is being conducted over the phone, I need to ask are you male or female? Male Female (Interviewer note: If respondent provides any response that can’t be categorised to male or female, terminate interview.)
Computer Assisted Telephone Interview demographic module NBPDS
Health, Standard 03/12/2008 DSS specific information: For data collections using the Computer Assisted Telephone Interview demographic module National best practice data set, only Codes 1 and 2 are collected. For data collection using Computer Assisted Telephone Interviewing (CATI) it is recommended that sex be ascertained by the interviewer on the basis of information already collected or other cues such as voice or name. If the interviewer is unsure of the respondent’s sex the following question may be used: As this interview is being conducted over the phone, I need to ask are you male or female? Male Female (Interviewer note: If respondent provides any response that can’t be categorised to male or female, terminate interview.)
Household file cluster (Indigenous community housing)
Housing assistance, Standard 30/08/2017 DSS specific information: This collection uses the alternate code set “M” = “Male”, “F” = “Female” and “U” = “Unknown”. These codes should be mapped as follows: M = 1 (“Male”) F = 2 (“Female”) U = 9 (“Not stated/Inadequately described”). Code 3 (“Intersex”) is not used in this collection.
Indigenous Community Housing DSS 2018-
Housing assistance, Standard 10/05/2019 Implementation start date: 01/07/2018 DSS specific information: This collection uses an alternate code set. These codes should be mapped as follows: M (male) = 1 (male) F (female) = 2 (female) U (unknown) = 9 (not stated/inadequately described). Code 3 (intersex) is not used in this collection.
Medical indemnity DSS 2012-14
Health, Superseded 21/11/2013 Implementation start date: 01/07/2012 Implementation end date: 30/06/2014 DSS specific information: In this data set specification, 'Person' refers to the patient. The patient should be female when the clinical service context is 'Gynaecology' or when the patient is not a baby and the clinical service context is 'Obstetrics'.
Medical indemnity NBPDS 2014-
Health, Standard 21/11/2013 Implementation start date: 01/07/2014 DSS specific information: In this data set, 'Person' refers to the patient. The patient should be female when the clinical service context is 'Gynaecology' or when the patient is not a baby and the clinical service context is 'Obstetrics'.
Perinatal NMDS
Health, Superseded 07/12/2005 Implementation start date: 01/07/2005 Implementation end date: 30/06/2006
Perinatal NMDS
Health, Superseded 06/09/2006 Implementation start date: 01/07/2006 Implementation end date: 30/06/2007
Perinatal NMDS 2010-2011
Health, Superseded 21/12/2010 Implementation start date: 01/07/2010 Implementation end date: 30/06/2011 DSS specific information: In the case of multiple births, this item should be recorded for each baby born.
Perinatal NMDS 2011-12
Health, Superseded 07/03/2012 Implementation start date: 01/07/2011 Implementation end date: 30/06/2012 DSS specific information: In the case of multiple births, this item should be recorded for each baby born.
Perinatal NMDS 2012-13
Health, Superseded 07/02/2013 Implementation start date: 01/07/2012 Implementation end date: 30/06/2013 DSS specific information: In the case of multiple births, this item should be recorded for each baby born.
Perinatal NMDS 2013-14
Health, Superseded 07/03/2014 Implementation start date: 01/07/2013 Implementation end date: 30/06/2014 DSS specific information: In the case of multiple births, this item should be recorded for each baby born.
Perinatal NMDS 2014-18
Health, Superseded 02/08/2017 Implementation start date: 01/07/2014 Implementation end date: 30/06/2018 DSS specific information: In the case of multiple births, this item should be recorded for each baby born.
Person file cluster (Mainstream community housing)
Housing assistance, Standard 30/08/2017 DSS specific information: This collection uses the alternate code set “M” = “Male”, “F” = “Female” and “U” = “Unknown”. These codes should be mapped as follows: M = 1 (“Male”) F = 2 (“Female”) U = 9 (“Not stated/Inadequately described”). Code 3 (“Intersex”) is not used in this collection.
Prison dischargee NBEDS
Health, Standard 28/04/2016 DSS specific information: In the Prison dischargee data collection, Sex will be mapped to: Code 1 Male Code 2 Female Code 9 Unknown
Prison entrants NBEDS
Health, Standard 28/04/2016 DSS specific information: The codes for Sex will be mapped to: Code 1 Male Code 2 Female Code 9 Unknown
Private rent assistance DSS 2010-11
Housing assistance, Superseded 01/05/2013 Implementation start date: 01/07/2010 Implementation end date: 30/06/2011 DSS specific information: In the Private Rental Assistance collection, this item refers to the sex of the main applicant.
Private rent assistance DSS 2011-12
Housing assistance, Superseded 26/08/2014 Implementation start date: 01/07/2011 Implementation end date: 30/06/2012 DSS specific information: In the Private Rental Assistance collection, this item refers to the sex of the main applicant.
Private rent assistance DSS 2012-13
Housing assistance, Superseded 30/08/2017 Implementation start date: 01/07/2012 Implementation end date: 30/06/2013 DSS specific information: In the Private Rental Assistance collection, this item refers to the sex of the main applicant.
Safety in care (SC) file cluster
Children and Families, Superseded 03/11/2021 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Safety in care (SC) file cluster
Children and Families, Standard 11/05/2023 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
Safety in care (SC) file cluster
Children and Families, Superseded 11/05/2023 DSS specific information: For unborn children whose sex is unknown, 97 'Not applicable' should be recorded. Code 9 'Not stated/inadequately described' in the data element is equivalent to code 99 in the Child protection NMDS collection manual.
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Implementation in Indicators: |
Used as Numerator
Used as Denominator
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